Atkins June Council Meeting Minutes

City of Atkins Iowa
City Council Training Workshop
Council Chambers at 480 3rd Ave., Atkins, IA
June 14, 2021
Mayor Visser called the meeting to order at 5:35 p.m. Present were Spading, Svejda, Robison, DeMeulenaere, and Rinderknecht. Also, present were Holly Corkery and Patrick O’Connell with Lynch Dallas, P.C., Groskurth – Interim City Clerk.
Corkery and O’Connell presented council training session. Topics included a Basic Overview of the Law of Local Government, Council Best Practices, Open Meeting and Open Records.
Svejda moved to adjourn. Robison seconded. Ayes: Spading, DeMeulenaere, Robison, Svejda, and Rinderknecht. Motion carried.
Meeting adjourned at 9:15 p.m
City Clerk Kelly Groskurth
Mayor Bruce Visser

City of Atkins Iowa
City Council Minutes Council Workshop
Council Chambers located at 480 3rd Ave.
June 21, 2021 Workshop Minutes
Mayor Visser called the meeting to order at 6:00 p.m. Present were Robison, Spading, Svejda,
Rinderknecht, and DeMeulenaere- online. Various members of the public were also present, and City
Attorney Ryan Tang joined meeting at 6:30 p.m.
Council held work session to discuss staffing. General discussion regarding the expectations and roles of each position to be hired: City Administrator, City Clerk, and Deputy Clerk. Discussion was held
regarding hiring order.
Spading moved to adjourn. Svejda seconded. Adjournment time was 7:00 p.m.

