COUNCIL: Atkins, June 10 and 15, 2020

Minutes of Atkins City Council Meeting

Atkins Community Building

June 10th, 2020 Atkins, Iowa

Council met in Special session. Members present by roll call via teleconference due to COVID-19 response were Nathan Shepard, Heather Rinderknecht, Joey Svejda, Lana Robison and Robert Spading. Absent: None. Mayor Bruce Visser and Amber Bell City Clerk. Tyler Krug, Nicole Roos, Jeremy Rinderknecht, Kara Bullerman and Ryan Tang City Attorney, Jarrod Tomlinson and Todd Damon from Atkins Public Works, Cathy Becker Atkins Public Library were also on the teleconference.

Mayor Bruce Visser called the meeting to order at 7:00 pm. Shepard made a motion to approve the consent agenda for June 10th, 2020 Including:

Regular City Council Minutes June 1st, 2020. The motion includes a updating the minutes to
add a traffic committee update as well as listing he June 10th Special Meeting. Spading
seconded the motion. Ayes: Svejda, Shepard, Rinderknecht, Spading and Robison. Nay: None.
Absent: None. Motion carried.

The Council discussed the Attorney contract with the City of Atkins. The Council also discussed billing, use of the City Attorney, projects and the amount of Counsel to the City. No Action was taken on this item.

The Council discussed an Employee Handbook. The Council discussed adding work sessions to work on a handbook. Rinderknecht motioned to have a completed City of Atkins Employee Handbook by September 1st, 2020. Robison seconded the motion. Ayes: Svejda, Shepard, Rinderknecht, Spading and Robison. Nay: None. Absent: None. Motion carried.

The Council discussed the Council Rules of Procedure pursuant to City of Atkins Code 17.02(1). Rinderknecht made a motion to have a Rules of Procedure Draft by August 3rd for Council Review. Shepard seconded the motion. Ayes: Svejda, Shepard, Rinderknecht, Spading and Robison. Nay: None. Absent: None. Motion carried.

Council comments were heard, and Public comments were also heard.

The next Regular Council Meeting is Monday, June 15th, 2020 at 7:00pm at Atkins City Hall. The next work session Council Meeting is Monday, June 15th, 2020 at 6:00pm at Atkins City Hall. Due to the declared State of Emergency the Council meeting will be conducted using teleconference. The Next Meeting Agenda will include instructions to access the system.

Shepard made a motion to adjourn the meeting. Svejda seconded to the motion. Ayes: Svejda, Shepard, Rinderknecht, Spading and Robison. Nay: None. Absent: None. Motion carried.

City Clerk: Amber Bell

Mayor: Bruce Visser

Minutes of Atkins City Council Meeting

June 15th, 2020 Atkins, Iowa

Council met in Special Meeting – Work Session. Members present by roll call via teleconference due to COVID -19 response were Nathan Shepard, Heather Rinderknecht, Joey Svejda, Lana Robison, and Robert Spading. Absent: None. Mayor Bruce Visser and Amber Bell City Clerk. Kara Bullerman City Attorney were also on the teleconference. Mayor Bruce Visser called the meeting to order at 6:00 pm.

Spading made a motion to approve the agenda for June 15th, 2020. Svejda seconded the motion. Ayes: Svejda, Shepard, Rinderknecht, Spading and Robison. Nay: None. Absent: None. Motion carried.

The Council discussed the process of working on the City of Atkins Employee Handbook. The council discussed and reviewed examples from other cities. The Council discussed the next steps they wanted to take in putting together the handbook.

The next Regular Council Meeting is Monday, June 15th, 2020 at 7:00pm at Atkins City Hall. Due to the declared State of Emergency the Council meeting will be conducted using teleconference. The Next Meeting Agenda will include instructions to access the system.

June 15th, 2020 Atkins, Iowa

Council met in Special Meeting – Work Session. Members present by roll call via teleconference due to COVID -19 response were Nathan Shepard, Heather Rinderknecht, Joey Svejda, Lana Robison, and Robert Spading. Absent: None. Mayor Bruce Visser and Amber Bell City Clerk. Kara Bullerman City Attorney were also on the teleconference. Mayor Bruce Visser called the meeting to order at 6:00 pm.

Spading made a motion to approve the agenda for June 15th, 2020. Svejda seconded the motion. Ayes: Svejda, Shepard, Rinderknecht, Spading and Robison. Nay: None. Absent: None. Motion carried.

The Council discussed the process of working on the City of Atkins Employee Handbook. The council discussed and reviewed examples from other cities. The Council discussed the next steps they wanted to take in putting together the handbook.

June 18, 2020 Traffic Committee

Present: Nicole Roos, Rob Spading, Lana Robison Nick w/ Snyder on the phone

Nick spoke about traffic study…

  • Traffic and speed counts on Parkridge (match study done in 2004), would also include crash data from IDOT
  • One Street Plan
  • One Ped/Bike Plan
  • Referenced Waukee Plan
  • Ped/Bike Master Plan, develop guide/map with existing trails and fill in gaps
  • Off street and on street ped plans, develop map
  • Ped crossing treatments
  • Develop prioritization implementation plan

Other Calming Methods

  • Narrowing?
  • List options for future growth?

Some Questions from Nick:

Meetings?

  • 2 public engagement meeting
  • 1 draft to committee
  • 1 to council
  • 1 with P&Z

Possible City Study Cost 40k (does not include meetings)

Intersection Cost 14k

Nicole asked if we can get the cost down?

Possible break in to 3 sections to present to council:

  • Street design
  • Ped/Bike plan
  • Meetings

Discussed 4 way stop at 33rd.

  • No real reason to put a stop sign
  • Will drivers eventually start to roll through sign
  • Pedestrians may have a false sense of security of crossing without a crosswalk
  • Rob brought up enforcement capability with a 4 way, and we have to accommodate traffic.
  • Nicole asked Nick, what would be the best possible solution for that intersection if money was not a factor. Nick suggested an ondemand crosswalk with stop light. Curb ramp/sidewalk that leads away from traffic. Put advanced warning signs for semis, etc.

Factors driving the intersection study cost higher than originally thought:

  • Application for funding
  • 4 way stop study
  • Multiple ped/bike plan options away from that intersection

Could reduce cost of study(s) by doing the city study first then intersection, but we would miss grant deadline.

Grant is annual
We would lose time, but could save money on study, save money on time (nicks time) for one application.

Could take months to return results

Can we reduce cost of intersection study?

Can we take it to 2 options rather than 3?

Sidewalk driving ped/bike traffic down 5th into Circleview

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