FROM: DR. JAMES BIESCHKE, SUPERINTENDENT

RE: REGULAR BOARD MEETING

TIME: WEDNESDAY, SEPTEMBER 17, 2025

6:00 p.m. – Regular Meeting

PLACE: Central Office – Board room

304 1st Street

Van Horne, Iowa 52346

REGULAR MEETING

CALL TO ORDER – 6:00 PM

Directors Present: Directors Kaiser, Schanbacher, Thompson & Werning. Via phone: Nolte & Shaw.

A quorum was declared present.

Also present: Dr Bieschke, Anna Selk, Melisa Venneman, Jason West, Katie Bauder, Ryan Junge & Shawn Pfiffner.

DELEGATIONS, COMMUNICATIONS, CONSIDERATIONS OF ADDITIONAL ITEMS FOR THE AGENDA

1. PowerSchool Data Breach- Frantz Law Group Fee Contract Agreement

ACTION ITEM #1 – APPROVAL OF AGENDA

Motion by Werning, seconded by Kaiser, to approve the addition of the PowerSchool Data Breach to the agenda and approve the agenda as presented.

MOTION CARRIED

ALL MEMBERS PRESENT VOTING AYE

OPEN FORUM – NONE

SCHOOL IMPROVEMENT REPORT – Anna Selk & Dr. Bieschke

Board Goals– no formal decision made, will address at October meeting.

ADMINISTRATION REPORT

September 2025 Admin Board Report

ACTION ITEM #2 – BUSINESS SERVICES

Certified Annual Report (CAR),Annual Transportation & Special Education Supplement reports have been certified. We continue to work on closing out FY25 and beginning FY26.

1. WARRANTS
2. ADDITIONAL WARRANTS
3. SUMMARY OF WARRANTS
4. FINANCIAL REPORTS
   1. GENERAL FUND
      1. FY25
      2. FY26
   2. ALL FUNDS REPORT
5. AUL Special Trust – Midamerica – Payment into trust accounts for second and final payments of early retirees for FY’25, and first payment of early retirees for FY’26 . Amount of payment is $91,576.08
6. Lane Changes – FY26
7. Fundraisers

Motion by Kaiser, seconded by Schanbacher, to approve the warrants and financial reports as presented.

MOTION CARRIED

ALL MEMBERS PRESENT VOTING AYE

ACTION ITEM #3 – ENGLISH LEARNERS (EL) MODIFIED SUPPLEMENTAL AMOUNT REQUEST FOR EXCESS COSTS

A district may request allowable growth and supplement aid for a negative English Language learners balance for the current school year. The supplemental aid payment will be calculated by the Department of Management after all EL balances have been finalized. If a district has a positive balance, they do not have the ability to request allowable growth and supplemental aid.

Motion by Schanbacher, seconded by Werning, to approve El deficit and seek allowable growth and supplemental aid in the amount of $32,596.56.

MOTION CARRIED

ALL MEMBERS PRESENT VOTING AYE

ACTION ITEM #4 – SPECIAL EDUCATION MODIFIED SUPPLEMENTAL AMOUNT REQUEST FOR EXCESS COSTS

A district may request allowable growth and supplement aid for a negative special education balance for the current school year. The supplemental aid payment will be calculated by the Department of Management after all special education balances have been finalized. If a district has a positive special education balance, they do not have the ability to request allowable growth and supplemental aid.

Motion by Kaiser, seconded by Werning, to approve special education deficit and seek allowable growth and supplemental aid in the amount of $574,976.75.

MOTION CARRIED

ALL MEMBERS PRESENT VOTING AYE

ACTION ITEM #5 – CONSENT AGENDA

The Consent Agenda includes common topics.

*ALL HIRES ARE CONTINGENT ON BACKGROUND CHECK, PROPER LICENSING, AND RELEASE FROM CURRENT CONTRACT IF APPLICABLE

.

