Belle Plaine, Iowa

June 19, 2019 Meeting Minutes

A regular meeting of the Belle Plaine Community School District Board of Education was held on Wednesday, June 19, 2019 at 6:45 p.m. in the board room at Longfellow Elementary, Belle Plaine.

Members Present: Marie Stratford, Brad Cook, Valerie Coffman, Rima Johnson, Mike Bachelder

Members Absent: None

Administration Present: Chad Straight

Administration Absent: Heather Coover, Todd Werner

Board Secretary Present: Stacey Kolars

Visitors Present: Interested Patrons

Press Representative: Terry Schroeder, “Hometown Current”

The meeting was called to order by President Stratford at 6:45 p.m.

AGENDA

Motion Johnson, second Cook to approve the agenda. All voted, “aye.” Motion carried.

DELEGATIONS

There were no delegations.

CONSENT AGENDA ITEMS

The consent agenda items were considered. There was motion by Bachelder, second by Coffman to approve the consent agenda items. All voted, “aye.” Motion carried. The consent agenda items that were approved are listed below:

1. Approval of the minutes of the May 14, 2019 regular board meeting, and approval of the June 5, 2019 special meeting and board workshop.

2. Approval of bills, payroll, financial statements.

3. Personnel/Business Items: Acceptance of Resignations-Bev Argyros resigned her custodial position effective June 30, 2019

REPORTS

Elementary Principal Coover and Secondary Principal Werner gave reports to the board on their buildings.

SUPERINTENDENT’S REPORT

Superintendent Straight reported to the board on asbestos removal at the high school, the completion of the track resurfacing project and purchase orders for furniture.

COMMUNICATIONS

A thank you letter was received and read from recent retirees, Jackie Henderson and Denice Decker.

BUSINESS ITEMS

1. Approval of the Employment of Personnel – There was no discussion/action on this item.

2. Approval of Milk, Bread and Gas Bids – Superintendent Straight presented bids to the board for Bakery, Dairy and Gas bids for the 2019-2020 school year. After review, there was motion by Bachelder, second by Coffman to accept the bakery bid from BIMBO Bakeries, Inc., the dairy bid from Anderson Erickson, and the gas bid from Grieder Oil, Inc. for the 2019-2020 school year. All voted, “aye.” Motion carried.

3. Action/Discussion Rotary Bus Stop Project – Lon Weber, President of the Belle Plaine Rotary Club presented information to the board regarding a Rotary project to add a bus stop enclosure at the location of the old Lincoln Junior High building. The bus stop enclosure would shelter approximately 12-17 students and would be 12’ 4” x 5’ with a domed roof. After discussion that included the application by the Rotary for a grant, details regarding the construction and future mobility of the structure, and contacting Alliant Energy regarding the electrical pole at the location, there was motion by Johnson, second by Coffman to approve the Rotary bus stop project. All voted, “aye.” Motion carried.

4. Action/Discussion on Ambulance Contribution – Superintendent Straight recommended the board approve a contribution to the Belle Plaine Ambulance for their service to the district while attending games and participating in emergency drills and trainings. After discussion, there was motion by Cook, second by Johnson to approve a contribution to the Belle Plaine Ambulance crew in the amount of $1,000 per year. All voted, “aye.” Motion carried.

5. Action/Discussion on Emergency Operations Plan/Safety Plan – Superintendent Straight recommended the board approve the Emergency Operations Plan/Safety Plan that was presented to them online. There was motion by Bachelder, second by Cook to approve the Emergency Operations Plan for the Belle Plaine Community School District. All voted, “aye.” Motion carried.

6. Action/Discussion Resolution for Return to Play/Concussion Protocol – There was motion by Cook, second by Johnson to approve the following resolution: RESOLUTION TO ADOPT RETURN-TO-PLAY PROTOCOL

WHEREAS, Concussions are a type of brain injury that can range from mild to severe and can disrupt the way the brain normally works. Concussions can occur with or without loss of consciousness. Iowa Code 280.13C(1)(b)

WHEREAS, Concussions are among the most commonly reported injuries to children and adolescents who participate in recreational activities. Continuing to engage in activities with a concussion or symptoms of a brain injury leaves a young athlete vulnerable to greater injury. Iowa Code 280.13C(1)(a)(c)

WHEREAS, Concussions can impair how a student athlete thinks, acts, feels and learns. A student who has sustained a concussion may need adjustments, modifications to curriculum, and monitoring by medical staff until the student is fully recovered. Iowa Code 280.13C(1)(d)

