Benton School board had meeting October 20

BENTON COMMUNITY SCHOOL DISTRICT 

IN THE COUNTIES OF TAMA, BENTON, AND IOWA, STATE OF IOWA 

BENTON REGULAR BOARD MEETING/ANNUAL MEETING, 

WEDNESDAY, OCTOBER 20, 2021, 6:00 PM 

DISTRICT OFFICE BOARD ROOM 

1. Call to Order Regular Meeting: 6:05 P.M: 

Present: Meeting was called to order by President Becker, Directors Ludeking, Nolte, Thompson, Upah and Werning in attendance. Not in attendance: Director Stepanek. 

A Quorum was declared present. 

Also Present: Administration: Dr. Pamela Ewell, Dr. James Bieschke, Rob Arnold, Phil Eastman, Ryan Junge, Anna Upah, and Jason West. Also attending were Tim Lyons, Senator Driscoll, Representatives Gerhold, Cynthia Phillips, Matt Gillespie from Piper Sandler, and Tyler Maschino (via Zoom). 

2. Action Item #35 – Delegations, Communications, Considerations of Additional Items for the Agenda 

Added to Agenda – to Appoint a Director as Benton County Conference Board Representative. 

Motion by Nolte, second by Ludeking to approve additional agenda item. 

Theresa Thompson appointed as Benton County Conference Board Representative. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

3. Legislators – Rep. Driscoll, Rep. Gerhold 

Discussion was held on the upcoming legislative session, as well as State Supplemental Aid, Pre-school, General Obligation Bonds, voting times, and transportation equity. 

4. Matt Gillespie – Piper Sandler 

Matt Gillespie provided an update on the school district’s finances and funding options if a capital improvement project were to be decided in the future. 

5. Open Form 

No Comments 

6. Action Item #36 – Approval of Agenda 

Motion by Thompson, second by Upah to approve agenda. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

7. Action Item #37 – Certified Enrollment 

Certified count is up by 9.77 students. 

Motion by Nolte, second by Werning to approve the Fall 2021 Certified enrollment of 1510.70 resident students. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

8. Action Item #37 – Transportation Report 

The report indicates the following: 

 300,000 school bus miles during the 2020-2021 year 

 Our vans and cars drove 41,630 miles. 

 Misc. route miles – 7,777, 

 Miles driven to transport students in special education – 45,453, 

 Activity and educational trips – 23,873 miles. 

 Total operating costs for transporting students for 2020-2021 – $983,103.93 or $788/pupil transported. 

Including all operating costs, Benton (Reported by the State) average cost/pupil transported = $589.23. 

We are the 16th highest in the state for route miles at 267,999. 

Motion by Thompson, second by Ludeking to approve the 2020-2021 Transportation Report. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

9. ADMINISTRATION 

a. Administration Report 

No Action Taken 

10. Facilities Advisor Study Committee Report & OPN Final Facilities Master Plan Executive Summary 

Dr. Ewell & Dr. Bieschke provided a verbal update and assisted with the discussion about the FSAC report and recommendations as well as the Master Facilities Plan from OPN. Board discussion and determination for holding work sessions during the next few months. 

FSAC Report and Recommendations 

OPN Master Facilities Plan 

Deferred Maintenance and Break/Fix costs annually: 

The annual expense report was put together by Dr. Ewell and Dr. Bieschke with help from the office assistants for the purpose of showing current and past (and predicted) data in regard to break/fix, deferred maintenance, purchase of buses, and ongoing technology needs. 

Annual expenses (showing historical and projected) for break/fix and deferred maintenance using PPEL (Fund 36) and SAVE (Fund 33) as well as General Fund (Fund 10) when necessary. 

LINK

No action taken on this agenda item. 

11. Action Item #38 – Facilities Update 

Tyler Maschino spoke about the High School camera systems and what it would mean to replace and update the parking lot and building cameras. Board discussion ensued. The Board directed the Superintendent to seek competitive quotes. 

Motion by Ludeking, second by Nolte to approve the Superintendent seeking competitive estimates to possibly replace the camera system in the Middle School/High School and High School parking lot. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

12. Action Item #39 – EARLY RETIREMENT PLAN 

The Early Retirement Plan was discussed and reviewed. 

Motion by Nolte, second by Upah to approve the Early Retirement Plan for eligible employees for the fiscal year ending 2021-2022 @ 35% for 20 years of service. 

MOTION CARRIED 

DIRECTORS BECKER, NOLTE, THOMPSON, UPAH AND WERNING VOTING AYE 

DIRECTOR LUDEKING VOTING NAY 

13. Action Item #40 – Bus Specifications 

Dr. Ewell requested Mr. Lyons to provide a report and update about our bus fleet. Discussion ensued to review specifications for future purchasing. During future board meetings, an RFP will be approved to seek bids for purchasing school buses. 

Specifications – HERE 

Motion by Thompson, second by Ludeking to approve the specifications for the purchase of new buses. The exact number of buses to be determined and available by a vendor who secures the bid. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

14. Calendar Survey 

Discussion as to whether a survey was needed before beginning the development of the 22-23 school year calendar. Continued discussion about professional development, scheduling, and early dismissals. Discussion about gathering input from the SIAC committee during their Nov. meeting and bringing this information back to the Board. 

No action taken. 

15. Action Item #41 – November Board Meeting Date 

Motion by Werning, second by Nolte to approve the November Board Meeting date change from November 10 to November 22. The change is made due to the Benton County Auditor, Hayley Rippel, recommending we not schedule a meeting prior to November 17, which is the approximate date it will take to finish the election canvass. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

BENTON COMMUNITY SCHOOL DISTRICT – REGULAR BOARD MEETING 

Page 4 – October 20, 2021 

16. Action Item #42 – Business Services 

Motion by Thompson, second by Nolte to approve the business services and Notice of Election for the Revenue Purpose Statement as presented. 

a. WARRANTS 

WARRANTS 

 SUMMARY OF PAID WARRANTS 

b. FINANCIAL REPORTS 

 GENERAL FUND REPORT 

 ALL FUNDS REPORT 

c. Revenue Purpose Statement (previously approved) update – ballot for Nov. 2 election 

 RPS INFORMATION – Posted to our website, Facebook, and Dr. Bieschke published it in the newspaper as per Iowa Code Requirements. 

Website – click HERE 

Newspaper – click HERE 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

17. Action Item #43 – Consent Agenda 

A. HIRES 

a. MOU – Robotics Assistant – Kyle Kolsrud 

b. Kent Meyer, Utility Maintenance Position 

c. Kayla Wink, Sub. Associate, Atkins/Keystone 

d. Dawn Wauters, Sub. Associate, Keystone 

B. Resignations 

a. Kent Meyer – Resigning Maintenance position for new Utility Maintenance position. 

C. MEETING MINUTES 

a. September Meeting Minutes – 9/15/21 

b. Special Board Meeting Minutes – 10/4/21 (Revisions forthcoming) 

D. VOLUNTEERS 

a. Owen Johnson, Robotics 

E. CONTRACTS 

a. FS CONTRACT 

F. FUNDRAISER LIST 

Motion by Upah, second by Werning to approve the Consent Agenda as presented. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

18. Policy Review 

Policy Review tabled until next meeting 

19. Superintendent Report 

Superintendent Report tabled until next meeting. 

20. Adjournment 

Motion by Nolte, second by Upah to adjourn meeting at 10:27 p.m. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

Meeting adjourned at 10:27 p.m. 

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