CITY OF ATKINS IOWA
Minutes
City Council Meeting Regular Session
Tuesday, October 10, 2023, at 6:30 p.m.
City Hall Council Room, 480 Third Avenue, Atkins, Iowa, 52206
Mayor Bruce Visser called the meeting to order ate 6:30 p.m. Present were Bell, DeMeulenaere, Koehn, and Petersen. Also, present were Holly Corkery – City Attorney, Corinne Butkowski and Madeline Hartley – Visiting Attorneys, and various members of the public.
Koehn moved to approve the agenda. Petersen seconded. Ayes: Bell, DeMeulenaere, Koehn, and Petersen. Motion carried.
Koehn moved to approve the consent agenda. Petersen seconded. Ayes: DeMeulenaere, Koehn, and Petersen. Nays: Bell. Motion carried. Consent agenda was as follows: Council Minutes of September 26, 2023, Legal Fees Invoices -Lynch Dallas, and the following List of Bills for Approval.
ALLIANT ENERGY UTILITY EXP 16,334.35
ALTORFER INC. VIBRATORY ROLLERS 2,042.00
ATKINS AUTO REPAIR FIRE ENGINE MAINT 1,690.29
ATKINS TELEPHONE CO..INC. TELEPHONE 665.83
BADGER METER ORION CELLULAR 22.80
BAKER & TAYLOR BOOKS 49.81
Cardmember Service SEPT 23 TRANSACTIONS 203.96
CHEM-SULT, INC. CHEMICALS 2,214.94
Creative Technologies SOFTWARE SUPPORT 885.00
D P PROPERTIES CLEANING 1,035.00
DAKOTA SUPPLY GROUP BROWN SUPPLY CO 262.00
DENTONS DAVIS BROWN PC LEGAL SERVICES 7,696.00
EFTPS PAYROLL TAXES 4,005.06
GAZETTE COMMUNICATIONS, Inc. PUBLICATIONS 165.08
IOWA LEAGUE OF CITIES TRAINING 200.00
IOWA ONE CALL LOCATES 26.10
IPERS IPERS REGULAR 7,714.60
IRON MOUNTAIN INCORPORATED SHREDDING SERVICE 87.83
JETCO, INC. WWTP REPAIR 6,119.00
M & D MINI STORAGE Derecho – costs 65.00
MENARD’S SUPPLIES 120.38
MIDAMERICAN ENERGY UTILITY EXP 11.44
POWESHIEK WATER ASSOICATION UTILITY EXP 205.00
QUILL SUPPLIES 325.61
SNYDER & ASSOCIATES ENGINEERING 15,500.23
STATE CHEMICAL SOLUTIONS WWTP SUPPLIES 789.89
TREASURER STATE OF IOWA Taxes 2,202.54
TREASURER STATE OF IOWA Taxes 4,061.44
TRIONFO SOLUTIONS, LLC LIFE INS 90.33
U S CELLULAR CELL PHONES 241.97
USPS – POSTMASTER POSTAGE 315.69
VIKING INDUSTRIAL PAINTING WATER TOWER MAINT. 2,000.00
WASTE MANAGEMENT GARBAGE COLLECTION 16,011.49
Accounts Payable Total 91,158.12
Payroll Checks 13,166.89
REPORT TOTAL 104,325.01

