BP school board met April 12

Belle Plaine Longfellow Elementary

Belle Plaine, Iowa

April 12, 2021

A regular meeting and public hearing of the Belle Plaine Community School District Board of Education was held on Monday, April 12, 2021 at 6:30 p.m. in the gymnasium at Longfellow Elementary, Belle Plaine.

Members Present: Val Coffman, Ben Reineke, Stephen Beck, Rima Johnson, Alicia Jacobi

Members Absent: None

Administration Present: Chad Straight, Heather Coover, Ryan Devereux

Board Secretary Present: Stacey Kolars

Visitors Present: Interested Patrons

Press Representative: None

The meeting was called to order by President Coffman at 6:30 p.m.

AGENDA

Motion Reineke, second Jacobi to approve the agenda. All voted, “aye.” Motion carried.

DELEGATIONS

There were no delegations.

PUBLIC HEARINGS ON 2021-2022 BELLE PLAINE COMMUNITY SCHOOL DISTRICT BUDGET AND 2020-2021 BUDGET AMENDMENT

A public hearing was held on the 2021-2022 Belle Plaine Community School District Budget and 2020-2021 Budget Amendment. There were no comments or questions from the audience.

APPROVAL OF 2021-2022 (FY22) BELLE PLAINE COMMUNITY SCHOOL DISTRICT BUDGET

There was motion by Beck, second by Reineke to approve the 2021-2022 Belle Plaine Community School District Budget with a property tax rate of $15.78574 per $1,000 taxable valuation. All voted, “aye.” Motion carried.

APPROVAL OF 2020-2021(FY21) BUDGET AMENDMENT

There was motion by Beck, second by Jacobi to approve the FY21 budget amendment. All voted, “aye.” Motion carried.

CONSENT AGENDA

The consent agenda items were considered. There was motion by Reineke, second by Jacobi to approve the consent agenda items. All voted, “aye.” Motion carried. The consent agenda items that were approved are listed below:

  1. Approval of the minutes of the March 10, 2021 Meeting, and the March 24, 2021 Special Board Meeting.
  2. Approval of bills, payroll, financial statements.
  3. Personnel/Business Items:
  4. Acceptance of the resignations: Kaylin Meck, elementary teacher and Tina Hawley-Grimes, school nurse

PRINCIPAL REPORTS-Secondary Principal, Ryan Devereux and Elementary Principal, Heather Coover gave their respective reports to the board on the following topics:

SUPERINTENDENT’S REPORT

Superintendent Straight gave his report to the board

COMMUNICATIONS

There were no communications

OLD BUSINESS

1. Action/Discussion on PPEL/SAVE Projects-Discussion took place regarding the current projects that have been completed to date and project priorities for future dates. Fund balances were reviewed. No action was taken on this item.

BUSINESS ITEMS

1. Approval of the Employment of Personnel-There was motion by Reineke, second by Jacobi to approve Scott Nilles as the assistant boys’ track coach. All voted, “aye.” Motion carried.

2. Public Hearing on FCS and Art Room Projects and Improvements- A public hearing was held regarding the proposed FCS and Art Room improvement projects at the secondary school. There were no comments or questions from the audience.

3. Action/Discussion on Bids for the FCS and Art Room Remodel-There was motion by Beck, second by Johnson to approve the bid per the architect’s recommendation letter from Garling Construction for the FCS and Art Room remodel project in the amount of $582,345 (base bid only-no alternates). All voted “aye.” Motion carried.

4. Action/Discussion on Proposal from City to Acquire Land West of Longfellow-Discussion took place regarding the possible opportunity for the school to acquire the land parcel directly west of the Longfellow building that has been considered abandoned vehicles by the City because of the existing trailer homes on the property. Superintendent Straight stated the district would be interested in pursuing acquiring this space possibly for additional parking. No action was taken on this item.

5. Public Hearing on 2021-2022 Belle Plaine School Calendar-A public hearing was held for the 2021-2022 Belle Plaine School District Calendar. There were no questions or comments from the audience.

6. Action/Discussion on 2021-2022 School Calendar-There was motion by Johnson, second by Jacobi to approve the 2021-2022 school calendar. All voted, “aye.” Motion carried.

7. Public Hearing on Proposed Issuance of $2,450,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds and Redemption of General Obligation Refunding Bonds Series 16, Approving an Escrow Account and Confirming Tax for Fiscal Years 2021-2022-A public hearing was held on the proposed issuance of $2,450,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds and Redemption of General Obligation Refunding Bonds Series 16, Approving and Escrow Account and Confirming Tax for Fiscal Years 2021-2022. There were no comments or questions from the audience.

