BENTON COMMUNITY BOARD OF EDUCATION
REGULAR BOARD MEETING
TIME: WEDNESDAY, AUGUST 23, 2023
6:00 p.m. – Regular Meeting
PLACE: Central Office – Board room
304 1st Street , Van Horne, Iowa 52346
Regular Meeting
1. Call to Order – 6:00 p.m.
Present: Directors Roy Beck, Anna Kaiser (arrived 6:30 p.m.), Theresa Ludeking, Matt Nolte, Scott Shaw, Theresa Thompson, and Brenda Werning
A quorum was declared present
Also Present: Dr. Bieschke, Anna Selk, Melisa Venneman, and Melody Spence
2. Delegations, Communications, Considerations of Extra Items for Agenda
None
3. Action Item #11 – Approval of Agenda
Motion by Ludeking, second by Thompson to approve the agenda as presented.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
4. Open Forum
None
5. School Improvement Report
a. Beginning of the Year Learning Update
b. New Staff Orientation
c. Opening Session
d. Professional Learning
e. Flex Day
f. Open House/Conferences/Orientation
g. Meetings & Lesson Preparation
h. No action necessary
6. Administration Reports
a. New staff members – Video Introductions
b. August 2023 Admin Board Report
7. Action Item#12 – FY’24 Annual Assignments
The annual assignments are required by Iowa Code.
Motion by Ludeking, second by Shaw to approve the Homeless Liaison, Equity Coordinator, 504 Coordinator, and Title IX Coordinator and all other administrative and director assignments as presented.
a. Homeless liaison – Ryan Junge
b. Equity Coordinator – Anna Selk
c. 504 Coordinator – Ryan Junge
d. Title IX Coordinator – Phillip Eastman
e. Child Abuse – abuse of students by school district employees – Investigators: Level I – Shawn Pfiffner, Katie Bauder, Anna Selk. Level II – Dr. James Bieschke, SRO/ Benton County Sheriff
f. All other administration assignments
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
8. Action Item #13 – BOARD SURVEY #2
The following survey was edited based on conversations in the July board meeting and the help of Shive-Hattery. Discussion was held on the content of the updated survey and the consensus was that the updated survey more closely matched the purpose of exploring what is really important to voters within the district.
Motion by Nolte, second by Kaiser to approve Survey #2 and deploy electronically.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
9. Action Item #14 – Instruction Support Levy Extension
The original Resolution of Intent did not include the income surtax, which has been utilized by the district in the past.
a. RESOLUTION OF INTENT TO CONTINUE PARTICIPATION
b. NOTICE AND CALL OF PUBLIC MEETING
Motion by Thompson, second by Werning to approve Resolution of Intent to Continue Participation and post notice and call of public meeting.
Roll Call Vote: Yes, Director Becker, Yes, Director Nolte, Yes, Director Kaiser, Yes, Director Shaw, Yes, Director Ludeking, Yes, Director Werning and, Yes, Director Thompson.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
10. Action Item #15 – Business Services:
Certified Annual Report (CAR) final ending balances have not been published from the Department of Education. We are waiting on these reports and balances and hope they will be available soon. We continue to work on closing out FY 23 and beginning FY24. This process has been going well.
Motion by Thompson, second by Kaiser to approve the warrants and financial reports as presented.
a. WARRANTS
a. WARRANTS
b. ADDITIONAL WARRANTS –
i. Additional August Warrant FY24
ii. Additional August GAAP Warrants
c. SUMMARY OF PAID WARRANTS
i. August Summary of Paid Warrants
b. FINANCIAL REPORTS
a. GENERAL FUND REPORT GAAP FY23
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
11. Action Item #16 – Consent Agenda
Motion made by Ludeking, second by Shaw to approve the consent agenda as presented.
