Belle Plaine Board had meeting November 26; new members sworn in

Belle Plaine Longfellow Elementary

Belle Plaine, Iowa

November 26, 2019

The organization meeting of the Belle Plaine Community School District Board of Education was held on Wednesday, November 26, 2019 at 6:45 p.m. in the board room at Longfellow Elementary, Belle Plaine.

Members Present: Marie Stratford, Mike Bachelder, Val Coffman

Members Absent: Rima Johnson, Brad Cook

Administration Present: Chad Straight, Heather Coover, Todd Werner

Board Secretary Present: Stacey Kolars

Visitors Present: Interested Patrons

Press Representative: None

The meeting was called to order by President Stratford at 6:45 p.m.

AGENDA

Motion Bachelder, second Coffman to approve the agenda. All voted, “aye.” Motion carried.

APPROVAL OF MINUTES FROM OCTOBER 16, 2019 MEETING

Motion Coffman, second Bachelder to approve the minutes of the October 16, 2019 board meeting. All voted, “aye.” Motion carried.

CONSENT AGENDA ITEMS

The consent agenda items were considered. There was motion by Bachelder second by Coffman to approve the consent agenda items. All voted, “aye.” Motion carried. The consent agenda items that were approved are listed below:

  1. Approval bills, payroll and financial statements
  2. Personnel/Business Items
  3. Acceptance of the resignations: There were none
  4. Nondiscrimination Notice

DISCUSSION OF ISASP SCORES

Principal Werner and Principal Coover reviewed the district’s ISASP scores.

DISCUSSION OF ACT SCORES

Principal Werner reviewed the ACT results.

DISCUSSION OF SCHOOL DISTRICT FINANCIAL HISTORY

Superintendent Straight gave a presentation regarding the district’s recent financial history and current unspent balance information.

ACTION/DISCUSSION ON APPROVING ARCHITECT’S TIMELINE FOR BIDS AND REQUEST FOR BIDS ON CAFETERIA

Superintendent Straight provided an updated timeline for the board to review. Straight’s recommendation was as follows:

  • Plans out to bid: Thursday, December 12, 2019
  • Public hearing: Wednesday, December 18, 2019
  • Pre-bid conference: Thursday, December 19, 2019
  • Bids received: Wednesday, January 8, 2020
  • Bid approval by board: Wednesday, January 15, 2019

After review and discussion, there was motion by Bachelder, second by Coffman to approve the Superintendent Straight’s recommended timeline for bids and bid requests for the remodeling project of the junior/senior high school cafeteria. All voted, “aye.” Motion carried. The public hearing is set for December 18, 2019 at 6:30 p.m. in the board room of Longfellow Elementary.

ACCEPT THE ABSTRACT OF ELECTION

There was motion by Bachelder, second by Coffman to accept the abstract of election naming Stephen Beck, Benjamin Reineke and Alicia Jacobi as new members of the Belle Plaine Board of Education. All voted, “aye.” Motion carried.

RECOGNITION OF SCHOOL BOARD MEMBERS

Superintendent Straight presented school board members, Mike Bachelder, Marie Stratford and Brad Cook with lifetime event passes to all Belle Plaine CSD events in recognition of their service and dedication to the school district.

ADJOURNMENT OF CURRENT SCHOOL BOARD

Motion Bachelder, second Coffman to adjourn the current school board meeting at 7:16 p.m. All voted, “aye.” Motion carried.

ORGANIZATION OF NEW BOARD OF EDUCATION

Board Secretary/Treasurer, Stacey Kolars called the meeting to order. Roll call was taken with the following board members present: Alicia Jacobi, Steve Beck, Ben Reineke, Val Coffman. Members absent: Rima Johnson.

Administration present: Superintendent Straight, Principal Werner, Principal Coover.

Board Secretary Present: Stacey Kolars

Visitors Present: Interested patrons

Press Representative Present: None

SWEAR INTO OFFICE NEW BOARD MEMBERS

Board Secretary/Treasurer Stacey Kolars swore new board members, Alicia Jacobi, Steve Beck and Ben Reineke into office by administering the Oath of Office.

ELECTION OF PRESIDENT OF BOARD OF EDUCATION AND ADMINISTRATION OF OATH OF OFFICE TO BOARD PRESIDENT

Board Secretary/Treasurer, Stacey Kolars asked to receive nominations for board president. Ben Reineke nominated Val Coffman. No other nominations were received. There was motion by Reineke, second by Jacobi to elect Val Coffman as board president. All voted, “aye.” Motion carried. Board Secretary/Treasurer, Stacey Kolars administered the Oath of Office to Val Coffman, board president.

