TO: BENTON COMMUNITY BOARD OF EDUCATION
FROM: DR. PAMELA EWELL, SUPERINTENDENT
RE: REGULAR BOARD MEETING
TIME: WEDNESDAY, JULY 20, 2022
6:00 p.m. – Regular Meeting
PLACE: Central Office – Board room
304 1st Street
Van Horne, Iowa 52346
HEARING – SALE OF TWO (2) SCHOOL PASSENGER VANS
No public comment.
Regular Meeting
1. CALL TO ORDER – The Board meeting was called to order at 6:04 p.m.
DIRECTORS IN ATTENDANCE: Directors Phillips, Thompson, Upah, and Werning.
A quorum was declared present.
ALSO PRESENT: Dr. Pamela Ewell, Dr. James Bieschke, Shawn Pfiffner, Rob Arnold, Craig Huegel, Jason West, Phil Eastman and Melisa Venneman.
2. DELEGATIONS, COMMUNICATIONS, CONSIDERATIONS OF ADDITIONAL ITEMS FOR THE AGENDA
- Move Tim Lyons’ School Improvement Report to August Meeting.
- Add legislative priorities.
3. OPEN FORUM
No Comments
4. ACTION ITEM #10 – APPROVAL OF AGENDA
Motion by Werning, second by Upah to approve the meeting agenda.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
5. ADMINISTRATION
a. Administration Report
6. ACTION ITEM #11 – RESOLUTION – SALE OF SCHOOL PROPERTY, SCHOOL VANS
BE IT RESOLVED THAT THE BOARD OF DIRECTORS AUTHORIZE the Superintendent to sell school property using a sealed bid procedure, with property valued at over $5,000 pursuant to the rules outlined in Board policy 803.2
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Advertisement expected to be in newspaper the week of Aug. 29 and Sept. 6 with anticipated sealed bid process beginning Sept. 12 – Sept. 23. Information will be posted on our website at http://www.benton.k12.ia.us
Benton Community School Board – PUBLIC HEARING
Adopted Resolution -July 20, 2022
FOR SALE
2012 1500 Express Passenger Van LT
2012 1500 Express Passenger Van LS
Public Hearing to be held – July 20, 2021, at 6:00 p.m., Benton Community School District Board room – 304 1st Street, Van Horne, Iowa 52314
Description of school property to be sold:
2012 1500 Express passenger van. LT Trim 5.3 V-8 engine, power locks, power windows, 8 passenger seating, front and rear air and heat. Roughly 192,500 miles. VIN 1GNSGCF40C1168808
2012 1500 Express passenger van LS Trim 5.3 V-8 engine, power locks, power windows, 8 passenger seating, front and rear air and heat. Roughly 230,000 miles VIN 1GNSGBF41C1159822
Photos: https://tinyurl.com/ceb95w9x
Sealed bids will be received at the School District Central Administration Office beginning Sept. 12, 2022 at noon until Sept. 23, 2022 at 12:00 noon.
Sealed bids must include: amount you are bidding for the item, all contact information – address, phone number, and verification from an Iowa bank showing proof of funds.
The sale will go to the highest bidder.
Cash only sale SEPT. 28 by 2:00 p.m., Vehicle must be picked up and paid for by Sept. 28 at 2:00
No checks, charges, or cashier’s checks.
Must show evidence of vehicle insurance before removal from school property.
Must remove from school grounds immediately after verified cash sale.
7. SCHOOL IMPROVEMENT REPORT – TABLED
This agenda item will be moved to the August or September due to 3 board members absent.
No action necessary
8. ACTION ITEM #12 – 2022-2023 HANDBOOKS
Annual review and approval of Handbooks.
Motion by Werning, second by Phillips to approve the handbooks as presented.
b. High School Course Handbook
c. Elementary Student Handbook 22-23
d. Elementary Curriculum Manual 22-23
e. Secondary Curriculum Manual 22-23
f. 2022-2023 All Employee Handbook
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
9. ACTION ITEM #13 – 2022-2023 SCHEDULE OF BOARD MEETINGS
A list of all 2022-2023 Board meetings and dates were shared with Board Members with input and suggestions for dates and times including school Improvement reports and presentations.
