Belle Plaine City Council – Jan. 20, 2021

Belle Plaine, Iowa
January 20, 2021

Belle Plaine City Hall

The Belle Plaine City Council met on January 20, 2021 at 6:00 p.m. at the Belle Plaine Community Center to allow for social distancing, with Mayor Dave Fish presiding. Present: Mary Pech, Judy Schlesselman, Mitch Malcolm, and Garrett Landuyt. Mark Tegeler was absent. Also present: City Administrator Stephen Beck, Assistant City Attorney Gage Kensler, City Clerk Jacki McDermott and Assistant City Clerk Sandy Walton.

The Pledge of Allegiance was recited.

Motion by Landuyt to approve the consent agenda consisting of the council minutes of January 6, 2021, and bills received, seconded by Schlesselman. On roll call, all voted aye. Motion carried.

Residents Comments: None.

The mayor opened the public hearing on the Amendment to the FY2021 budget. There was no comment. Motion by Malcolm, seconded by Landuyt to approve Resolution 21-01-02 the amendment to the FY2021 budget. All voted Aye; the motion was approved.

Darran Sellers from Vinton was in attendance to present a plan for restoration of the Herring Hotel. He was joined by representatives from the Lincoln Highway Association and the Benton County Historical Preservation Committee. Sellers agreed to present a written proposal to the City Administrator by next Wednesday January 27, 2021. Then there will be a meeting of the Committee of the Whole to decide if the city wants to participate.

BPCDC Report: This report came from Steve Beck, City Administrator. He will be working on the criteria for Business Incentive Grants and will be coordinating with Belle Plaine Community Development Corporation regarding grants. He said the group is more energized now and trying to get a cohesive action plan. They are still looking for a director and will discuss planning for 2021 city wide events. They also plan to use Main Street Iowa for design assistance with a current grant they have been working on.

The police report mentioned parking problems on 12th Street. More signs are needed. The police will also work with the clerks on sending unpaid parking tickets to Income Offset.

Sandy Walton explained the proposals for the FY22 Budget to the Council. More expenses will be charged to the general fund rather than the proprietary fund. The Mayor also negotiated an agreement with Republic Services on landfill fees to keep the garbage fund steady. Motion by Pech, seconded by Malcolm to approve the updates to the budget. All voted Aye; the motion was approved.

Motion by Malcolm, seconded by Schlesselman to approve Resolution 21-01-03 to set the maximum levy budget hearing for February 17, 2021 at 6:00 p.m. at the Community Center. All voted Aye; the motion was approved.

Motion by Landuyt, seconded by Schlesselman to approve a Class C Beer Permit (BC), Class B Wine Permit and Sunday Sales for Country Foods at 1206 7th Ave, Belle Plaine. On roll call vote, all voted aye, motion carried.

The City Treasurer’s Report and the City Budget Report for December were given to the Council for their information.

Motion by Landuyt, seconded by Pech to approve having Ashly Parizek placed on our bank signature cards. On roll call vote, all voted aye, motion carried.

Motion by Malcolm, seconded by Pech to name the Hometown Current as the official newspaper for the City of Belle Plaine effective immediately. On roll call vote, all voted aye, motion carried.

The City Administrator, Stephen Beck, notified the council that the city has applied for a State of Iowa Community Catalyst grant for a building on 12th Street that will sell pizza and pies. They will also receive design assistance from Main Street Iowa on the project.

He also told the council that the work on the Hilltop Apartments is proceeding nicely. City Attorney, Gage Kensler, reported that the Burns property will change hands tomorrow and the City will own the property. The City and the City Attorney will work closely with Rural Housing 360 to offer three city owned properties to prospective homeowners who use the Rural Housing 360 program to build a new home. The three properties are the Burns property, an empty lot on 7th Avenue and the lot across from the Catholic Church.

In other matters, he told the council that they are very close to having the sirens repaired; however, the poles on the sirens need to be reset because of damage from the derecho. An encoder will be needed in the police department so that the sirens can be activated from city hall if necessary. We will need an electrical engineer to work with us on the FEMA generators. We have a contractor coming tomorrow for other insurance projects.

Mayor Dave Fish told the council he will be attending a Benton County Landfill Commission meeting tomorrow night. He also has been selected as secretary/treasurer of East Central Iowa Council of Governments. He also mentioned to the council that mileage is lowered to 56 cents per mile for attending meetings.

The mayor also shared with the council about a new business that has a problem with the sewer line because the sewer line needs to be separated from the cluster that it is currently in. Because Business Incentive Grants are not to be used for underground improvements, the council suggested that perhaps the company could apply for a Business Incentive grant to help with the costs of the remodeling of the building for the new business.