ELECTION OF VICE PRESIDENT OF BOARD OF EDUCATION AND ADMINISTRATION OF OATH OF OFFICE TO BOARD VICE PRESIDENT

Board Secretary/Treasurer asked to receive nomination for board vice president. Steve Beck nominated Ben Reineke. No other nominations were received. There was motion by Beck, second by Jacobi to elect Ben Reineke as board vice president. All voted, “aye.” Motion carried. Board Secretary/Treasurer, Stacey Kolars administered the Oath of Office to Ben Reineke, Board Vice President.

APPROVAL OF AGENDA

There was motion by Reineke, second by Beck to approve the agenda. All voted, “aye.” Motion carried.

DELEGATIONS

There were no delegations

CONSENT AGENDA ITEMS

The consent agenda items were considered. There was motion by Reineke second by Jacobi to approve the consent agenda items. All voted, “aye.” Motion carried. The consent agenda items that were approved are listed below:

  1. Approval bills, payroll and financial statements
  2. Personnel/Business Items

a. Acceptance of the resignations: There were none

PRINCIPAL REPORTS-Secondary Principal, Todd Werner and Elementary Principal, Heather Coover gave their respective reports to the board.

SUPERINTENDENT’S REPORT

Superintendent Straight gave his report to the board

COMMUNICATIONS

Board president, Val Coffman extended a thank you to the former board of education members for their service and dedication to the district noting that they served a collective 40+ years. Coffman welcomed the new board members.

BUSINESS ITEMS

  1. Approval of the Employment of Personnel-There was motion by Reineke, second by Jacobi to approve volunteers, Stephen Beck as STEAM Club volunteer, and Lance Hinschberger as wrestling team volunteer. Beck abstained from voting. Reineke, Coffman and Jacobi voted, “aye.” Motion carried.

2. Approval of Board Policies 506-507 Replacing 505.1-505R1-Superintendent Straight presented board policy series 506-507 to the board recommending they approve the polices in order to comply for the district’s desk audit on December 15. There was motion by Jacobi, second by Beck to approve the board policies 506-507 replacing current board policies 505.1-505R1. All voted, “aye.” Motion carried.

3. Discussion of Administrative Rules for Facility Use-Superintendent Straight informed the board that he had updated the policy on facility use after last month’s board discussion. Brief discussion took place regarding fee waiver language possibly being added to the section regarding Groups #3 and #4. No action was taken on this item.

4. Action/Discussion on SIAC Recommendations-

Superintendent Straight presented a list of agenda items that were discussed at the recent SIAC (School Improvement Advisory Committee) meeting. Straight stated that one of the recommendations made by the committee was more communications with media, i.e. local newspapers regarding district events and activities. Brief discussion took place. No action was taken on this item.

5. Discussion of FAST Data-Principal Coover reviewed the FAST testing data for grades PK-6. No action was taken on this item.

6. Appointment of Firm to Provide Legal Representation for the School district for Upcoming Year-Superintendent Straight recommended the board approve Lynch Dallas and Brett Nitzschke as the school attorney. There was motion by Beck, second by Reineke to approve Superintendent Straight’s recommendation. All voted, “aye.” Motion carried.

7. Action/Discussion Setting Date, Time and Place of Regular Board Meetings and Identify Official Publication for Meeting Notices-There was motion by Beck, second by Reineke to establish the 2nd Wednesday of each month at 6:30 p.m. as the date, and time for the board meetings with the board room of Longfellow Elementary as the place. All voted, “aye.” Motion carried.

Discussion took place regarding pricing quotes from local newspapers. There was motion by Beck, second by Jacobi to table the action to identify the official publication for meeting notices until bids could be received with the understanding that the current official publication, “Star Press Union” will continue to be used until that time. All voted, “aye.” Motion carried.

8. Action/Discussion on Establishing Date and Time of Public Hearing for Notice of Public Improvements to the Cafeteria-There was motion by Reineke, second by Jacobi to establish the date of December 18 at 6:30 p.m. for the public hearing for public improvements to the junior/senior high school cafeteria. This hearing will take place in the board room of the Longfellow Elementary. All voted, “aye.” Motion carried.

9. Action/Discussion on BGM School board Member In-Service-Superintendent Straight informed the board that an area legislative meeting with legislative representatives will be taking place for all area schools on January 13, 2020. After discussion took place, the board was in agreement that this item could be placed on the December 11 agenda as a reminder. No action was taken on this item.

Future agenda items were discussed.

There was motion by Beck, second by Jacobi to adjourn the meeting at 8:25 p.m. All voted, “aye.” Motion carried.

Val Coffman, Board President Stacey Kolars, Board Secretary

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

This site uses Akismet to reduce spam. Learn how your comment data is processed.