Benton School Board met Sept. 1 and Sept. 15

TO: BENTON COMMUNITY BOARD OF EDUCATION
FROM: DR. PAMELA EWELL, SUPERINTENDENT
RE: SPECIAL BOARD MEETING
TIME: 6:00 p.m. – WEDNESDAY, SEPT 1, 2021
PLACE: MS/HS IMC
600 1st STREET, VAN HORNE, IOWA

Call to Order
Meeting was called to order at 6:03 p.m.
The following directors were in attendance: Directors Becker, Ludeking, Nolte, Stepanek, Thompson, Werning and Upah.
A Quorum was declared present.

Action Item #24 – Delegations, Communications, Considerations of Additional Items for the
Agenda
Motion by Nolte, second by Ludeking to switch the order of Items 4 and 5.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE

Action Item #25 – Approval of Agenda
Motion by Stepanek, second by Upah to approve the meeting agenda.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE

OPN Architects
Presentation and review of Facility Master Plan, Discussion, Next Steps
Link to Master plan –
https://drive.google.com/file/d/1bEI9HSCFVg5d1OiqAlNLdsH_32Ds5w98/view?usp=sharing
Board Review/Discussion of the following:
Review of Master Plan with OPN
Discussion of the immediate needs, 1-3, 3-5 year needs, 5-10+ years out
OPN to come back after hearing from the FSAC committee on Oct. 4 and provide DRAFT 2 of the Master plan
Board Resources
o Estimated annual expenditures using PPEL, SAVE, and sometimes General Fund for
committed items such as buses, technology, deferred maintenance
https://docs.google.com/spreadsheets/d/1-IQmEzWwpLqhf9yZfatUFl-2bL32-
0GGgOaTPdoUOzE/edit?usp=sharing

No Board action taken.

Action Item #26 – Consent Agenda
A. HIRES
Lori Oberreuter – Pandemic Recover Associate – Recommendation
B. RESIGNATIONS
Lori Oberreuter – Pandemic Recovery Associate
Motion by Stepanek, second by Upah to approve the Consent Agenda as presented.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE

Action Item #27 – Resolution – Revenue Purpose Statement
Executive Summary:
MOTION RECOMMENDATION: APPROVE THE FOLLOWING: A RESOLUTION
APPROVING REVENUE PURPOSE STATEMENT, ORDERING AN ELECTION ON A
REVENUE PURPOSE STATEMENT TO AUTHORIZE EXPENDITURES FROM REVENUE
RECEIVED FROM THE SECURE AN ADVANCED VISION FOR EDUCATION FUND, AND
ORDERING THE PUBLICATION OF A NOTICE OF ELECTION.
ATTACHED DOCUMENT
Motion by Thompson, second by Werning to approve the Revenue Purpose Statement.
Dr. Bieschke took a roll call vote: Directors Becker, Ludeking, Nolte, Stepanek, Thompson, Upah and Werning. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Action Item #28 – Adjournment
Motion by Nolte, second by Stepanek to adjourn the meeting.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Meeting adjourned at 8:04 p.m.

BENTON COMMUNITY SCHOOL DISTRICT
IN THE COUNTIES OF TAMA, BENTON, AND IOWA, STATE OF IOWA
BENTON REGULAR BOARD MEETING/ANNUAL MEETING,
WEDNESDAY, SEPTEMBER 15, 6:00 PM
DISTRICT OFFICE BOARD ROOM

Call to Order Regular Meeting: 6:00 P.M:
Present: Meeting was called to order by President Becker, Directors Ludeking, Stepanek,
Thompson, and Werning. Not in attendance: Directors Nolte, Upah
A Quorum was declared present.
Also Present: Administration: Dr. Pamela Ewell, Dr. James Bieschke, Shawn Pfiffner, Rob
Arnold, Phil Eastman, Ryan Junge, Anna Upah, and Jason West.
Parents: Amber Gale (Keystone), Wes Wauters. A KCRG reporter and camera operator were
also present.

Action Item #24 – Delegations, Communications, Considerations of Additional Items for the
Agenda
Add – additional bill lists for Activity Fund and General Fund
Motion by Thompson, second by Stepanek to approve additional agenda item.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Open Forum – No public comment.

Action Item #25 – Approval of Agenda
Motion by Stepanek, second by Ludeking to approve the agenda.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

School Improvement Report
a. IASAP RESULTS – spring 2021
b. IASP Board Report
c. Student growth and progress – assessments and screening tools
Iowa Department of Education – Executive Information

Administration
Administration Report – No action taken.