Resident Comments: Kim Purk was present to ask about an ice-skating rink. The Mayor informed her that he had talked to the person who brought this idea up on Facebook and told them to contact Bill Daily, former parks and recreation director so he could get previous information on why the city discontinued doing an ice-skating rink and suggested he speak to the Parks and Recreation Director because this would be a Park & Recreation Board issue and not a council issue.

Old Business: None.

Correspondence: None.

The Council then reviewed the one-year evaluation of City Administrator Steve Beck.

After a complete discussion of the evaluation and the process, the council on a motion by Landuyt with a second from Pech, voted 4-0 to file a copy of Beck’s evaluation in his personnel file. All voted Aye; the motion was approved.

Motion by Landuyt to adjourn the meeting, seconded by Malcolm. On roll call, all voted aye. Meeting adjourned at 8:26 p.m.

Claims Approved by the City Council on January 20, 2021
$1,600.00Advanced Traffic Control, Inc. (traffic control Hwy21)
$22.36Alliant (all depts)
$2,228.00Anderson-Bogert (engineering-storm damage)
$595.00ATCO International (ice-go pellets)
$23.52Batteries Included (fire dept batteries)
$547.66Belle Plaine Hardware (supplies-all depts)
$2,822.90Benton County Solid Waste Commission (gate fees)
$7,741.15Blue Valley (siren repairs)
$52.22Carquest (fire vehicle operations)
$22.00Countryside Veterinary Clinic (boarding fees)
$43.68David Wildeboer (mileage for court)
$28.50Fresh Scents of Iowa (deodorizers)
$98.16Galls (police duty belts)
$6,750.00GFP Tree Service (take down trees from storm damage)
$2,285.40Grieder Standard (fuel all depts)
$94.00Group Services (insurance premiums)
$7,590.00Hamilton Construction (street patches)
$23.98Hartig Drug (USB drives-police dept)
$338.76Hawkins, Inc. (chemicals-chlorine)
$303.88Henderson Products (plow truck repairs)
$2,000.00Hupfeld Stump Removal (stump grinding)
$100.00Iowa Insurance Commissioner (509A filing fee)
$50.00IMFOA (membership-Ashly)
$175.48John Deere Financial (clothing allowance)
$1,003.83John Wagner Law Offices (legal services)
$1,604.40Keystone Laboratories (lab fees)
$3,135.61Kinzenbaw Earthmoving, Inc. (water line repairs)
$213.00Kollmorgen, Schlue & Zahradnik (legal services)
$90.50LEAF (copier lease)
$525.00McClenathan Excavating (vehicle operations/rental)
$1,435.86Midwestone Bank/VISA (7 battery backups)
$169.84Nebraska-Iowa Industrial Fasteners (parts for st signs)
$344.80Office Express (tools & office supplies)
$186.50Overhead Door Co (fire door repairs)
$2,708.70Peerless Energy Systems (annual service fee)
$542.50Pomp’s Tire Service (service call-ag gator)
$87.68Precision Sheet Metal (parts for Wille Park sign repair)
$488.97Register Media (legals)
$12,621.66Republic Services (garbage, recycling)
$2,945.56Schimberg Co (water supplies)
$30.00Secretary of State (notary fee-Dallas Dvorak)
$171.37Storey Kenworthy (office supplies)
$1,453.20Thomas Miller (soybean crop costs)
$615.34Thys Motor Company (police pickup repairs)
$1,000.00Titan Machinery (loader repairs)
$151.13USA Communications (phone and internet)
$47.61U.S. Cellular (police cell)
$8,847.75VanWall Equipment (dump truck repairs)
$89.55VGM Forbin (computer technician services)
$44.99Wayne Parizek (2 wheel dolly)
$9,203.27Wellmark (health insurance premiums)
$4,466.15Wendling Quarries (rock & salt)
$2,325.00Wiese Tree Service (cut & trim storm damaged trees)

Revenues by Fund
Windstorm 2020$5,251.54
COVID-19 $0.00
Road Use$31,076.71
Special Rev. (Road Use, Covid, Windstorm)$52,574.45
Covid and Windstorm)
Capital Projects$569.72
Debt Service (proceeds of debt)$16,379.07
Water Project 2019$0.00
Sewer Capital Project$0.00
Sewer $41,016.47
Storm Water$4,900.00
Yard Waste$2,312.00

Disbursements by Fund
Windstorm 2020$34,357.62
COVID-19 Spending$965.76
Prairie Park$0.00
Partners for Beautification$0.00
Road Use$32,369.84
Donovan Spending$0.00
Economic Development$12,148.84
Housing & Urban Development$375.00
Employee Benefits$16,629.41
Emergency Fund$0.00
Police Forfeiture$0.00
Medical Bldg$0.00
Community Center$3,627.14
Library Improvement$686.39
Capital Projects$6,789.78
Debt Service $3,420.75
Water Project 2019$0.00
Sewer Project$0.00
Sewer $48,355.99
Yard Waste$5,136.88


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