City Council Meeting Regular Session
Tuesday, November 14, 2023, at 6:30 p.m.
City Hall Council Room, 480 Third Avenue, Atkins, Iowa, 52206
Mayor Bruce Visser called the meeting to order at 6:31 p.m. Present were Bell, Koehn, and DeMeulenaere-online. Petersen and vacancy were absent. Also present were Holly Corkery, and various members of the public online and in person.
Koehn moved to approve the agenda, Bell seconded. Ayes: Bell, DeMeulenaere, and Koehn. Motion carried.
Koehn moved to approve consent agenda. Bell seconded. Ayes: Bell, DeMeulenaere, and Koehn.
Motion carried. Consent agenda was approval of the October 10, 2023 Minutes, October 24, 2023 Minutes, November 2, 2023 Minutes, September 2023 Financials, and the following list of bills:
ACCESS SYSTEMS NETWORK SUPPORT 924.69
ACCESS SYSTEMS LEASING EQUIPMENT LEASES/COPIERS 945.71
ACCESS SYSTEMS LEASING EQUIPMENT LEASES/COPIERS 900.81
AETNA Behavioral Health, LLC EMPLOY ASST PROG 17.52
ALLIANT ENERGY UTILITY EXP 14,365.58
ALTORFER INC. RENTAL 4,084.00
AMY BREESE REIMB TRAINING 247.61
ATKINS LUMBER CO. INC. SUPPLIES 387.26
ATKINS LUMBER CO. INC. SUPPLIES 473.28
ATKINS TELEPHONE CO..INC. TELEPHONE 631.84
BADGER METER ORION CELLULAR 23.75
BAKER & TAYLOR BOOKS 360.22
BENTON COUNTY AUDITOR LAW ENFORCEMENT 15,210.00
BENTON COUNTY SOLID WASTE
COMM TIPPING FEES 3,427.00
BENTON COUNTY SOLID WASTE
COMM LANDFILL 13,364.00
CATERPILLAR FINANCIAL SER EXCAVATOR 3,079.76
CATERPILLAR FINANCIAL SER EXCAVATOR 3,079.76
CEDAR VALLEY HUMANE SO ANIMAL CONTROL 260.00
CHEM-SULT, INC. CHEMICALS 3,010.64
CJ COOPER & ASSOC., INC ANNUAL FEE 240.00
COLONY HEATING & AIR COND SERVICE CALL 1,416.12
COONROD WRECKER & CRANE SERVIC REMOVE FIRE TRUCK IN DITCH 2,760.00
CRAWFORD QUARRY ROCK FOR ROADS 827.33
D P PROPERTIES CLEANING 928.00
DAKOTA SUPPLY GROUP SUPPLIES 582.68
DRUG & ALCOHOL CLEARINGHO ANNUAL ADMIN DRUG TEST FEE 25.00
DUBALL, PAMELA MILEAGE REIMB 35.37
ECICOG ADMIN FS 17,945.00
EFTPS PAYROLL TAX 3,433.52
EFTPS PAYROLL TAX 3,707.78
FASTENAL SUPPLIES 156.73
FELD EQUIPMENT COMPANY INC FD SUPPLIES 350.00
FELD EQUIPMENT COMPANY INC FD SUPPLIES 512.00
GAZETTE COMMUNICATIONS, Inc. PUBLISHING 259.20
GRAINGER BATTERY 143.41
GWORKS ANNUAL LICENSE FEE 7,974.00
HAWKEYE FIRE SAFETY EXTINGUISHER INSPECTION 353.80
HAWKEYE FIRE SAFETY EXTINGUISHER INSPECTION 122.20
HI – VIZ SAFETY SIGNS 1,695.00
HOLIDAY INN AIRPORT
BREESE/GROSKURTH-CONFERENCE
EXP 476.33
ICHECK CC PROCESSING FEES 606.20
ION ENVIRONMENTAL SOLUTIO LABS 1,672.50
IOWA DNR ANNUAL WATER USE FEE 2024 115.00
IOWA ONE CALL LOCATES 30.60
IOWA RURAL WATER ASSOC FY24 MEMBERSHIP DUES 355.00
IOWA WATER ENVIRONMENT ASSOC ANN CONF – RAMMELSBERG 40.00
IOWA WATER ENVIRONMENT ASSOC ANN CONF – TOMLINSON 40.00
IPERS IPERS REGULAR 4,752.04
IRON MOUNTAIN INCORPORATED SHREDDING SERVICES 88.58
JARROD TOMILNSON REIMB SAFETY BOOTS/MILEAGE 316.80
JEFFREY J. SIKORA MAGIC SHOW-SUMMER READING 350.00
KEN-WAY WWTP AIR LEAK REPAIR 3,245.00
KEN-WAY SEWER CLEANING PHASE 1 29,228.25
LARRY FRANCK TRUCKING LLC HAULING 184.66
LERNER PUBLISHING GROUP INC BOOKS 512.69
LIFE TIME FENCE CO INC REPAIR FENCE 1,295.00
LYNCH DALLAS, P.C. LEGAL SERVICES SEPT/OCT 2023 4,015.00
LYNCH DALLAS, P.C. LEGAL SERVICES OCT/NOV 2023 4,820.50
M & D MINI STORAGE Derecho – costs 65.00
MENARD’S SUPPLIES 157.06
MERCHANT SERVICE MERCHANT FEES 770.28
MIDAMERICAN ENERGY UTILITY EXP 50.31
MIDAMERICAN ENERGY UTILITY EXP 204.90
OLLINGER GARABE DOORS INC DOOR REPAIR AT LIFT STATION 151.41
OVERDRIVE BRIDGES E-BOOK CONTENT 731.76
PER MAR SECURITY SERVICES SECURITY DOORS/SMOKE ALARMS 173.52
POWESHIEK WATER ASSOICATION UTILITY EXP 234.25
QUILL SUPPLIES 118.44
RABE HARDWARE REPAIR FAUCET 235.37
SCHIMBERG PLUMBING REPAIR 111.28