8. Action/Discussion on Resolution Supporting Proposed Issuance of Approximately $2,450,000 School Infrastructure Sales, Services and Use Tax Revenue Refnding Bonds- There was motion by Jacobi, second by Johnson to introduce the following resolution supporting the proposed issuance of approximately $2,450,000 school infrastructure sales, services and use tax revenue refunding bonds. On roll call vote: Jacobi, “aye;” Reineke, “aye;” Coffman, “aye;” Johnson, “aye;” Beck, “aye.” The President declared the Resolution adopted as follows:

RESOLUTION SUPPORTING THE PROPOSED ISSUANCE OF APPROXIMATELY $2,450,000 SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE REFUNDING bondS

WHEREAS, the School District receives revenue from the State of Iowa Secure an Advanced Vision for Education Fund (“SAVE Revenue”) pursuant to Iowa Code Section 423F.2; and

WHEREAS, pursuant to Iowa Code Chapter 423F and an election duly held in accordance therewith on December 9, 2008 approving a revenue purpose statement (the “Revenue Purpose Statement”), the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes; and

WHEREAS, the Board of Directors is in need of funds for the following school infrastructure project(s): to currently refund the November 5, 2015 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, including costs of issuance and a debt service reserve fund if required by the purchaser; and

WHEREAS, the Board of Directors has deemed it necessary and advisable that the District issue School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, in the approximate amount of $2,450,000 for the purpose of providing funds to currently refund the November 5, 2015 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, including costs of issuance and a debt service reserve fund if required by the purchaser. Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District’s Revenue Purpose Statement; and

WHEREAS, the Board of Directors has complied with the provisions of Iowa Code Section 423F.4 by providing notice and holding a public hearing on the proposal to issue such Bonds:

NOW, THEREFORE, it is resolved:

  1. The Board of Directors supports the proposal to issue approximately $2,450,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, for the purpose of providing funds to currently refund the November 5, 2015 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, including costs of issuance and a debt service reserve fund if required by the purchaser. Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District’s Revenue Purpose Statement.
  2. Eligible electors of the school district have the right to file with the Board Secretary a petition pursuant to Iowa Code Section 423F.4(2)(b), on or before close of business on April 26, 2021, for an election on the proposed bond issuance. The petition must be signed by eligible electors equal in number to not less than one hundred or thirty percent of those voting at the last preceding election of school officials under Iowa Code Section 277.1, whichever is greater.
  3. In the event a petition containing the required number of valid signatures is filed with the Secretary of the Board on or before close of business on April 26, 2021, the President shall call a meeting of the Board to consider withdrawing the proposed Bond issuance, or directing that the question of the proposed Bond issuance be submitted to the qualified electors of the School District.

If the Board determines to submit the question to the electors, the proposition to be submitted shall be as follows:

Shall the Board of Directors of the Belle Plaine Community School District in the Counties of Iowa, Benton, Tama, and Poweshiek, State of Iowa, be authorized to issue approximately $2,450,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, in the approximate amount of $2,450,000 for the purpose of providing funds to currently refund the November 5, 2015 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds, including costs of issuance and a debt service reserve fund if required by the purchaser; with any bond proceeds remaining after completion of this project used for other school infrastructure projects as authorized by the School District’s Revenue Purpose Statement?

PASSED AND APPROVED this 12th day of April, 2021.

9. Action/Discussion on Resolution Authorizing Redemption of General Obligation Refunding Bonds, Series 2016, Dated May 5, 2016, Approving an Escrow Agent Agreement, and Confirming the Levy of a Tax for Fiscal Year 2021 for the Redemption of General Obligation School Refunding Bonds, Series 2016, Dated May 5, 2016-

There was motion by Reineke, second by Beck to introduce the resolution authorizing the redemeption of general obligation school refunding bonds, series 2016, dated May 5, 2016, approving an escrow agent agreement, and confirming the levy of a tax for fiscal year 2021 for the redemption of general obligation school refunding bonds, series 2016, dated May 5, 2016. On roll call vote: Johnson, “aye;” Reineke, “aye;” Beck, “aye;” Jacobi, “aye;” Coffman, “aye.” The president declard the resolution adopted as follows:

RESOLUTION AUTHORIZING THE REDEMPTION OF GENERAL OBLIGATION SCHOOL REFUNDING BONDS, SERIES 2016, DATED MAY

5, 2016, APPROVING AN ESCROW AGENT AGREEMENT, AND

CONFIRMING THE LEVY OF A TAX FOR FISCAL YEAR 2021 FOR THE

REDEMPTION OF GENERAL OBLIGATION SCHOOL REFUNDING

BONDS, SERIES 2016, DATED MAY 5, 20169

WHEREAS, the Belle Plaine Community School District (the “District”) issued

$2,690,000 General Obligation School Bonds, Series 2016, dated May 1, 2016 (the “Series 2016Bonds”), $2,455,000 of which are currently outstanding, and of which $150,000 are now being called for redemption on May 1, 2022, which are described in Schedule A attached to this Resolution (the “Redeemed Bonds”); and

