Belle Plaine, Iowa

June 8, 2022

A regular meeting of the Belle Plaine Community School District Board of Education was held on Wednesday, June 8, 2022 at 6:30 p.m. in the board room at Longfellow Elementary, Belle Plaine. 

Members Present: Val Coffman, Ben Reineke, Rima Johnson; Stephen Beck, Alicia Jacobi

Members Absent: None

Administration Present: Chad Straight, Heather Coover, Ryan Devereux

Board Secretary Present: Stacey Kolars  

Visitors Present: Interested Patrons

Press Representative: None

The meeting was called to order by President Coffman at 6:30 p.m.

AGENDA

Motion Johnson, second Reineke to approve the agenda with the addendum item as Business Item #8; Action/Discussion on Resolution to Transfer Funds from General Fund to Activity Fund.  All voted, “aye.”  Motion carried.

DELEGATIONS

There were no delegations.

CONSENT AGENDA

The consent agenda items were considered.  There was motion by Reineke, second by Jacobi to approve the consent agenda items.  All voted, “aye.” Motion carried.  The consent agenda items that were approved are listed below:

1. Approval of the minutes of the May 11, 2022 meeting.
2. Approval of bills, payroll, financial statements.
3. Personnel/Business Items:
4.  Acceptance of the resignations: David Hanus, Custodian; Julie Mantz, HS Student Council Sponsor.

PRINCIPAL REPORTS-Secondary Principal, Ryan Devereux and Elementary Principal, Heather Coover gave their respective reports to the board.

SUPERINTENDENT’S REPORT

Superintendent Straight gave his report to the board

COMMUNICATIONS

There were no communications.

OLD BUSINESS

1.  Action/Discussion on PPEL/SAVE Projects-Discussion took place regarding the current projects that have been completed to date and project priorities for future dates.  Fund balances were reviewed.  No action was taken on this item.

2.  Action/Discussion on Branding-There were no updates or further action/discussion on the ongoing branding process for the school’s mascot.

BUSINESS ITEMS

1.  Approval of the Employment of Personnel-There was motion by Beck, second by Reineke to approve the employment of the following personnel:  Nicole Russell-Associate and Media Center; Darian House-Associate; 6^th Grade teacher-Jennifer Boelen; 7^th/8^th Grade English Language Arts Teacher-Justin Kluesner. All voted, “aye.” Motion carried.

2.  Action/Discussion on Second Reading of Board Policies 405-408.2-There was motion by Johnson, second by Jacobi to approve the second reading of board policies 405-408.2.  All voted, “aye.” Motion carried.

3. Action/Discussion on Audit Proposal-There was motion by Jacobi, second by Reineke to accept the audit proposal for three years ending in June 30, 2024 from Nolte, Cornman & Johnson, P.C. All voted “aye.” Motion carried.

4.  Action/Discussion FAST Testing Results-The FAST testing results were presented by Principal Coover and reviewed by the board.  No action was taken on this item.

5.  Action/Discussion on TLC Plan and TLC Positions- There was motion by Reineke, second by Jacobi to approve the 2022-2023 TLC Plan and the following positions: TLC Instructional Coaches-Deb Maxwell and Holly Vido;  TLC Lead Mentor-Susan Mattmiller; TLC Mentor Teachers-Angel Brecht, Beth Parrott, Andy Dahlquist; TLC Technology Integrationists-Gina Miller, Clara Kienitz; 7-12 Reading Integrationist-Julie Mantz.  All voted, “aye.” Motion carried.

6.  Action/Discussion on Milk/Bread/Gas Bids for the 2022-2023 School Year- There was motion by Beck, second by Johnson to approve Anderson Erickson for the Milk and Dairy products bid, BIMBO-Earthgrains Co. for the bakery products bid, and Grieder Standard for the gas bid for the 2022-2023 school year.  All voted, “aye.” Motion carried.

7. Action/Discussion on Establishing the Ag Teacher/FFA Sponsor as Authorized Signature Authority for the USDA Crop Certification Process-There was motion by Reinke, second by Johnson to approve Ag Teacher and FFA Sponsor, John Daniels as the school district’s signature authority for USDA crop certification.  All voted, “aye.” Motion carried.  

8.  Action/Discussion on Resolution to Transfer Funds from the General Fund to the Activity Fund-  

RESOLUTION

Director Jacobi introduced and caused to be read the Resolution hereinafter set out and moved its adoption; seconded by Director Johnson.  After due consideration thereof by the Board, the President put the question upon the adoption of said Resolution and, the roll being called, the following Directors voted (on roll call vote):

Aye:  Beck, Reineke, Johnson, Jacobi, Coffman

Nay:  None

Whereupon, the President declared said Resolution duly adopted as follows:

RESOLUTION

WHEREAS, the Iowa Code provides school districts greater flexibility to transfer funds to the student activity fund; 

WHEREAS, the superintendent has determined that due to COVID-19 restrictions during the 2021-2022 school year, some cocurricular and extracurricular activities’ funding may be insufficient to meet the financial needs of those activities;

WHEREAS, the superintendent, has recommended that funds in the amount of $10,000 in the general fund be transferred to the student activity fund to fund cocurricular or extracurricular activities that fail to meet their financial needs as a result of COVID-19 restrictions in the school budget year beginning July 1, 2021.

NOW, THEREFORE, be it resolved by the Board that funds in the amount of $10,000 in the general fund be transferred to the student activity fund to fund co-curricular or extracurricular activities that fail to meet their financial needs as a result of COVID-19 restrictions in the school budget year beginning July 1, 2021.

Passed and approved June 8, 2022.

There was motion by Beck, second Reineke to adjourn the meeting at 7:50 p.m.  All voted, “aye.” Motion carried.

Val Coffman, Board President

Stacey Kolars, Board Secretary