SIMPLY GREEN, LLC. WEED CONTROL 2,506.10
SNYDER & ASSOCIATES ENGINEERING 6,404.33
SOLUM LANG ARCHITECTS FIRE STATION DESIGN 30,990.00
STAR EQUIPMENT SNOW BLADE 8,550.00
STATE CHEMICAL SOLUTIONS WWTP SUPPLIES 789.89
THE COLLINS GROUP, INC US FLAGS 399.18
THE DEPOT EXPRESS FUEL 1,058.06
THE DEPOT EXPRESS FUEL 814.26
THOMPSON TIRE & RETREAD, FIRE TRUCK STEERS 952.60
THOMPSON TRUCK & TRAILER, INC. REPAIR BLOWER MOTOR 509.59
TREASURER STATE OF IOWA WATER EXCISE TAX 2,599.36
TRIONFO SOLUTIONS, LLC LIFE INS 90.33
U S CELLULAR CELL PHONES 242.37
ULINE SUPPLIES 1,270.19
USPS – POSTMASTER POSTAGE 314.67
WASTE MANAGEMENT GARBAGE 15,895.83
WELLMARK BC/BS OF IOWA INSURANCE 2,603.70
WENDLING QUARRIES, INC BALL DIAMOND LIME 423.94
WILD’S CUSTOM MOWING MOWING 195.00
Accounts Payable Total 198,052.21
Payroll Checks 32,709.71
REPORT TOTAL 274,797.54

GENERAL 126,763.58
ROAD USE TAX 25,193.37
FEMA 49,000.00
WATER 23,162.00
SEWER 50,678.59
TOTAL FUNDS 274,797.54
Koehn moved to approve Resolution 2023-11-01 a resolution obligating fiscal year ended 2025 annual appropriation for Stone Ridge Development. Bell seconded. Ayes: DeMeulenaere, and Koehn. Nay: Bell.
Motion Failed. A resolution requires the majority of council members for approval.
Koehn moved to approve Resolution 2023-11-04 a resolution establishing an internal loan for the fire station planning and design. Bell seconded. Ayes: Koehn. Nayes: Bell and DeMeulenaere. Motion failed.
Bell moved to table Resolution 2023-11-02 certifying TIF debt certification for the City of Atkins. DeMeulenaere seconded. Ayes: Bell, DeMeulenaere, and Koehn. Motion carried.
Bell moved to approve Resolution 2023-11-03 establishing a change drawer for City Hall office and Library office. Koehn seconded. Ayes: Bell, DeMeulenaere, and Koehn. Motion carried.
Discussion was held regarding Open meetings –Chapter 21 Code of Iowa and use of email. Mayor Visser discussed requirements when using email and Koehn referenced Iowa League of Cities Handbook.
Bell moved to install video recording equipment in City hall Council room. DeMeulenaere seconded. Ayes: Bell, DeMeulenaere, and Koehn. Motion carried.
Bell moved to proceed with Surveillance camera system. Koehn seconded. Ayes: Bell, DeMeulenaere, and Koehn. Motion carried.
Bell moved to proceed with updating Records Request policy. DeMeulenaere seconded. Ayes: Bell, DeMeulenaere, and Koehn. Motion carried.
Koehn moved to proceed office staff with hours needed, tasks and gather information for further consideration. Ayes: Bell, DeMeulenaere, and Koehn. Motion carried.
Bell moved to proceed to draft a policy for water advisory communications modifying Iowa Department of Natural Resources (IDNR) recommendations. DeMeulenaere seconded. Discussion if council has authority to alter IDNR’s policy occurred. Ayes: Bell, DeMeulenaere, and Koehn.
Reports
a. Mayor Reported on the following: Water Distribution Engineering Report: Engineering providing responses, Fire Station Re-build: 100% drawings being updated, Water system upgrades continue, Audit Report Update: cooperating with county attorney, providing information, Audit FYE 22 continues.
b. Administrator’s Report: Written report submitted.
c. Council Reports: none
Future Agenda Item Discussion: None
Public input: Election statistics, and office staffing hours.
Correspondence received: none.
The Next regular council meeting to be held Tuesday, November 28, 2023, at 6:30 p.m. City Hall/Library, Council Room, 480 3rd Avenue, Atkins, IA.
Koehn moved to Adjourn meeting. Bell seconded. Ayes: Bell, DeMeulenaere, and Koehn. Motion carried.
Adjournment was at 7:52 p.m.
Kelly Groskurth, City Administrator/City Clerk
Bruce Visser, Mayor