BC School Board met May 19

BENTON COMMUNITY SCHOOL DISTRICT
IN THE COUNTIES OF TAMA, BENTON, AND IOWA, STATE OF IOWA
BENTON REGULAR BOARD MEETING, WEDNESDAY, MAY 19, 6:00 PM
DISTRICT OFFICE BOARD ROOM

President Becker announcement: The meeting will be held by the Board electronically and in person. To attend the meeting in person, please report to the back of the High School building (south doors near loading dock) where you will be met by an employee and guided to the library/media center. The audio & video board meeting will be shared in the library/media center. Face masks are required, 6’ distancing.

Regular Meeting

Call to Order: 6:00 P.M:

Present: Meeting was called to order by President Becker, Ludeking, Nolte, Stepanek, Thompson, Upah, and Werning. A Quorum was declared present. Also Present: Dr. Ewell, Dr. Bieschke, Doug Embray, Natalie Nesbitt, Vicki Hyland, Susan Bowersox, Jason West, Shawn Pfiffner, Anna Upah, Rob Arnold and Phil Eastman.

Action Item # 105 – Delegations, Communications, Considerations of Additional Items for the Agenda
Dr. Ewell presented two additional items for consideration for the consent agenda. Motion by Thompson, second by Nolte to approve additional resignation for Jill Ary, Associate. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Open Forum – No public comment.

Action Item #106 – Approval of Agenda Motion by Ludeking, second by Upah to approve agenda as presented. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

OPN Update and Presentation – Facilities Study Advisory Committee – Vicki H. And Susan B. provided the Board an update on study committee work for facility study and master plan. PowerPoint presentation provided with handouts. Projecting an August 2021 conclusion to work and deliverable summary of study to the Board. No action taken.

Action Item #107 – Face Masks – Motion by Ludeking, second by Werning for Superintendent to follow the IDPH recommendation to transition to optional wearing of face masks and coverings and announcement as presented. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Action Item #108 – Therapy Dog – Motion by Ludeking, second by Stepanek to apply for a MS/HS therapy dog from the CARES Program and to apply through the GEER grant funding by the governor’s office with the intent to secure a therapy dog for the Middle School/High School. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

School Improvement Report

a. FY22 anticipated class sizes and sections
b. Lower elementary planning
c. Activities Update

GRADUATING SENIORS – FY21 – Action Item #109 – Motion by Stepanek, second by Upah to approve the graduating seniors as presented. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Administration Report

Action Item #110 – SBO and Board Secretary Appointment Motion by Stepanek, second by Upah to approve the School Business Official position and Board Secretary appointment to Dr. James Bieschke for the school year beginning July 1, 2021. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Facilities Update

Storm Damage Update — Roofing at the MS/HS has adjusted pace and scope and better daily work is occurring. Projecting a mid-July finish for the high slope roof work. Roof work at Norway Elementary Softball Field will have a markup of $5,018.86 from asphalt covering for dugouts, concession stand, and storage shed to steel covering. Fiscal year will conclude June 30, 2021 for FY 21 which would mean continuation of payments into FY 22. Currently, capacity exists in budgeting for FY 22 to meet the closeout needs for all vendor payments provided by EMC. No action

Action Item #111 – Naming of a Facility. Motion by Thompson, seconded by Stepanek to approve the naming of the track event as presented. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Action Item #112 – VIRTUAL REMOTE ONLINE ACADEMY – SUCCESS CENTER

i. LETTERS (1) (2)
ii. ASSURANCES
iii. STANDARDS

Motion by Upah, seconded by Nolte to approve the Benton Community Virtual Remote Online Academy. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Action Item #113 – ESSER III. Motion by Nolte, seconded by Thompson to approve the Superintendent to secure and hire 3-4 temporary teachers on 1 (one) year contracts to function as our Pandemic Recovery Instructors for the FY’22 school year and FY’23 school years pending student achievement data and funding by ESSER III. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Action Item #114 – Bus Monitoring System. Motion to approve the Superintendent to pursue quotes for a bus monitoring system.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Action Item #115 – Business Services. Motion by Stepanek, second by Nolte to approve warrants and financial reports. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Action Item #116 – Consent Agenda. Motion by Thompson, second by Nolte to approve Consent Agenda as presented MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Action Item #117 – Policy Review. Motion Werning, second by Thompson to approve the following actions to noted policies for revision or noted deletion.
104.E1, 104.E2, 104.E3 – DELETE, keep 103 forms Policy 905.1, 905.1R1, 905.2A – FACILITY RENTAL POLICIES Policy 905.2C – FACILITY FEE FORM Policy 905.2B – FACILITY USE AGREEMENT FORM Policy 709.1 and 711.6 – INSURANCE PROGRAMS MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Superintendent

UPDATE & REPORT

SCHOOL BOARD ELECTIONS – NOVEMBER OF 2021 – IMPORTANT INFORMATION AND TIMELINES
a. School Board elections – November 2, 2021
Book Study – begin mid-summer and continue throughout FY22
a. Schools Cannot Do it Alone
i.
ESSER III funds (one-time grant funds) – June 1, 2021 – June 30, 2023 – planning and review
i. GOAL #4 UPDATE: FACILITIES & INFRASTRUCTURE GOAL – UPDATE

RECENT FSAC MEETINGS
a. April 14 – FSAC meeting, 6:00 p.m., HS Library – review assessments of MS/HS & Norway buildings
b. April 28 – FSAC meeting, 6:00 HS Library
c. May 12 – FSAC meeting, 6:00 HS Library

Upcoming FSAC Meetings
a. June 9, 6:00 p.m.
b. June 30, 6:00 p.m.

May 19 – OPN presentation and update for the Board

ii. GOAL #5 UPDATE: MARKETING AND CUSTOMER SATISFACTION – UPDATE

Apptegy – new website, App for smart phones, communication system with parents, students, community 2. District informational/promotional booklet 3. Informational video clip

iii. Demographic Study update iv. SIAC – June 2, 6:00 p.m., High School Library 21. Action Item #118 –

Exempt Session

The Board discusses strategy in matters relating to employment conditions of employees who are not covered by a collective bargaining agreement. I.C.21.9 Certain negotiating sessions or strategy meeting when the meeting falls within the exemption of Public Employment Relations Act I.C.20.17(3)

Action Item #119 – Closed Session. Closed Session – Iowa Code Section 21.4(1(i)) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

Motion by Nolte, second by Upah to go into closed session. Roll call vote, ALL MEMBERS PRESENT VOTING AYE MOTION CARRIED. ALL MEMBERS PRESENT VOTING AYE

Moved into closed session at 10:30 p.m.

Moved out of closed session at 10:56 p.m. No action.

Action Item 120 – Adjournment

Motion by Stepanek, second by Thompson to adjourn at 10:56 p.m. MOTION CARRIED. ALL MEMBERS PRESENT VOTING AYE

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