City of Atkins Iowa
City Council Minutes Regular Council Meeting
Council Chambers located at 480 3rd Ave.
June 21, 2021,
Mayor Visser called the meeting to order at 7:19 p.m. Present were Robison, Spading, Svejda,
Rinderknecht, and DeMeulenaere- online. Groskurth and City Attorney Tang – online, and various
members of the public were also present.
Robison moved to approve the agenda with amendment to move item 20 “public input for items not on
the agenda” to be after item 2. DeMeulenaere seconded. Ayes: Robison, Spading, Rinderknecht, and
DeMeulenaere. Nays: Svejda. Motion carried.
Public Input for items not on the Agenda: Sammy Peterson presented information regarding the Industrial Solar project in Benton County. Citizen advised City of a Nuisance Abatement property. Mayor
explained to request an item be placed on the agenda to contact City Hall (email, call, write a letter). The timing of when item is placed on the agenda will depend on how immediate the need is.
Svejda reminded public Golf Cart Drivers must be Licensed!
Robison moved to approve consent agenda. Spading seconded. Ayes: Spading, Rinderknecht,
DeMeulenaere, Svejda, and Robison. Motion carried. The Consent agenda was approval of the June 7,
2021, Minutes, and list of bills. Bills were as follows:
ACCESS SYSTEMS network support 559.38
ACME TOOLS equipment replacement 4,919.75
ALLIANT ENERGY park/trailers 576.57
ATKINS AUTO REPAIR mower repairs 94.02
BOUND TREE Medical, LLC medical supplies 281.60
BROAD REACH Books 45.98
Cardmember Service Books 1,620.91
CHEM-SULT, INC. chemicals 15,537.00
COLONY HEATING & AIR
COND repair city hall vents 250.00
D & S SHEET METAL Water plant dampers 8,643.00
D P PROPERTIES &/OR cleaning 958.89
DELTA DENTAL dental ins 205.16
DUBALL, PAMELA office assistance 461.25
ECICOG FEMA ADMIN Fire statin 2,212.50
EFTPS FED/FICA TAX 3,793.28
GARLING CONSTRUCTION
INC Storm repairs 65,912.49
GAZETTE COMMUNICATIONS, Inc. publications 29.86
HI – VIZ SAFETY road signs materials 1,526.50
INFINITY ROOFING refund bld permits o/s city limits 35.00
ION ENVIRONMENTAL
SOLUTIO labs 2,027.00
IOWA LEAGUE OF CITIES dues 1,192.00
JOHN DEERE FINANCIAL road supplies 96.43
LINN COOP park supplies 409.65
LYNCH DALLAS, P.C. legal 280.50
MENARD’S supplies 151.77
MIDAMERICAN ENERGY utilities 205.30
PENWORTHY COMPANY Books 106.76
PFIFFNER, DEAN reimb canceled rental 55.00
POSTMASTER – USPS 3 rolls of stamps 165.00
UMB BANK NA admin fees bond 250.00
UMB BANK NA admin fees bond 250.00
USA BLUEBOOK lab equip / supplies 5,333.66
Accounts Payable Total 118,186.21
Payroll Checks 10,975.26
REPORT TOTAL 129,161.47
GENERAL 19,752.76
ROAD USE TAX 5,670.49
DEBT SERVICE 500.00
FEMA 68,124.99
WATER 32,657.48
SEWER 2,455.75
TOTAL FUNDS 129,161.47
Mayor Visser read the following statement of record:
Mayor Bruce Visser
June 21, 2021
For the City Council meeting of June 21, 2021
This statement is to provide correction to information that was shared through a social media
private group in regard to Park and Recreation Boards. The information that was shared did not
originate from the City of Atkins, but the information needs to be corrected. The information
and corrections are outlined as follows:
1) The information stated the attorneys present at the City Council work session of June 14,
2021, supported the creation of a Park and Recreation Board. The attorneys present at the
meeting, do not have an opinion for or against a Park and Recreation Board and that
subject was not the purpose of the meeting.
2) The information stated the City Administrator position would make it impossible to have
a Park and Recreation Board. This information is incorrect regarding the process for
implementing Boards since boards are defined in the City Ordinances. Also, the city has a
budgeted item to create a park plan that will include many aspects of park land and park
facilities improvements within the City of Atkins. To be funded and built out, the park
plan will be accomplished by the City Staff and the City Council. The Mayor and City
Administrator position would be key positions to see this plan implemented.
Library Director Cathy Becker announced she will be retiring at the end of the year. Library board is
discussing hiring.
Benton County Sheriff’s Office Contract Update. To date the City has not received new contract.
Spading gave an update regarding added hours discussed during board of supervisors meeting.
Svejda moved to approve Resolution 870 to approve street closings and leasing of City Property to Atkins
Community Club. Robison seconded. Ayes: Rinderknecht, DeMeulenaere, Svejda, Robison, and
Spading. Motion carried.
Spading moved to approve Resolution No. 871 a resolution to approve a Fireworks Display Permit to be
issued to the Atkins community Club. Robison Seconded. Ayes: DeMeulenaere, Svejda, Robison,
Spading, and Rinderknecht. Motion Carried.
Robison moved to approve Ordinance No. 223 and finally adopt after legal publication by law,
Ordinance No. 223 an Ordinance Adding a New Section City Administrator. Spading seconded.
Robison moved to amend Ordinance No. 223 to Remove section 23.03 Definitions. The City
Administrator is the City Clerk and performs all functions required of the position of City Clerk.
DeMeulenaere seconded amendment of Ordinance No. 223. Ayes: DeMeulenaere and Robison.
Nays: Svejda, Spading, and Rinderknecht. Motion to amend fails.
Ayes: Rinderknecht, Spading, and Svejda. Nays: Robison and DeMeulenaere. Motion to finally adopt
Ordinance No. 223 carries.
Robison moved to post position of Deputy City Clerk. DeMeulenaere seconded. Ayes: DeMeulenaere
and Robison. Nays: Spading, Rinderknecht, and Svejda. Motion fails.
Item to post position of City Clerk dies due to lack of motion.
Spading moved to post position of City Administrator. Svejda seconded. Ayes: Rinderknecht, Svejda,
and Spading. Nays: Robison and DeMeulenaere. Motion carried.
Svejda moved to engage consultant to hire key City positions. Rinderknecht seconded. Ayes: Svejda,
Spading, Rinderknecht, DeMeulenaere, and Robison. Motion carried.
Svejda moved to approve Resolution No. 872 approving Policy No 2021-06-01 an administrative policy
regarding collection procedures. Discussion: Robison stated for the record the city has been very
gracious through Covid. Robison, DeMeulenaere, Rinderknecht, Spading, and Svejda. Motion Carried.
Spading moved to approve Resolution approving Policy No. 2021-06-02 an administrative policy
regarding bad debt. Svejda seconded. Ayes: Rinderknecht, Spading, Svejda, DeMeulenaere, and
Robison. Motion Carried.
Resolution No. 874 a resolution to approve pay request no. 7 to Garling Construction in the amount of
$65,912.49 for storm damage repairs. Robison seconded. Ayes: Spading, Svejda, DeMeulenaere,
Robison, and Rinderknecht. Motion carried.
Resolution No. 875 a resolution setting date for the public hearing on the 2011 Addendum Urban
Renewal Area and Tax Increment Financing District Amendment to by July 19, 2021, at 7:00 p.m.
Spading seconded. Ayes: Svejda, DeMeulenaere, Robison, Rinderknecht, and Spading. Motion carried.
Spading moved to approve Resolution No. 876 a resolution extending Interim City Clerk Employment
Agreement for 90 days. Robison seconded. Ayes: DeMeulenaere, Robison, Rinderknecht, Spading, and
Svejda. Motion carried.
Parks and Recreation Discussion. Mayor requested Council input. Discussion regarding a Parks and
Recreations Board was held. Per Attorney Iowa Code 392 governs. Formerly organizing under City
would require legal and fiduciary requirements a volunteer group is not bound by. Becoming a formal
board of the city does not bring anything to them other than burden. Money, Liabilities, Records, Budget, Government oversight, etc… Citizens gave council proposal informing what they want to see with a Parks and Recreation Board. Mayor and Council informed citizens the city provides the infrastructure, groups are welcomed and encouraged to use the parks. If a group wants to start an adult slow pitch program, they are welcome to do so. If a group wants to hold a corn toss tournament, they are welcome to use City facilities. Discussion regarding Atkins Community Club, AIM, and current youth baseball and softball group. Discussed City of Robin’s Volunteer group. City provides infrastructure and community groups are welcome to use facilities. Mayor and Council encouraged group to work with Atkins Community Club and AIM and encouraged the use of facilities for the use of tournaments, etc… listed in proposal.
Public Works Department: Water sampling is ongoing. 2021 Street Maintenance Plan of Chip Sealing
and lane marking began today.
Svejda moved to set the next regular Council Meeting to be held Tuesday, July 6, 2021, at 7:00 p.m. at
City Hall Council Room, due to Independence Day. Robison seconded. All ayes, motion carried.
Svejda moved to adjourn. Robison seconded. All ayes, motion carried.
Adjournment at 9:38 p.m.

City Clerk Kelly Groskurth
Mayor Bruce Visser

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