Belle Plaine Council met on Oct. 21

Belle Plaine, Iowa

October 21, 2020

The Belle Plaine City Council met on October 21, 2020, at 6:00 p.m. with Mayor Dave Fish presiding in the council chambers. Council members who answered roll call were Mitch Malcolm, Mary Pech, Judy Schlesselman, and Garrett Landuyt. Mark Tegeler was absent because of AD duties and regional volleyball. Also attending were City Administrator Stephen Beck, City Clerk Jacki McDermott, City Attorney Jennifer Zahradnik and Assistant City Clerk Sandy Walton. The Pledge of Allegiance was recited.

Belle Plaine City Hall

Motion by Landuyt, seconded by Malcolm to approve the Consent Agenda with the correction of striking item number seven Premier Claims, the Council Minutes of October 7, 2020 with two typing corrections for the Fire Department Dance instead of Fire Dance and 30st which is an error, and bills received. On roll call vote, all voted Aye, motion carried.

Resident Comments: Dwayne and Shirley Christensen have recently moved here and want to thank all their neighbors, the business people and the city workers for being so terrific.

David Tallet and Don Ryan were present to report that their company, D&D Real Estate, has purchased the Hilltop Apartments and will be remodeling them as “Over 55 Housing.” There will be a community room and 25-26 new units with an on-site manager. The site is incorrectly zoned as R-1 and needs to be rezoned as R-4 for apartments, as it has already been an apartment building for years. The City Attorney will begin the paperwork for a meeting of the Zoning Board and a public hearing before the council on November 4, 2020 to change the zoning. The current tenants are being relocated now and construction on the apartments will begin. They also described apartments that they own in Cedar Rapids. Mr. Tallet will also be seeking a tax abatement in the future and believes that tax abatements could be modified to include housing developments. In Phase II of the project, they could possibly construct another apartment building north of the current building.

Belle Plaine Community Development will be having Trunk or Treat downtown on the afternoon of October 31st. The Mayor also announced that they will be planning Holiday Homecoming with a lighted parade and maybe a decorating contest for homeowners. Holiday Homecoming is in the planning stages to fit the C-19 virus problems.

The mayor also presented a written report from the police that included news about several nuisance complaints and the future hiring of a new officer.

The City Clerk presented the City Treasurer’s Report and the City Budget report for September.

The Mayor presented a plan to restructure the Clerk’s Office. Assistant City Clerk Sandy Walton will be promoted to Project Manager for the storm damage insurance and FEMA claims and helping to gather quotes to complete the repair work. She will be paid equal to the City Clerk. She will also assume and learn the Clerk duties over the next year as Jacki McDermott will be working on FEMA claims and will retire at the end of next year. An Assistant City Clerk will be hired to learn the current assistant clerk job. Funds for this restructuring will come from the administrative percentage on FEMA and insurance claims. Motion by Malcolm, seconded by Schlesselman to have the Mayor, City Administrator, City Clerk and Assistant City Clerk interview applicants and recommend a candidate to the council for the Assistant City Clerk job. On roll call vote, all voted Aye, motion carried.

Motion by Schlesselman, seconded by Pech to approve Resolution 20-10-01 a resolution dealing with segregation of duties policy. On roll call vote, all voted Aye, motion carried.

Motion by Landuyt, seconded by Malcolm to approve Resolution 20-10-02 a resolution safeguarding personnel and customer information. On roll call vote, all voted Aye, motion carried.

Motion by Pech, seconded by Landuyt to approve Resolution 20-10-03 a resolution dealing with fraud reporting policy. On roll call vote, all voted Aye, motion carried.

Motion by Malcolm, seconded by Landuyt to approve Resolution 20-10-04 a resolution adding an amendment to purchasing policy resolution #20-09-02. On roll call vote, all voted Aye, motion carried.

Committee of the Whole: No business.

The City Administrator Stephen Beck had reported that a claims adjuster for EMC came and spent two days looking at damage to city property. Then a third-party adjuster from Engle Martin in Chicago came and we are awaiting a report from him on the scope of the loss and what insurance will cover. The City did receive a check for $500,000 which was based on an estimate of $1,000 per tree that was lost. Tony Carroll from EMC is the account executive that has been working with the city.

