COUNCIL: Belle Plaine, March 18, 2020

Belle Plaine, Iowa

Belle Plaine City Hall

March 18, 2020

The Belle Plaine City Council met on March 18, 2020, at 6:00 p.m. in the council chambers with Mayor Dave Fish presiding. Present: Mary Pech, Judy Schlesselman, Mitch Malcolm, Garrett Landuyt, and Mark Tegeler. Also present: City Attorney Jennifer Zahradnik, City Administrator Stephen Beck, and City Clerk Jacki McDermott. The Pledge of Allegiance was recited.

Motion by Tegeler, seconded by Malcolm to approve the Consent Agenda with the deletion of Item #17 regarding the Herring Hotel, the Council Minutes of March 4, 2020, and the March 11, 2020 Budget Hearing and bills received. On roll call vote, all voted Aye, motion carried.

Resident Comments: none.

On a motion by Schlesselman with a second from Landuyt the council unanimously approved hiring Northland Securities as our city underwriter.

Ricki Cassill from 701 7th Avenue was present to speak to the Council about two nuisance abatement orders for her property. She is working to get all of the vehicles on hard surfaces and clean up the property. Malcolm made a motion, seconded by Landuyt to allow her thirty days to finish her final cleanup of the property. On roll call vote, all voted Aye; motion carried.

Cassill also complained about the parking violations that occur in the alley behind her house on a daily basis. The Mayor assured her the police will start to patrol it more if & when school re-opens.

Morgan Mitchell from Belle Plaine Community Development Corporation is compiling up to date lists of businesses that are open and closed in town.

Chief Hudson reported that two of his officers are attending the police academy at the Waterloo Police Department now instead of at Hawkeye Community College. He has been ordering personal protective gear for the officers including gloves and masks and stocking the police vehicles.

The Mayor followed up concerning the issue of vacating a portion of 20th street and asked the council for direction on the issue. The Council discussed the issue and then ordered the city attorney to prepare for a hearing over the issue and to prepare the necessary letters that must be sent to property owners in the area.

The Council discussed Ordinance #69: limited parking for 8th Avenue and 12th Street parking spot for prescription customers. The mayor recommends to take the top two places on 8th Avenue South of 12th Street and make one out of it so that it is easy to get in and out of. They will make permanent signs so no one parks in the spot from 8:30 a.m. until 5:00 p.m.

The City Treasurer’s Report and the City Budget Report and the Solar Report were given to the Council for their information. On the Solar Report, the Council questioned why the city shop was higher than previous years. The City Administrator said there is an electric heater now, and maybe there are other reasons. They asked the city administrator to look into this situation.

Landuyt made a motion, seconded by Pech to approve the renewal of a contract with Municipal Management Corporation for leak detection services. On roll call vote, all voted Aye; motion carried.

Pech made a motion, seconded by Tegeler to approve the Plumbers Permits/Licenses for the City of Belle Plaine for the year except for #9 Schrader’s. On roll call vote, all voted Aye; motion carried.

Malcolm made a motion, seconded by Tegeler to approve a credit on the utility bill at 1522 Sunset Drive. On roll call vote, all voted Aye; motion carried.

Schlesselman made a motion, seconded by Pech to set a budget hearing on the FY2020-2021 City Budget for 5:30 p.m. on March 30, 2020 in Council Chambers. On roll call vote, all voted Aye; motion carried.

City Administrator Stephen Beck and Mayor Dave Fish went to Martensdale, Iowa to learn about the Rural Housing 360 program. They looked at different display models for infill including a three-bedroom model and a senior housing on a slab model. The company offers no down payment, low interest loans. They need a site to build and person who is interested. For example, Wilton, Iowa will have 13 homes delivered this year. The company has already built 80 houses. Other options have been looked at including Habitat for Humanity and the prefab housing that the Iowa State Prison is promoting.

The Mayor spoke to the Council about contingency plans for the pandemic in case of a positive test, including cross training to read meters and to learn about clerk duties. A piece of plexiglass has been installed at the window. The City would also like to purchase an ultraviolet light air purifier for city hall. Malcolm made a motion, seconded by Tegeler to approve that purchase. On roll call vote, all voted Aye; motion carried.

