BC board had meeting on Feb. 17

BENTON COMMUNITY SCHOOL DISTRICT
IN THE COUNTIES OF TAMA, BENTON, AND IOWA, STATE OF IOWA
BENTON REGULAR BOARD MEETING, WEDNESDAY, FEBRUARY 17, 6:00 PM
DISTRICT OFFICE BOARD ROOM
President Becker announcement: This meeting is held electronically and in person as per Iowa Code Section 21.8 which permits a governmental body to conduct a meeting by electronic means. Public access will be provided to the extent reasonably possible. The notice of the meeting on our school website indicating the “place from which the communication originates and where/how public access is provided to the conversation,” and meeting minutes will be kept.

Regular Meeting
Call to Order: 6:00 P.M:

Present: Meeting was called to order by Vice President Thompson who was present in person, Ludeking (on Zoom), Nolte (on Zoom), Stepanek, Thompson, Upah, and Werning (Zoom). President Becker arrived at 6:13 p.m. and the meeting was turned over to him.
A Quorum was declared present.
Also Present: Dr. Ewell, Dr. Bieschke, and Doug Embray. Other administration in attendance: Phillip Eastman, and Rob Arnold, Jason West. Participants by Zoom: Tyler Maschino, Kim Fisher, Jeff Furler, Natalie Nesbitt, Larry Carlson, and Laurie Donald.
Delegations, Communications, Considerations of Additional Items for the Agenda – No additions to agenda
Open Forum – No Public Comment
Action Item #76 – Approval of Agenda – Motion by Stepanek, second by Upah to approve agenda as presented. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
School Improvement Report – Instructional Coaches presented information on Teacher Leadership activities and mentoring/support approaches for all teachers. Topics discussed included coaching cycles, professional development, criteria of beliefs, and continuous growth process. Counselors provided information on 8th grade 4-year planning and registration process.
Administration – Dr. Ewell highlighted current discussions revolving around online learning, FAST assessment, potential loss of students to online learning platforms in the future, and our current local efforts to identify philosophy and structure for online learning opportunities. No Action.
COVID-19 Vaccine Update – Dr. Ewell highlight current process for vaccination of district employees. Process has gone well and the expectation would be that all interested district employees will be provided the opportunity for inoculation if they desire in the next 30 days. No Action.
Action #77 – Apptegy App. – Mobile, Website, Social Media, Notification – Motion by Thompson, second by Upah to approve the purchase of Apptegy as presented. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Phone System – Dr. Ewell and Tyler Maschino provided the board information on the process for transition of phone services to VOIP across all district facilities. Current pricing has been favorable and quotes are being secured from vendors for the board to consider for purchase and installation. No action taken.
Facilities Update
a. Derecho storm update: No action items for excess of insurance to be presented. Majority of work has ceased with the current weather pattern. Projects left to complete include Press Box, High Slope Steel MS/HS, Wood Pole Lighting, Bus Garage Norway, Various small building structures Atkins/Norway, Greenhouse interior, Facility Fencing all Centers, Wood Floor Restoration Atkins and MS/HS, and various equipment items MS/HS Auditorium. No Action.
b. Van Horne Elementary – Dr. Ewell presented concept of potential for leasing space at the Van Horne Elementary as per requests. Currently consulting with legal counsel on process, procedures, and concept for vendor agreements. No Action.
Action #78 – Budget Guarantee – Motion by Nolte, second by Upah that it be resolved that the Board of Directors of the Benton Community School District will levy property tax for fiscal year 2021-2022 for the regular program budget adjustment as allowed under Section 257.14, Code of Iowa. MOTION CARRIED, ALL MEMBERS PRESENT VOTING AYE
Action Item #79 and Action Item #80 – Business Services – Motion by Thompson, second by Nolte to approve warrants and financial reports as presented.