1. HIRES
2. Robert McGee – Custodian – MS/HS

2. RESIGNATIONS – None
3. MEETING MINUTES
   1. August 20, 2025
4. CONTRACTS
   1. Kirkwood- Workplace Learning Connections (WLC)
   2. Kirkwood- Concurrent Enrollment Partnership
   3. GWAEA – Contract for Transfer of State Funding
   4. New Century FS 25-26 LP Gas Contract
   5. Terpstra Hoke & Associates – Auditors Agreement/Engagement Letter
   6. Amendment to TAP Contract
   7. PowerSchool Data Breach- Frantz Law Group Fee Contract
5. VOLUNTEERS
   1. Shawn & Miranda Bistline, Rachel Burge, Violet Kelly, Jim Nelson, Tom & Katie Rickels,

Jeremy & Heather Rinderknecht – Marching Band Volunteers

1. Maureen Litten – Robotics Volunteer
2. OUT-OF-STATE FIELD TRIPS
   1. FFA Out of State Travel 25-26

Motion by Kaiser, seconded by Schanbacher, to approve the Consent Agenda as presented.

MOTION CARRIED

ALL MEMBERS PRESENT VOTING AYE

ACTION ITEM #6 – POLICY REVIEW

100 – Legal Status of the School District (No changes from IASB)

101 – Educational Philosophy of the School District (Edits from IASB)

102. E(6) – Disposition of Complaint Form (Edits from IASB)

104.R(1) – Anti-Bullying/Anti-Harassment Investigation Procedures (Edits from IASB)

106 – Discrimination and Harassment Based on Sex Prohibited (Edits from IASB)

Motion by Schanbacher, seconded by Kaiser, to approve the policies and revisions as presented.

MOTION CARRIED

ALL MEMBERS PRESENT VOTING AYE

ACTION ITEM #7 – CLOSED SESSION

As per Iowa Code 21.5(e) To discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student(s), unless an open session is requested by the student or a parent or guardian of the student if the student is a minor.

Student #1

Motion by Kaiser, seconded by Werning, to go into Closed Session.

Roll call vote to go into Closed Session. DIRECTOR: Kaiser – aye, Nolte – aye, Schanbacher – aye, Shaw – aye, Thompson – aye, Werning – aye.

MOTION CARRIED

Motion by Kaiser, seconded by Schanbacher, to come out of Closed Session.

Roll call vote to come out of Closed Session. DIRECTOR: Kaiser – aye, Nolte – aye, Schanbacher – aye, Shaw – aye, Thompson – aye, Werning – aye.

MOTION CARRIED

ACTION ITEM #8 – OPEN SESSION

Motion by Schanbacher, seconded by Werning, to approve the consent agreement for the student who is subject to the suspension.

Roll call vote to approve the consent agreement for the student who is subject to the suspension.

DIRECTOR: Kaiser – aye, Nolte – aye, Schanbacher – aye, Shaw – aye, Thompson – aye, Werning – aye.

MOTION CARRIED

ACTION ITEM #9 – CLOSED SESSION

As per Iowa Code 21.5(e) To discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student(s), unless an open session is requested by the student or a parent or guardian of the student if the student is a minor.

Student #2

Motion by Werning, seconded by Kaiser, to go into Closed Session.

Roll call vote to go into Closed Session. DIRECTOR: Kaiser – aye, Nolte – aye, Schanbacher – aye, Shaw – aye, Thompson – aye, Werning – aye.

MOTION CARRIED

Motion by Kaiser, seconded by Schanbacher, to come out of Closed Session.

Roll call vote to come out of Closed Session. DIRECTOR: Kaiser – aye, Nolte – aye, Schanbacher – aye, Shaw – aye, Thompson – aye, Werning – aye.

MOTION CARRIED

ACTION ITEM #10 – OPEN SESSION

Motion by Schanbacher, seconded by Kaiser, to approve the consent agreement for the student who is subject to the suspension.

Roll call vote to approve the consent agreement for the student who is subject to the suspension.

DIRECTOR: Kaiser – aye, Nolte – aye, Schanbacher – aye, Shaw – aye, Thompson – aye, Werning – aye.

MOTION CARRIED

SUPERINTENDENT REPORT

1. Benton Article Binder
2. Audit Exit Meeting Tomorrow
3. Board Member Training
4. IASB convention – Nov. 19 – 21
   • Benton Community Delegate
   • Rooms to book?

ACTION ITEM # ADJOURNMENT

Motion by Kaiser, seconded by Schanbacher, to adjourn the board meeting at 7:18 PM

MOTION CARRIED

ALL MEMBERS PRESENT VOTING AYE