WHEREAS, in developing and authorizing its budget for the Fiscal Year ending June 30,

2021, the District approved and included in the budget for that Fiscal Year a levy which is sufficient to call and redeem the Redeemed Bonds on May 1, 2022; and

WHEREAS, the Series 2016 Bonds which mature after May 1, 2022 may be called in

whole or in part on any date beginning on May 1, 2022, from any funds regardless of source, in any order of maturity and within annual maturity by lot by giving 30 days’ written notice of redemption to the registered owner of the Bonds, the terms of redemption to be par plus accrued interest to the date of call, such notice to be deemed completed upon transmission to the owner of record of the Bond at the address shown on the books of the Registrar; and

WHEREAS, selection by lot will be necessary to select bonds to be called among the

bonds which mature May 1, 2029; and

WHEREAS, it is in the best interest of the District to call and redeem the Redeemed

Bonds.

NOW, THEREFORE, be it resolved:

Section 1. That the Redeemed Bonds are hereby redeemed as of May 1, 2022.

Section 2. UMB Bank, N.A., West Des Moines, Iowa (formerly known as Bankers Trust

Company, Des Moines, Iowa), in its capacity as Registrar, Paying Agent and Transfer Agent, is hereby authorized and directed to cause notice of such redemption to be given not less than thirty (30) days prior to the date of redemption by written notice to the registered owner of the Redeemed Bonds in substantially the form set forth in Schedule B attached to this Resolution. Piper Sandler & Co., as Dissemination Agent for the District, is hereby authorized and directed to provide electronic notice of such redemption to the Municipal Securities Rulemaking Board at http://emma.msrb.org/. On or before May 1, 2021, the Treasurer shall deposit with the Escrow Agent $150,000 to call and redeem the Redeemed Bonds described in Schedule A attached to this Resolution, such call and redemption to be effective May 1, 2022 pursuant to the terms of

the Series 2016 Bonds. All liability for interest on the Redeemed Bonds shall cease, terminate, and be completely discharged as of May 1, 2022 as provided in Section 6(b) of the Resolution Authorizing the Issuance of the Series 2016 Bonds.

Section 3. The District confirms the levy upon all the taxable property of the District for

the fiscal year ending June 30, 2021, of $150,000 which when collected shall be deposited pursuant to the Escrow Agent Agreement. The Paying Agent is authorized and directed to call and redeem the Redeemed Bonds on May 1, 2022. Any balance remaining on May 1, 2022 in excess of the amount required to redeem the Redeemed Bonds shall be deposited into the School Bond Fund 2016 for payment of principal and interest on the Series 2016 Bonds. Section 4. The Escrow Agent Agreement is hereby authorized and approved, and the President and Secretary are authorized and directed to execute the Escrow Agent Agreement.

Upon deposit on or before May 1, 2021 of $150,000 with the Escrow Agent, the Escrow Agent is

authorized and directed to invest such funds, at the written direction of the District, in Treasury Securities of the State and Local Government Series (SLGS) or direct U.S. Treasury obligations, at a yield not to exceed the yield on the Bonds and to mature on or before May 1, 2022. Absent such written investment direction from the District, the Escrow Agent shall hold such funds uninvested. The District must comply with the rebate requirements of the Resolution authorizing

the issuance of the Series 2016 Bonds.

PASSED AND APPROVED this 12th day of April, 2021.

10. Action/Discussion on Resolution Authorizing the Redemption of General Obligation School Refunding Bonds, Series 2016, Dated May 5, 2016 and Levying a Tax for Fiscal Year 2022 for the Redemption of General Obligation School Refunding Bonds, Series 2016, Dated May 5, 2016-There was motion by Reineke, second by Jacobi to approve the resolution authorizing the redemption of general obligation school refunding bonds, series 2016, dated May 5, 2016, and levying a tax for fiscal year 2022 for the redemption of general obligation school refunding bonds, series 2016, dated May 5, 2016. On roll call vote: Johnson, “aye;” Reineke, “aye;” Beck, “aye;” Jacobi, “aye;” Coffman, “aye.” The president declared the resolution adopted as follows:

Resolution Authorizing the Redemption of General Obligation School REFUNDING bondS, SERIES 2016, Dated May 5, 2016, and Levying a Tax for fiscal year 2022 for the Redemption of General Obligation School REFUNDING bondS, SERIES 2016, Dated May 5, 2016