WHEREAS The Iowa Department of Public Health has created return-to-play protocol based upon peer-reviewed scientific evidence consistent with the guidelines of the Centers for Disease Control and Prevention of the United States Department of Health and Human Services, for a student’s return to participation in any extracurricular interscholastic activity after showing signs, symptoms, or behaviors consistent with a concussion or brain injury. Iowa Code 280.13C(6)(a)

NOW THEREFORE, LET IT BE RESOLVED, that Belle Plaine Board of Education formally adopts the return-to-play protocol established by the Iowa Department of Public Health, listed in 641 Iowa Administrative Code Chapter 54 as the appropriate protocol for Belle Plaine Community School DistrictIowa Code 280.13C(6)(a)

ADOPTED by ACTION of the BOARD this 19^th day of June, 2019

On roll call vote: Johnson, “aye;” Cook, “aye;” Bachelder, “aye;” Stratford, “aye;” Coffman, “aye.” Motion carried.

7. Action/Discussion on 2019-2020 Legislative Priorities-

Superintendent Straight recommended the board approve the following legislative priorities for the 2019-2020 year: Increasing State Aid, per-pupil equity and transportation equity. There was motion by Cook, second by Coffman to approve Superintendent Straight’s recommendation. All voted, “aye.” Motion carried.

8. Action/Discussion on Technical Assistance Support Contract with GWAEA – Superintendent Straight recommended the board approve approving the technical support contract, as well as the contract for the financial software management for the 2019-2020 school year. There was motion by Cook, second by Coffman to approve both contracts with Grant Wood AEA for technical support and financial software management for the 2019-2020 school year. All voted, “aye.” Motion carried.

9. Action/Discussion on Professional Development Schedule for 2019-202 – There was motion by Bachelder, second by Cook to approve the Professional Development schedule for the 2019-2020 school year that was presented by Superintendent Straight. All voted, “aye.” Motion carried.

10. Action/Discussion on First Reading of Board Policy 505.5 – There was motion by Coffman, second by Cook to approve the first reading of board policy 505.5 regarding graduation requirements. After discussion, there was motion by Bachelder, second by Cook to approve the first reading of board policy 505.5 with the discussed changes. All voted, “aye.” Motion carried.

11. Action/Discussion on Second Reading of Board Policy 401.10 – There was motion by Coffman, second by Johnson to approve the second reading of board policy 401.10-Credit and Procurement Cards. All voted, “aye.” Motion carried.

12. Action/Discussion on Coaching Stipend for Bus Certification – Superintendent Straight recommended the board approve a yearly stipend for coaches that are willing to get their driving certification to drive their respective teams to meets/games. One contingency for coaches receiving this stipend would be that they would be required to drive the team bus to activities. Superintendent Straight stated that along with this stipend, the district would pay for the coach to receive the required licensure for driving a bus. There was motion by Cook, second by Bachelder to approve a stipend of $500 to coaches for driving their teams to activities. All voted, “aye.” Motion carried.

13. Action/Discussion on ACT Program for 19-20 – Superintendent Straight informed the board that Principal Werner had reviewed several ACT preparatory programs for the secondary students, and recommended the board approve the adoption of Magoosh Software Program for juniors and seniors beginning in the 2019-2020 school year. There was motion by Cook, second by Coffman to approve Superintendent Straight’s recommendation. All voted, “aye.” Motion carried.

14. Action/Discussion on Elementary and Secondary Handbooks – There was motion by Johnson, second by Cook to approve the elementary and secondary handbooks for the 2019-2020 school year. After brief discussion regarding changes/updates pointed out by the principals, all voted, “aye.” Motion carried.

15. Action/Discussion on Updating Cabinets for the Ag Classroom and Selecting a Bid – Superintendent Straight informed the board that due to the recent removal of flooring in the Ag classroom, the cabinets had to be removed. During the removal process, the cabinets pulled apart. Superintendent Straight asked Mr. Eskildsen, Ag Instructor to provide quotes from different vendors for new cabinets. The following quotes were received: Menards-$2,467.04; Lowes-$2,965.06; Home Depot-$2,593.40. Superintendent Straight recommended the board approve the quote from Menards. After review and discussion, there was motion by Coffman, second by Johnson to approve the cabinet quote from Menards, and moving forward with replacing all the cabinets in the Ag classroom. All voted, “aye.” Motion carried.

16. Discussion on FAST Data-Principal Coover presented FAST testing data to the board.

17. Discussion on MAP Testing Data-Principal Werner presented MAP Testing data to the board.

There was motion by Cook, second by Coffman to adjourn the meeting at 8:13 p.m. All voted, “aye.” Motion carried.

Marie Stratford Stacey Kolars

President Board Secretary