City Administrator Stephen Beck informed the Council that he is working on plans to annex the land where the wastewater treatment plant and well fields are because those sites need to be in city limits. He also is looking at other areas to be subject to voluntary annexation.

Correspondence: Reminder of the Budget Hearing on March 30, 2020 at 5:30 p.m.

Old Business: None

Motion by Malcolm to enter into closed session regarding a settlement on the Wastewater Treatment Plant per Iowa Code 21.5 (1) (c): to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation, seconded by Pech, at 7:33 p.m. On roll call vote, Tegeler, Malcolm, Pech, Landuyt and Schlesselman all voted aye. Motion carried. The minutes and the tape recording of the closed session will be available for public examination when the transaction discussed is completed.

Motion by Schlesselman, seconded by Tegeler to come out of closed session at 7:48 p.m. On roll call vote, Malcolm, Pech, Tegeler, Landuyt and Schlesselman all voted aye.

Motion by Malcolm, seconded by Pech to have legal counsel decline the settlement offer and continue to negotiate for the full amount of damages. On roll call vote, all voted Aye, motion carried.

Motion by Tegeler to adjourn the meeting, seconded by Landuyt. On roll call vote, all voted aye. Meeting adjourned at 7:49 p.m.

Dave Fish, Mayor

Attest: Jacki McDermott, City Clerk

Transcribed by the City Clerk subject to Council approval

Claims Approved by the City Council on March 18, 2020
$16,609.94Alliant (all bills)
$225.00Austin Wille (uniform for ILEA)
$135.00American Legion Post #39 (3 flags)
$289.35Belle Plaine Hardware (supplies all depts)
$249.95Clerkbooks (checks)
$120.00Countryside Vet Clinic (boarding strays)
$1,215.00Cronbaugh Excavating (water line repair)
$419.00Ehlen Plumbing & Heating (repairs sewer plant)
$28.50Fresh Scents of Iowa (bathroom deodorizer)
$259.08Gall’s (police clothing)
$1,724.77Grieder’s Standard (fuel all depts)
$112.80Group Services (premiums)
$196.00H&L Repair (vehicle repair)
$8,740.00Hawkeye Community College (academy for two officers)
$183.40Jeff Harnish (training conference)
$99.98John Deere Financial (clothing allowance water dept)
$977.40Keystone Labs (water and sewer testing)
$896.80KMDE (solar electricity)
$1,200.00Municipal Management Corp (water leak detection)
$60.86National Processing Center (credit card fees)
$36.70Office Express (paper)
$14.45Petty Cash (police postage)
$2,925.00Pickering Backhoe Service (fix water main breaks)
$143.76Pitney Bowes (postage meter leasing)
$5.54Quill (supplies)
$297.97Register Media (legals)
$12,138.16Republic Services (garbage, recycling Feb & sewer plant March)
$200.00Rogan Scale (scale calibration)
$1,506.00Rohrer Bros (treated salt)
$1,433.73Schimberg (water parts)
$112.89Storey Kenworthy (office supplies)
$544.89Thomas Company (repair ice machine at community center)
$51.61U.S. Cellular (police cell)
$343.75VGM Forbin (police computer upgrade)
$2,495.89Visa (Call Em All)
$441.00Welter Storage Equipment (files for police remodel)
$1,421.13Wendling Quarries (rock)
$685.99Zip Mart (fuel all dept)

Revenues by Fund
Road Use$31,262.25
Special Revenue (exc Road Use)$13,592.53
Capital Projects$0.00
Debt Service (proceeds of debt)$3,554.42
Water Project 2019$0.00
Sewer Capital Project$0.00
Sewer $42,941.12
Storm Water$4,800.00
Yard Waste$2,286.00
Disbursements by Fund
Prairie Park$0.00
Partners for Beautification$0.00
Road Use$25,677.85
Donovan Spending$0.00
Economic Development$9,000.00
Housing & Urban Development$0.00
Employee Benefits$11,866.63
Emergency Fund$0.00
Police Forfeiture$0.00
Medical Bldg$0.00
Community Center$749.03
Library Improvement$575.70
Capital Projects$1,004.59
Debt Service $0.00
Water Project 2019$0.00
Sewer Project$0.00
Sewer $24,004.85
Storm Water$69.74
Yard Waste$65.23

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