City of Newhall Minutes – February 24

City of Newhall Regular Meeting and Public Hearing

Monday, February 24, 2020 at 6:00 PM at City Hall

Mayor Pro Tem Gessner called the Public Hearing to order at 6:00 PM. Motion by Gardemann, 2nd by Boddicker to open Public Hearing, all present aye, motion carried. Motion by Campbell, 2nd by Rinderknecht to close the Public Hearing at 6:05 PM, all present aye, motion carried.

Mayor Pro Tem Gessner called the regular meeting to order at 6:05 p.m.

Council members present: Gessner, Boddicker, Gardemann, Rinderknecht, and Campbell

Approval of the Agenda: Motion by Gardemann, 2nd by Campbell, all aye, motion carried.

Public Forum: EZ Trash was present and asked if the City would like to have a city-wide garbage day again this year. Comments were made that it was well received, Keri will put it on the next agenda.

Department Reports

Maintenance: New power washer was used to clean all the equipment in the shop, it is working well. All equipment is ready for spring; issue at the sewer plant with a mechanical error message appearing when getting the samples. Trent and Dan are able to take manual reads and will address the error.

City Clerk: Keri distributed a Condition Assessment Report from Utility Service Co., Inc., Council were asked to read it and if there are any issues we will discuss at the next meeting.

Fire: Still waiting on new helmets, thermal cameras have arrived.

Library – New book drop is scheduled to be installed on Friday, February 28th in the glass next to the door to the library.

Consent Agenda and Bill Consent: Motion by Campbell, 2nd by Gardemann to approve bills totaling $13,829.62, all present aye, motion carried.

VENDOR DESCRIPTION AMOUNT
ALLEGRA CITY – EMP HANDBOOKS FOR EMPLOYEES $102.52
AMAZON LIBRARY – CANVAS PROGRAM & DVDS $282.78
BAKER & TAYLOR LIBRARY – BOOKS $285.41
BENTON COUNTY AUDITOR CITY – LAW ENFORCE WAGES 1ST QTR 2020 $4,875.00
EZ TRASH CITY – GARBAGE AND RECYCLING $4,814.54
G&H ELECTRIC SEWER – NEW SERVICE AT LIFT STATION $1,801.57
GAZETTE CITY – MINUTES PUBLICATIONS $280.80
KEYSTONE LABS WATER/SEWER – TESTING AND SUPPLIES $400.50
MENARDS CITY AND SHOP – RUGS, TOWELS,DRILL $129.63
MENARDS SHOP AND LIBRARY – DRILL, SHELF, SCREWDRIVER
SET, PLIER SET $83.96
P&K MIDWEST SHOP – POWER WASHER $625.00
SEBASTIAN, RITA PAVILION – SUPPLIES $27.32
STAPLES CITY – MOUSE $22.99
US CELLULAR CITY – MONTHLY PHONE SERVICE $97.60
Total $13,829.62

Council Action:

a) Motion by Gardemann, 2nd by Boddicker to approve the Property Tax Levy, all present aye, motion carried.

b) Motion by Boddicker, 2nd by Rinderknecht to approve the liquor license for the Dollar
General for March 1, 2020 through February 28, 2021, all present aye, motion carried.

c) Doug Anderson shared past wins for the City in regards to dividends received from EMC
(totaling $45,126.61 since 2003), claims processed, and paid loss amounts. He also shared possible new coverage options, his commitment to the City not only through insurance but as a Newhall resident, and volunteering in several organizations throughout the years.

d) Motion by Boddicker, 2nd by Rinderknecht to approve Prairie Road Builders to Power Broom Streets, Seal Coat (MC3000 asphalt $2.25/sy), and Service Patch (Cold Mix $215.00/ton, Reclaim $70.00 ton). Prairie Road will come out in the spring and work with the City and make an assessment of the streets needing work and submit a report to the council for approval, all present aye, motion carried.

e) Motion by Campbell, 2nd by Gardemann to set the public hearing for March 23, 2020 to
approve the FY21 Budget, all present aye, motion carried.

f) Motion by Campbell, 2nd by Boddicker to table the approval of Carolan Zillman and Kay
Gebert to the Library Board until Chapter 21 in the Code of Ordinances is updated.

g) Motion by Gardemann, 2nd by Rinderknecht to move the meetings back to 7:00 PM for
daylight savings time, starting with the next meeting, all present aye, motion carried.

h) Motion by Gardemann, 2nd by Campbell to have Keri post in 3 places; Ordinance 288
adding 2 way permanent stops at the intersections of 1st Street and 6th Avenue; 2nd Street
and 6th Avenue; 5th Avenue and 2nd Street; 5th Avenue and 1st Street, all present aye,
motion carried.

i) Purchase of mower tabled until next meeting to see what we can get for the blower as
part of the trade in.

j) Purchase of Hydraulic Kit was tabled until next meeting.

k) Motion by Campbell, 2nd by Gessner to approve the purchase of 2 IPhone 8’s with a 36-month contract, case and insurance, all present aye, motion carried.

l) Motion by Campbell, 2nd by Gardemann to approve the Fire Department EMS Bylaws, all
present aye, motion carried.

m) Motion by Boddicker, 2nd by Gardemann to approve Sally Wendel to a 1 year term to the
Zoning Board of Adjustments, all present aye, motion carried.

n) Motion by Rinderknecht, 2 nd by Gardemann to approve the 2020 Recreation Board
Members Tami Junge (Pony League Head Coach) Erin Haerther (Little League Head
Coach), Ryan Rozek (Pony League Boys Head Coach), Mart Campbell (Little League Boys
Head Coach), Skyler Childers (Tee Ball, Boys and Girls Machine Pitch Head Coach), Board
Members; Doug Boddicker, Tim Touro, Jeremy Mahan

o) Motion by Boddicker, 2nd by Gardemann to approve the City to bill commercial accounts that do not have a dumpster $11.00, and EZ Trash Solutions will only invoice the City $11.00 for those customers, all present aye, motion carried.

Adjournment: At 7:19 p.m. Boddicker moved to adjourn, Rinderknecht seconded, all present
ayes, motion carried.

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