The Mayor reported that he has attended several meetings and reported about those meetings. At the Benton County Landfill meeting, ECICOG has estimated that plastics #3 thru #7 soon will no longer be accepted in recycling. They also will be advertising for the position of scale operator. The Belle Plaine Composting program will be starting soon and letters to interested persons were mailed out for the online training. The mayor has learned that homeowners with insurance who were rejected on their FEMA application have up to a year to appeal their individual FEMA claims. Benton Development Group will have a board meeting next week and they will attend the Benton County Board of Supervisors meeting with the results of their Highway 30 survey. He went to a program featuring speakers from “Above the Influence.” They spoke on the effect of commercialization of marijuana in Colorado, which includes an increase of THC in the marijuana and marketing to kids. It will also be interesting to see how Illinois legislation will change things in Iowa.

Old Business: none

Motion by Landuyt to adjourn the meeting, seconded by Malcolm. On roll call vote, all voted Aye. Meeting adjourned at 7:28 p.m.

Transcribed by the City Clerk subject to Council approval.

Claims Approved by the City Council on October 21, 2020

$1,475.84Alliant (all bills)
$3,426.80Benton Co. Solid Waste (tipping fees)
$17.39Carquest (water dept tools)
$1,088.20Cory’s Truck & tire (vehicle repair to dump truck)
$16,070.00Cronbaugh Excavating (storm cleanup)
$200.00Cronbaugh Excavating (brass coupler)
$575.00Dennis Wiese (storm cleanup)
$33.00Des Moines Stamp (notary stamp)
$133.67Detco (gel-style hand sanitizer)
$4,322.50Ehlen Plumbing & Heating (water/sewer repairs)
$28.50Fresh Scents of Iowa (bathroom deodorizers)
$2,419.15H&L Repair (vehicle repair)
$7,891.12Hamilton Construction & Concrete (water & sidewalk repairs)
$224.40Heartland Coop (chemicals)
$1,340.00Hupfeld Stump Removal (stumps removed from storm damage)
$95.00Iowa DNR (2021 water use fee)
$117.20J.P. Cooke Co (2021 pet tags)
$1,986.50Keystone Laboratories (water/sewer lab fees)
$14,408.84LL Pelling (seal coating)
$236.67Manatts (ice control sand)
$41,840.00McClenathan Excavating (storm cleanup & water repairs)
$869.18Municipal Supply (water parts & tools)
$108.47NPC (credit card fees)
$47.97Office Express (office supplies)
$34.50Our Town Publications (ad for food pantry manager)
$446.25Register Media (legals)
$12,621.66Republic Services (garbage, recycling Sept & sewer plant Aug)
$185.00Radio Communications (fire equipment repairs)
$246.15Rutherford & Bidwell Law Office (legal matters)
$1,591.10Schimberg Co (water parts)
$9.90Storey Kenworthy (office supplies)
$175.00Streicher’s (tactical assault carrier)
$4,160.00T & W Grinding & Compost Service (quarterly service contract)
$56.30Thys Motor (vehicle repair)
$3,942.00Thys Motor (airport courtesy car)
$675.00Tomash Professional Home Inspections (inspections)
$650.00Trugreen (park grass seeding)
$47.27U.S. Cellular (police cell)
$45.00Visa (Text-em-all, Notary renewal)
$987.14Wendling Quarries (rock)
$270.00Zachary Lahn (airport rent refund)
$1,054.22Zip Mart (fuel for all depts)


Revenues by Fund

Windstorm 2020$375.00
COVID-19 $0.00
Road Use$37,747.49
Special Revenue (exc Road Use & Covid and Windstorm)$44,540.15
Capital Projects$0.00
Debt Service (proceeds of debt)$18,889.37
Water Project 2019$0.00
Sewer Capital Project$0.00
Sewer $41,576.88
Storm Water$4,924.00
Yard Waste$2,324.00

Disbursements by Fund

Windstorm 2020$108,358.58
COVID-19 Spending$0.00
Prairie Park$0.00
Partners for Beautification$0.00
Road Use$72,284.29
Donovan Spending$0.00
Economic Development$91.00
Housing & Urban Development$0.00
Employee Benefits$11,035.68
Emergency Fund$0.00
Police Forfeiture$175.00
Medical Bldg$0.00
Community Center$539.88
Library Improvement$771.47
Capital Projects$0.00
Debt Service $1,182,509.15
Water Project 2019$0.00
Sewer Project$0.00
Sewer $17,506.89
Yard Waste$64.41


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