2023 REVENUES BY FUND: AUGUST AND SEPTEMBER
GENERAL FUND 123,550.53
ROAD USE FUND 54,983.95
EMPLOYEE BENEFIT FUND 4,876.29
LOCAL OPTION SALES TAX FUND 36,009.88
TAX INCREMENT FINANCE FUND 36,479.32
DEBT SERVICE FUND 25,214.21
WATER FUND 91,941.90
SEWER FUND 131,032.75
TOTAL REVENUES: AUG. & SEPT 2023 504,088.83
2023 EXPENDITURES BY FUND: AUGUST AND SEPTEMBER
GENERAL FUND 145,584.87
ROAD USE FUND 31,946.80
EMPLOYEE BENEFIT FUND 7,997.16
LOCAL OPTION SALES TAX FUND 0.00
TAX INCREMENT FINANCE FUND 0.00
DEBT SERVICE FUND 0.00
CAPITAL PROJECT: FEMA 22,932.74
WATER FUND 129,489.20
SEWER FUND 91,485.95
TOTAL EXPENDITURES: AUG. & SEPT 2023 429,436.72
Legal fees were discussed.
Koehn moved to approve Resolution 2023-10-01 A resolution setting Beggars’ night to be October 31, 2023. Bell seconded. Ayes: Bell, DeMeulenaere, Koehn, and Petersen. Motion carried.
Koehn moved to approve Resolution 2023-10-02 A resolution approving Atkins Community Club’s request and leasing of property for Halloween Party & Costume Contest. Bell seconded. Ayes: Bell, DeMeulenaere, Koehn, and Petersen. Motion carried.
Koehn moved to approve Resolution 2023-10-03 A resolution approving Law Enforcement Contract Agreement for FYE 2024 by and between Benton County Sheriff and City of Atkins. Petersen seconded. The amount of the annual contract remains the same as last year. Ayes: Bell, DeMeulenaere, Koehn, and Petersen. Motion carried.
Petersen moved to table Resolution 2023-10-04 A resolution adopting Social Media Policy. Koehn seconded. The council discussed the requirements and features of the policy and city officials and employees the policy applies to. Ayes: Bell, DeMeulenaere, Koehn, and Petersen. Motion carried.
Discussion held regarding Website and Social Media Archiving Services.
Bell moved to direct Mayor to draft an amendment to the City of Atkins Procurement Policy. DeMeulenaere seconded. Ayes: Bell, DeMeulenaere, Koehn, and Petersen. Motion carried.
Mayor’s report: Water Distribution questions are being forwarded to Engineer.
Discussed audit report, fire station, Open Space and Trails Comprehensive Plan, Security System and where candidates campaign guide information can be located at Iowa Secretary of State web site and the League of Cities website. The mayor provided a written report.
The City Administrator provided a written report.
Council reports: none.
Future Agenda items: none.
Public Input: topics included water system and administrator.
The next regular council meeting will be held October 24, 2023, at 6:30 p.m. at City Hall/Library 480 3rd Avenue, Council Room.
Koehn moved to adjourn the meeting. DeMeulenaere seconded. Ayes: Bell, DeMeulenaere, Koehn, and Petersen. Motion carried.
Adjournment time was 7:46 p.m.
Kelly Groskurth, City Administrator/Clerk
Bruce Visser, Mayor

City Council Meeting Regular Session
Tuesday, October 24, 2023, at 6:30 p.m.
City Hall Council Room, 480 Third Avenue, Atkins, Iowa, 52206
Instructions to access the meeting using teleconference application Webex; Webex.com – Video is not needed but may be available.
Meeting number is 2553 796 7378 # password r36CmAZJs4u
Without webex, Call the telephone number 1-510-338-9438
Enter access code 2553 796 7378 # password 73626295# you will have access to hear and
speak. *6 will mute and unmute your device.
Contact the City Clerk at 319-446-7870 or email cityhall@cityofatkins.org if you plan to speak before the Council on an agenda item.

Meeting Link

NOTICE AND CALL OF PUBLIC MEETING. The Mayor and Council welcome comments from the public during public input time. You are required to state your name and address for the record and to limit the time used to present your remarks in order that others may be given an opportunity to speak. The order of business is at the discretion of the Chair. The audio portion of this meeting may be recorded.
Agenda:

1. Call to Order and Roll call by Mayor Bruce Visser
2. Approve the Agenda.
3. Consent agenda:
   a. Approve Council Minutes of October 10, 2023.
   b. Financials
   c. List of Bills for Approval.
4. Discussion: Water advisory process.
5. Resolution 2023-10-05 A resolution approving contract between Reliant Fire Apparatus and City of Atkins Iowa for repairs to 2022 Pierce Fire Truck Pumper, covered by insurance.
6. Resolution 2023-10-06 A resolution approving Atkins Procurement Policy Revision 2023 10-24
7. Freedom of speech and social media.
8. Social Media Policy:
   a. Resolution 2023-10-04 A resolution approving City of Atkins Social Media Policy
   b. Resolution 2023-10-07 A resolution approving agreement with CivicPlus Social Media
   Archiving social media archiving service implementing Social Media Archiving.
9. Reports:
   a. Mayor’s Report:
10. Water Distribution Engineering Report: Citizens questions are being forwarded to Engineer.
11. Fire Station Re-build: 100% drawings received
12. Candidates Campaign Guide Information: Secretary of State Website and Iowa League of cities
13. Audit Report Update: cooperating with county attorney, filing reports to state agencies, verifying utility billing, General Ledger updates in process.
    b. Administrator’s Report:
    c. Council Reports:
14. Future Agenda Item Discussion:
15. Public input for items not on the agenda. Comments are limited to 3 minutes.
    Correspondence received:
16. Next Regular Council Meeting to be held Tuesday, November 14, 2023, at 6:30 p.m. City
    Hall/Library, Council Room, 480 3rd Avenue, Atkins, IA.
17. Motion to go into closed session pursuant to Iowa Code section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.
18. Closed session pursuant to Iowa Code section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.
19. Possible action item following closed session concerning the subject matter of the closed session.
20. Adjournment.
    This Notice is given at the direction of the mayor pursuant to Chapter 21, Code of Iowa, and the local rules of the City of Atkins, Iowa.
    Posted October 23, 2023. City Hall and Post Office.