1) HIRES
a. Vanessa Palmer, School Nurse, Keystone – Recommendation
b. Alison Nichols, Head 7th Grade Volleyball Coach – Recommendation
c. Brooke Moenck, MS Cheerleading Coach – Recommendation
d. Shawnda Wagner, Special Ed. Associate, Norway – Recommendation
e. Bruce Volz, Bus Driver – Recommendation
f. Janet Sliter, Food Service Substitute – Recommendation
g. Tamara Murphy, 3rd Grade Teacher, Atkins Elementary – Recommendation
h. Katie Kaiser, School Nurse, Keystone Elementary – Recommendation
i. Ashley King, Food Service, Norway – Recommendation
j. Faith Roland, Dance Sponsor, Recommendation
k. Melissa Sherbon, Bus Stop Supervisor, Recommendation
l. Ashley McMahon, Food Service, MS/HS – Recommendation
2) RESIGNATIONS
a. Sarah White, Nurse, Keystone Elementary
b. Rebecca Erger, Food Service, Norway
c. Kim Lynch, 3rd Grade Teacher, Atkins
d. Emily Swenson, Food Service, MS/HS
e. Lilly Parrott, Softball Coach
f. Mike Embretson, 7th Grade Girls Basketball
3) VOLUNTEERS a. Dalton Jacobs – mentor the 6th grade ELO group – free engineering competition for middle school (6th-8th grades)
b. Al & Kristi Wright, Volunteers, Marching Band
c. Steve & Rhonda Krug, Volunteers, Marching Band
d. Jen Knaack, Volunteer, Marching Band
e. Josh & Stacey Wacek, Volunteers, Marching Band
f. Rebecca Stiff, Volunteer, Marching Band
g. Mike & Nichole Rinholen, Volunteers, Marching Band
h. Tom & Katie Rickels, Volunteers, Marching Band
i. Chris & Julie Frimml, Volunteers, Marching Band
j. Christina Welsh, Volunteer, Marching Band
k. Kelly Schulte, Volunteer, Marching Band
l. Jeremy & Heather Rinderknecht
m. Dan & Carla Garrett, Volunteers, Marching Band
n. Angela Gammill, Volunteer Marching Band
o. Wendy Howard, Volunteer, Marching Band
4) MEETING MINUTES –
5) TRANSFERS
a) Ashley Wahe – Bus Associate to Bus Driver – Lucas Scott Route – Recommendation
b) Derrick Samson – Transferring to Dave Kruse’s Route – Recommendation
c) Lucas Scott – Transferring to Paul Bierschenk’s Route – Recommendation
6) CONTRACTS
a) Ahlers Cooney Negotiations Contract
b) New Century FS Propane Contract
c) Kirkwood Concurrent College Course Enrollment Agreement
d) Fall Pay Schedule for Officials
e) Auditor RFP – Terpstra Hoke and Associates
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
12. Action Item #17 – Policy Review
a. Policy 103.1E1 – Annual Notice of Nondiscrimination
b. Annual Notice of Hearing Screening
c. Policy 103.1 – Continuous Notice of Nondiscrimination
d. Policy 506.1E9 – Annual Notice of Educational Records Access
e. Policy 503.11 – Fines, Fees, Charges
f. Policy 710.5 – Eligibility for Free/Reduced Cost Meal
g. Policy 602.8R1 – Technology and Internet Acceptable Use
h. Policy 102 – Long Range Needs Assessment
i. Policy 505.8 – Parental Involvement
j. Policy 506.3E1 – Authorization for Releasing Student Directory Information
k. Policy 503.11R1 – Student Fee Waiver & Reduction Procedures
l. Policy 607.2 – Health Services
m. Policy 507.4 – Injury or Illness at School
New Policy 2nd Reading:
402.05 – Required Professional Development for Employees
503.07 – Student Disclosure of Identity
503.07E1 – Report of Student Disclosure of Identity
503.07E2 – Request to Update Student Identity
Motion by Nolte, second by Kaiser to approve policies as presented.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
13. Action Item #18 – Annual Notices
Motion by Kaiser, second by Thompson to approve the annual notices as presented.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
14. SUPERINTENDENT REPORT
a. Board Election Information
i. School Board Election Forms
ii. Candidate Guide to School Election
iii. Board Secretary Planning Worksheet
b. IASB Convention – Rooms booked at the Hilton for Nov. 16
i. Can cancel up to a week prior
15. Action Item #19 – Adjournment
Motion by Kaiser, second by Nolte to adjourn the meeting at 7:43 p.m.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Meeting adjourned at 7:43 p.m.
Jim Magdefrau 