A. WARRANTS
i. PRELIMINARY WARRANTS
ii. ADDITIONAL WARRANTS
iii. SUMMARY OF PAID WARRANTS
B. FINANCIAL REPORTS
iv. General Fund Report
v. ALL FUNDS REPORT
vi. Dr. Bieschke REPORT
vii. ISL INFORMATION
viii. LEGISLATIVE INFORMATION
C. FISCAL – FY 20 AUDIT – Motion by Thompson, second by Nolte to approve audit for filing with state and publication. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
D. Instructional Support Levy, (ISL) Information Only – The Board must set the income surtax rate to be applied to the Instructional Support Levy. We are recommending an income surtax rate of 4% for our ISL for fiscal year 2022. According to the Aid and Levy worksheet, this rate will generate $502,760. The property tax asking would generate $361,840 (0.49274 per 1,000 assessed valuation).
The ISL state aid would $34,700. The total levy amount is calculated at $864,600. No action taken.
E. Fiscal – FY’20 Audit – Motion by Thompson, second by Nolte to approve the audit for filing with state and publication. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Action Item #81 – Title IX – Motion by Upah, second by Thompson to approve the following administrators at Title IX coordinator, investigators, and decision makers as required by the new Federal laws and regulations:
Coordinator: Mr. Philip Eastman
Investigators: Mr. Ryan Junge, Mr. Jason West
Decision Maker: Mr. Shawn Pfiffner
Appellate Decision Maker: Dr. Pamela Ewell
Back up/Fill in: Ms. Anna Upah
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Action Item #82 – Policy Review – Motion by Thompson, second by Nolte to approve the following policies as reviewed and revised.
Title IX policies to be reviewed and approved.
a. Title IX policy revisions
a. Policy 103 – Equal Educational Opportunity
b. Policy 103.1 – Continuous Notice of Nondiscrimination
c. Policy 103.1E1 – Annual Notice of Nondiscrimination
d. Policy 103.1R1- General Grievance Procedure
e. Policy 103.1R1 – Grievance Procedure
f. Policy 103.1R2 – Title IX Grievance Procedure
g. Policy 104 – Anti-Bullying/Harassment Policy
h. Policy 104 – Anti-Bullying/Harassment (Student Complaint) Investigation Procedures
i. Policy 401.1 – Equal Employment Opportunity
j. Policy 500 – Objectives for the Equal Educational Opportunities for Students
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Action Item #83 – Consent Agenda – Motion by Upah, second by Thompson to approve the Consent Agenda as presented.
A. Meeting Minutes – January Board Meeting Minutes MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Superintendent
a. Update and Report
i. March board meeting – Budget presentation, Set notification and hearing date for Certified Budget April 7, SRO report – Deputy Brandt, Safety & Security – Dr. Bieschke
ii. Technology Prioritization
b. Board goals – update and progress
i. GOAL #4 UPDATE: FACILITIES & INFRASTRUCTURE GOAL – UPDATE
Jan. 27 – Facility Study Advisory Committee meeting in Auditorium
Jan. 28 – Feb. 2 – in-depth discussion and analysis of all areas and components of each facility with departments
Feb. 3, 4, 10 – OPN and engineering firm – walk buildings, assessments
Feb. 9 – OPN & Steering committee/planning meeting
Feb. 10 – Facilities Study Advisory Committee – Facility tours, Keystone and MS/HS
ii. GOAL #5 UPDATE: MARKETING AND CUSTOMER SATISFACTION – UPDATE
Acquire Apptegy – begin development, rollover late spring/summer
2. District informational/promotional booklet
3. Promotional and informational video clip – in progress
4. Newspaper stories with Cedar Valley continue
iii. Phone system iv. Demographic Study update
Exempt Session – The Board discussed strategy in matters relating to employment conditions of employees who are not covered by a collective bargaining agreement. IC.21.9 Certain negotiating sessions or strategy meetings when the meeting falls within the exemption of the Public Employment Relations Act. I.C.20.17(3)
Entered exempt session at 8:19 p.m.
Exited Exempt Session at 8:55 p.m.
No action taken.
Action Item #84 – Adjournment – Motion by Thompson, second by Upah to adjourn meeting at 8:57 p.m.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

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