WHEREAS, the Belle Plaine Community School District (the “District”) issued $2,690,000 General Obligation School Bonds, Series 2016, dated May 5, 2016 (the “Series 2016 Bonds”), $2,455,000 of which are currently outstanding; of which $150,000 has been called for redemption on May 1, 2022 pursuant to a Resolution adopted April 12, 2021, and of which $175,000 are now being called for redemption on May 1, 2022, which are described in Schedule A attached to this Resolution (the “Redeemed Bonds”); and

WHEREAS, at this time, it is in the best interest of the District to levy a tax for the Fiscal Year ending June 30, 2022, which is sufficient to call and redeem the Redeemed Bonds on May 1, 2022; and

WHEREAS, the Series 2016 Bonds which mature after May 1, 2022 may be called in whole or in part on any date beginning on May 1, 2022, from any funds regardless of source, in any order of maturity and within annual maturity by lot by giving 30 days’ written notice of redemption to the registered owner of the Bonds, the terms of redemption to be par plus accrued interest to the date of call, such notice to be deemed completed upon transmission to the owner of record of the Bond at the address shown on the books of the Registrar; and

WHEREAS, selection by lot will be necessary to select bonds to be called among the bonds which mature May 1, 2028 and May 1, 2029; and

WHEREAS, it is in the best interest of the District to call and redeem the Redeemed Bonds.

NOW, THEREFORE, be it resolved:

Section 1. That the Redeemed Bonds are hereby redeemed as of May 1, 2022.

Section 2. UMB Bank, N.A., West Des Moines, Iowa (formerly known as Bankers Trust Company, Des Moines, Iowa), in its capacity as Registrar, Paying Agent and Transfer Action/not less than thirty (30) days prior to the date of redemption by written notice to the registered owner of the Redeemed Bonds in substantially the form set forth in Schedule B attached to this Resolution. Piper Sandler & Co., as Dissemination Agent for the District, is hereby authorized and directed to provide electronic notice of such redemption to the Municipal Securities Rulemaking Board at http://emma.msrb.org/. On or before May 1, 2022, the Treasurer shall deposit with the Paying Agent $175,000 to call and redeem the Redeemed Bonds described in Schedule A attached to this Resolution, such call and redemption to be effective May 1, 2022 pursuant to the terms of the Series 2016 Bonds. All liability for interest on the Redeemed Bonds shall cease, terminate, and be completely discharged as of May 1, 2022 as provided in Section 6(b) of the Resolution Authorizing the Issuance of the Series 2016 Bonds.

Section 3. There is levied upon all the taxable property of the District for the fiscal year ending June 30, 2022, $175,000 which when collected shall be deposited with the Paying Agent. The Paying Agent is authorized and directed to call and redeem the Redeemed Bonds on May 1, 2022.

PASSED AND APPROVED this 12th day of April, 2021.11. Action/Discussion on Teamster Raise for 2021-2022-There was motion by Beck, second by Johnson to approve the superintendent’s recommendation for the Teamster’s group raise of 2.96% and an additional one-time payment of $600 for 2021-2022. All voted, “aye.” Motion carried.

12. Action/Discussion on Approving Teamster Contracts for 2021-2022-There was motion by Reineke, second by Jacobi to approve Teamster Contracts for 2021-2022. All voted, “aye.” Motion carried.

13. Action/Discussion on Bids to Remove Asbestos from FCS and Art Rooms and Conduct Testing-There was motion by Beck, second by Reineke to approve a bid from Advanced Environmental for asbestos removal as well as testing for the FCS and Art Rooms in the amount of $10,660. All voted, “aye.” Motion carried.

14. Action/Discussion on Approving Seniors for Graduation-There was motion by Johnson, second by Reineke to approve the list of seniors for graduation. Seniors must complete all graduation requirements in order to graduate. All voted, “aye.” Motion carried.

15. Action/Discussion on Moving May Board Meeting-There was motion by Johnson, second by Reineke to move the May board meeting to Monday, May 3, 2021 at 6:30 p.m. All voted, “aye.” Motion carried.

16. Closed Session: Superintendent Evaluation- There was motion by Beck, second by Johnson to go into closed for the purposes of superintendent evaluation-Iowa Code Section 21.5(1)(i), per the request of Superintendent Straight. All voted, “aye.” Motion carried. The board came out of closed session at 9:40 p.m.

There was motion by Beck, second by Reineke to adjourn the meeting at 9:43 p.m. All voted, “aye.” Motion carried.

Val Coffman, Board President

Stacey Kolars, Board Secretary

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