Motion by Upah, second by Werning to approve the schedule of board meetings.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
10. ACTION ITEM #14 – APPROVAL OF FOREIGN EXCHANGE STUDENT
Motion by Phillips, second by Werning to approve the foreign exchange student who applied through PAX and has been expected to enroll.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
11. ACTION ITEM #15 – ADULT MEAL PRICE 2022-2023
In order to meet the USDA requirements for adult meal prices, adult meal prices must be raised to $4.15 for 2022-2023.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
12. WAMAC CONFERENCE
Mr. Huegel and Dr. Ewell provided an update.
13. FACILITIES MASTER PLAN
No action.
14. ACTION ITEM #16 – POLICY REVIEW
a. Policy 210.6 – Organizational Meeting of the Board
b. Policy 603.3 – Multicultural/Gender Fair Education
c. Policy 603.5 – Community Education
d. Policy 606.4 – Student Field Trips and Excursions
e. Policy 603.4 – Health Education
f. NEW POLICY – 1ST OF 2 READINGS
i. Policy 200.01-R(1) – Organization of the Board of Directors – Organizational Meeting Procedures
Motion by Upah, second by Werning to approve policies as presented.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
15. ACTION ITEM #17 – PARAEDUCATOR TO TEACHER GRANT APPRENTICESHIP
MOTION RECOMMENDATION: Approve the MOU’s for the Para-educator-to-Teacher apprenticeship grant program as presented.
MEMORANDUMS
ii. WILLIAM PENN
iii. IOWA STATE UNIVERSITY (not yet received)
Motion by Phillips, second by Upah to approve the MOU’s for the Para-educator-to-Teacher apprenticeship grant program as presented.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
16. ACTION ITEM #18 – BUSINESS SERVICES:
We are in the process of closing Fiscal Year ‘22. Included in the reports this month are GAAP warrants (bills received after June 30th) that need to be included in FY22 as well as warrants for this month in FY23. These GAAP warrants are often referred to as the “13 month” of bills in order to close FY22. We are still waiting on a few FY22 warrants to be submitted to date.
Fund balances remain in favorable positions with estimates in closing out FY22. As noted in prior meetings, we will keep a very close watch on FY23 with the impact of miscellaneous revenue and cash/authority.
GEER/ESSER funds and their impact to the overall budget continue to be monitored for expenditures that are not one-time expenses.
Certified Annual Report (CAR) has started very late due to software issues. We have completed Stage 1 and 2 errors and are working on State 3 and 4 errors.
a. WARRANTS
e. SUMMARY OF PAID WARRANTS – GAAP
f. SUMMARY OF PAID WARRANTS – FY23
b. FINANCIAL REPORTS
c. FISCAL YEAR 22 END CASH BALANCES
Motion by Phillips, second by Upah to approve the warrants and financial reports as presented.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
17. ACTION ITEM #19 – CONSENT AGENDA
MOTION RECOMMENDATION: Approve the Consent Agenda as presented.
A. HIRES
a. Jordan Myers – Food Service – MS/HS to replace Ashley Huebner
B. MEETING MINUTES –
C. HIRES
a. Pascale Wallace – long-term substitute, MS Science
D. TRANSFERS
a. Judy Boerm – from MS Science to MS Math
E. TEACHING CONTRACT ADJUSTMENTS
a. Dawn Thys – from .4 contract to .6 – Preschool Teacher, Keystone
F. CONTRACTS
b. Kirkwood Memorandum of Understanding
c. New Century FS – Contracted Gallons Agreement
d. Bryan Telgenhoff – Teaching endorsement reimbursement
i. With escalating payback scaled to reimburse the district 1-5 years if wanting to leave the district before 5 yrs. of service.
Motion by Werning, second by Phillips to approve the consent agenda as presented.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
18. SUPERINTENDENT
SUPERINTENDENT REPORT
a. IASB convention – Nov. 16 – 18
i. November 16: Pre-Convention Workshops & Member-Vendor Social
ii. November 17: Annual Convention & Trade Show
iii. Nov. 18: Keynote and Convention
1. November 18: Board Presidents’ Workshop
iv. Legislative Priorities
1. Preliminary Board decisions
a. Superintendent recommendation for Legislative Priorities
i. Teacher Recruitment and Licensure
ii. Supplemental State Aid
iii. Mental Health
iv. Expanding Educational Opportunities
2. Final approval – Aug. 17 Board meeting
19. ACTION ITEM #20 – ADJOURNMENT
Motion by Phillips, second by Upah to adjourn the board meeting
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Meeting adjourned at 7:37 p.m.
Jim Magdefrau 