Benton School Board, Dec. 16, 2020

BENTON COMMUNITY SCHOOL DISTRICT
IN THE COUNTIES OF TAMA, BENTON, AND IOWA, STATE OF IOWA
BENTON REGULAR BOARD MEETING, WEDNESDAY, DECEMBER 16, 6:00 PM
DISTRICT OFFICE BOARD ROOM

President Becker announcement: This meeting is held electronically and in person as per Iowa Code Section 21.8 which permits a governmental body to conduct a meeting by electronic means. Public access will be provided to the extent reasonably possible. The notice of the meeting on our school website indicating the “place from which the communication originates and where/how public access is provided to the conversation,” and meeting minutes will be kept.
Regular Meeting
Call to Order: 6:00 P.M:
Present: Directors Becker, Ludeking, Nolte (Zoom), Stepanek, Thompson, Upah, and Werning. A Quorum was declared present.
Also Present: Dr. Ewell, Dr. Bieschke, Rob Arnold, Phil Eastman, Shawn Pfiffner (on Zoom), Jason West (on Zoom), Anna Upah (on Zoom), Christine Neff (on Zoom) and Cynda Mehlert (on Zoom).
Action Item #53- Delegations, Communications, Considerations of Additional Items for the Agenda
Additions to personnel consent agenda substitute bus driver Darin Brunssen and substitute van driver Wayne Reinhardt.
To add Iowa Code to Closed Session – “and/or pursuant to Iowa Code Section 21.5(1)(a) to ‘review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds”
Motion by Stepanek, second by Ludeking to approve agenda and additional items.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Open Forum – No Public Comment
Action Item #54 – Approval of Agenda
Motion by Thompson, second by Stepanek to approve agenda as presented.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
School Improvement Report – Information Only
District personnel presented school achievement and HS re-design information.
a. Preschool report and presentation
Cynda Mehlert and Christine Neff presented information on preschool program.
b. High School Redesign Update
Dr. Ewell and Rob Arnold presented the board an update on HS redesign data.
Action Item #55 Dropout Prevention/At Risk Modified Supplement
Motion by Stepanek, second by Nolte to approve the modified supplemental amount for at-risk
dropout prevention at $266,147.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Action Item #56 Early Graduation Requests
Motion by Thompson, second by Upah to approve the following early graduation requests
pending completion of all graduation requirements.
i. Kyler Redmond
ii. Alyssa Sebolt
iii. Rhylee Stone
iv. Coleton Usher
v. Ethan Weirather
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #57 Early Retirement Plan
Motion by Ludeking, second by Werning to approve and receipt the early retirement
application for end of Fiscal 2021 for Gina Embray.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Administration
No action – information only
Action Item #58 Business Services
Motion by Stepanek, second by Upah to approve the warrants and financial reports as
presented.
a. WARRANTS
i. PRELIMINARY WARRANTS
ii. ADDITIONAL WARRANTS
iii. SUMMARY OF PAID WARRANTS
b. FINANCIAL REPORTS
i. GENERAL FUND REPORT
ii. ALL FUNDS REPORT
iii. NOVEMBER CLOSE REPORT-IA_-_MONTHLY FUND REPORTING
August 10 Storm Damage Update
Progress continues on restoration for storm damage. Press Box was added to the schedule for construction and installation this week. All high slope steel has been delivered and Modern Builders has staged crews to begin the MS/HS final roof phase, starting at the Stadium. The Greenhouse has posted and now revised schedule to start January 4, 2021. Wood Pole work at Keystone, Norway and Atkins started this week with work to continue through December 30th. Perfection and EMC continue to support the district in recovery with professional and timely service. No actions of the board for restoration and storm damage are required for December 2020. Repairs, restoration, and replacement costing remains estimated at 5.8 to 6.8 million dollars
No action – information only.
Action Item #59, Business Services
REVIEW
a. Policy 501.2 – Resident Students
b. Policy 501.3 – Nonresident Students
c. Policy 501.4R1 – Attendance Cooperation Process
d. Policy 501.6 – Entrance Admissions
e. Policy 501.7 – School Attendance Areas
f. Policy 501.8 – Student Transfers In
g. Policy 501.8A – Transfer-In Student Eligibility
h. Policy 501.9 – Student Transfers Out or Withdrawals
Motion by Werning, second by Thompson to approve policy as presented.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #60 – Virtual LEARNING SNOW DAYS
Motion by Thompson, second by Werning to approve Remote Virtual Learning Snow Days as presented.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item# 61 Consent Agenda
A. PERSONNEL – all hires are contingent on an approved background check/fingerprinting and appropriate degree and licensure.
a. Hires
i. Emily Swenson – Food Service
ii. Kyle Kolsrud – Asst. Robotics Sponsor
iii. Romello Hidalgo-Monjaras -Asst. Varsity Wrestling Coach
iv. Alyssa Schmuecker- Musical (now SCHEDULED FOR spring) Vocal Assistant
v. Zach Lazenby – Custodian
vi. Wayne Reinhardt – Van Driver
vii. Darin Brunssen – Sub. Bus Driver
b. Volunteers
i. Evan Woods – Volunteer Wrestling Coach
ii. Softball & Baseball Volunteers – Recommendation
B. Meeting Minutes –
a. Board Meeting Minutes – November 11, 2020
Motion by Thompson, second by Stepanek to approve Consent Agenda as presented.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
SUPERINTENDENT REPORT
A. Update & Report
i. UPDATE – FACILITIES STUDY/ADVISORY COMMITTEE
Summary from committee meeting
ii. Grant – Johnson County and the MH/DS of the East Central Region covers Benton, Buchanan, Bremer, Delaware, Dubuque, Iowa, Johnson, Jones and Linn Counties
iii. Legislative lobbying and advocacy
https://www.ia-sb.org/Main/Advocacy_Center/Virtual_Lobby_Days.aspx
iv. Radio and telecommunications update
v. Central Lutheran update
B. Board goals – update and progress
vi. GOAL #4 UPDATE: FACILITIES & INFRASTRUCTURE GOAL – UPDATE
Facilities Committee meeting – Dec. 9
a. Summary from committee meeting
vii. GOAL #5 UPDATE: MARKETING AND CUSTOMER SATISFACTION – UPDATE
No new priority updates
Continue working with 5Maps, county Assessor/Auditor office
Promotional booklet
Continued communication with our staff, students and parents
a. Facebook
b. Through SchoolMessenger
c. Employee report
No action – Information Only
Action Item #62 Closed Session Motion to move to closed session as per Iowa Code 21.5(e) To discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor and/or pursuant to Iowa Code Section 21.5(1)(a) to ‘review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds
TIME 8:00 P.M.
Motion by Stepanek, Second by Ludeking to move to closed session.
Roll Call Vote: Becker, Ludeking, Nolte (Zoom), Stepanek, Thompson, Upah, Werning
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Motion by Thompson, second by Stepanek to move to open session.
TIME 8:45 P.M.
Roll Call Vote: Becker, Ludeking, Nolte (Zoom), Stepanek, Thompson, Upah, Werning
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Motion: Per Iowa Code 21.5(e) To discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor and/or pursuant to Iowa Code Section 21.5(1)(a) to ‘review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds.
Accept the terms of the Consent Agreement for student A who is the subject of the suspension.
Accept the terms of the Consent Agreement for student B who is the subject of the suspension.
Accept the terms of the Consent Agreement for student C who is the subject of the suspension.
Motion by Thompson, second by Ludeking.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item# 63 Adjournment
Motion by Nolte, second by Thompson to adjourn meeting, 8:50 P.M.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE

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