Minutes released from Benton Community Oct. 21 school board meeting

 BENTON COMMUNITY SCHOOL DISTRICT 

IN THE COUNTIES OF TAMA, BENTON, AND IOWA, STATE OF IOWA 

BENTON REGULAR BOARD MEETING, WEDNESDAY, OCTOBER 21, 6:00 PM 

DISTRICT OFFICE BOARD ROOM 

FY’21 Budget Hearing: 6:00 P.M. 

Action Item # 37: FY21 BUDGET AMENDMENT HEARING 

Motion by Ludeking, second by Thompson to approve the FY’21 Budget Amendment as published and presented. 

MOTION CARRIED  ALL MEMBERS PRESENT VOTING AYE 

Regular Meeting 

1. Call to Order: 6:00 P.M: 

Present: Directors Becker, Ludeking, Nolte (absent), Stepanek (arrived 6:23 P.M.), Thompson, Upah, and Werning. A Quorum was declared present. 

Also Present: Anna Upah, Rob Arnold, Ryan Junge (on Zoom), Phil Eastman, Tyler Maschino, Dr. Bieschke, Dr. Ewell, Doug Embray and Tim Lyons. 

2. Delegations, Communications, Considerations of Additional Items for the Agenda 

No additions to the agenda as presented 

3. Open Forum 

No Public Comment 

4. Action Item #38 – Approval of Agenda 

Motion by Thompson, second by Upah to approve agenda as presented. 

MOTION CARRIED  ALL MEMBERS PRESENT VOTING AYE 

5. August 10th Storm Damage Updates – (Not an action item, information only) 

Dr. Ewell and Mr. Embray provided the Board updates on restoration and repair district-wide. Handout provided. No action taken on this item. 

UPDATE 

6. School Improvement Report 

Laurie Donald, Jeff Furler, Kim Fisher, Christy Deutsch, and Anna Upah provided the Board an update on Teacher Leadership efforts district-wide. PowerPoint presentation provided. No action taken on this agenda item. 

7. Action Item #39 – 2020-2021 Calendar Revisions 

Motion by Thompson, second by Stepanek to approve the revised 20-21 calendar to reflect the following: noon dismissals on Wednesdays as scheduled, Jan. 18 and Feb. 15 to be student school days, any other dismissals will be at noon instead of 1:00, end of the semester to be Jan. 22, 2021. Last day of school pending any other changes to be June 4, 2021 

MOTION CARRIED  ALL MEMBERS PRESENT VOTING AYE 

8. Action Item #40: School Bus RFP 

Motion to approve the Request for Proposal for seeking bids for two (2) 77-passenger buses and one (1) 36-passenger lift bus as outlined in specifications. 

36 passenger lift bus 

2 – 77 passenger buses 

MOTION CARRIED  ALL MEMBERS PRESENT VOTING AYE 

9. Administration Report 

Administrative reports provide for Board review. No action taken on this item. 

10. Action Items 41 & 42: Business Services 

WARRANTS 

i. PRELIMINARY WARRANTS 

ii. ADDITIONAL WARRANTS 

iii. SUMMARY OF PAID WARRANTS 

iv. Perfection Property Restoration, Inc. Invoice 

FINANCIAL REPORTS 

v. GENERAL FUND REPORT 

vi. ALL FUNDS REPORT 

vii. Retail Sales October Reference Piper Sander 

Motion by Stepanek, second by Werning to approve warrants as presented. 

MOTION CARRIED  ALL MEMBERS PRESENT VOTING AYE 

Motion by Thompson, second by Upah to approve financial reports as presented. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

11. Action Item 43: Consent Agenda 

1. Personnel – All hires are contingent on an approved background check/fingerprinting and appropriate degree and licensure. 

a. Hires 

i. Whitney Funk-Reyes – Bus Associate – Special Education 

ii. Derrick Samson – Sub Bus Driver 

b. Resignations 

i. Andrea Nolan – Bus Stop Supervisor 

ii. Justin Liddle – Jr. High Track 

c. Contracts 

i. OPN – AIA 

ii. Compass Memorial Healthcare– Athletic Trainer 

2. Meeting Minutes – 

a. Board Meeting Minutes September 2020 

Motion by Stepanek, second by Werning to approve consent agenda as presented. 

MOTION CARRIED  ALL MEMBERS PRESENT VOTING AYE 

11. SUPERINTENDENT 

a. UPDATE & REPORT 

i. Enrollment update 

i. Enrollment update 

1. Enrollment summary 

2. Certified Enrollment Trend 

3. Open Enrollment In and Out Trend 

4. Disaggregated data 

ii. Hybrid Tier I online report 

iii. Facilities Study/Advisory Committee update 

iv. November meeting date – Nov. 11 

1. State representatives – invite to Nov. meeting after election? 

v. COVID-19 – Update 

1. Positive cases in a 2-week period = 9 

2. Positive cases since start of school year = 20 

3. Number of individuals quarantined in a 2-week period = 70 

4. Total quarantined or isolated since start of the school year = 293 

vi. Tier I Hybrid Online Learning with our teachers and curriculum 

1. Number of students on Tier I Hybrid 

a. Report from each bldg. Admin. 

i. MS/HS – 51 

ii. Norway – 11, 8 on quarantine 

iii. Keystone – 10, 10 quarantine 

iv. Atkins – 6, 7 quarantine 

vii. Matt Gillespie from Piper Sanders – in January or February to align with Facilities Study/Advisory Committee 

viii. Facility Committee volunteers and suggested members 

ix. Central Lutheran using VH elementary – mid-December 

x. IASB convention sign up – use handout in your folder, just circle date, all online this year, I will register you 

xi. Early retirement – see handouts 

1. Summary information 

2. Continues as option this year for FY’21 

a. 8 certified staff eligible 

b. 10 non-certified staff eligible 

3. Will review at the November board meeting. Employees have until January 14 to apply, Board action at January Board meeting 

xii. If late start occurs on an already early dismissal Wed. – plans 

b. Board goals – update and progress 

i. GOAL #4 UPDATE: FACILITIES & INFRASTRUCTURE GOAL – UPDATE 

ii. GOAL #5 UPDATE: MARKETING AND CUSTOMER SATISFACTION – UPDATE 

12. Action Item # 44 – Adjournment 

Motion by Stepanek, second by Ludeking to adjourn meeting at 8:25 P.M. 

MOTION CARRIED 

ALL MEMBERS PRESENT VOTING AYE 

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