Facilities Update
Dr. Bieschke provided an update. No action taken.Early Retirement Pla

A list of eligible certified employees as well as support staff was brought forward for discussion
and consideration of an early retirement plan. Bought forward tonight so the Board would
have the information and data, and better able to make a decision at the Oct. or Nov. meeting.
This agenda item will be reviewed at the next Board Meeting. Discussion item only for
tonight’s meeting.

Face Masks
Information provided: An Iowa federal court judge issued a temporary restraining order
preventing the enforcement of section 280.31 of the Iowa Code. This section bans school
districts from adopting, enforcing or implementing a policy that requires a school district’s
employees, students or members of the public to wear a facial covering for any purpose while
on a school district’s property. The effect of the court order is that school districts may again
adopt, enforce, and/or implement policies that require school district employees, students,
and/or members of the public to wear facial coverings while on school district property. Note
that this is a temporary order and will be in place while the federal court considers whether a
more permanent order will be issued.
The Benton Community School Board and Administration decided to continue with our current
plan which is staff, student, and parental choice and decision on wearing of face masks. If we
receive orders or decisions on this topic in the future, we will comply with the law.
Dr. Ewell reviewed the verbiage from Judge Robert Pratt’s temporary restraining order
against the state of Iowa as well as the current Iowa Department of Public Health and CDC
guidance. Currently the CDC order from the start of the school year and Iowa Code 280.31
represent conflicting information about face masks for Iowa schools.
Amber Gale spoke to the Board in favor of face masks.
Wes Wauters spoke to the Board against face masks.
This was a discussion item only – no action taken at this time.

Business Services – Action Item #26
Motion by Werning, Second by Thompson to approve the close of the 2021 Financial Reports,
Allowable Growth and Supplementary aid and Special Education Deficit for FY21, Resolutions for
Payment of Bills, Resolution for Check Signatures, Resolution for Naming of Depositories, and all
warrants, Financial reports, and depository banks as presented.
a. APPROVE FISCAL 2021 CLOSE OF FINANCIAL REPORTS
i. CERTIFIED ANNUAL REPORT – Motion by Werning, second by Thompson to approve the FY21 Certified Annual Report. MOTION CARRIE ALL MEMBERS PRESENT VOTING AYE

Action Item #27

b. Allowable Growth and Supplemental Aid, FY’21 Special Education Deficit A district may request allowable growth and supplement aid for a negative special education balance for the current school year. The supplemental aid payment will be calculated by the Department of Management after all special education balances have been finalized. If a district has a positive special education balance, they do not have the ability to request allowable growth and supplemental aid. Motion by Thompson, second by Stepanek to approve special education deficit for FY 21 in the negative amount of $247,839.44.

MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Action Item #28

c. Warrants/Financial Reports

a. WARRANTS

b. ADDITIONAL WARRANTS

c. SUMMARY OF PAID WARRANTS

d. FINANCIAL REPORTS

a. GENERAL FUND REPORT

b. ALL FUNDS REPORT

Motion by Ludeking, second by Stepanek to approve warrants and financial reports.

MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

e. ANNUAL MEETING ITEMS – Action Item #29

RESOLUTION – PAYMENT OF BILLS

i. BE IT RESOLVED THAT THE BOARD OF DIRECTORS AUTHORIZE the Board Secretary to issue warrants when the Board is not in session in payment of freight, drayage, express, postage, printing, water, light, telephone, rents, and for payment of salaries pursuant to the terms of a written contract, but only upon verified bills filed with the secretary. The Board Secretary shall either deliver in person or mail the warrants to the payees. The Board of Directors also authorize the Board Secretary upon the approval of the president of the board, to issue warrants when the board is not in session, but upon verified bills filed with the secretary, and the secretary shall either deliver in person or mail the warrants to the payees. Each warrant must be payable only to the person performing the service or presenting the verified bill, and must state the purpose for which the warrant is issued. All bills and salaries for which warrants are issued prior to the audit and allowance by the board must be passed upon by the board of directors at the next meeting and entered into the minutes of the secretary.

The Board President asked for a roll call vote Directors voting:

Becker_Yes, Ludeking Yes, Nolte ,Werning Yes, Stepanek Yes,Thompson, _Yes, Upah _

President declared the motion carried.

f. Action Item #30 – RESOLUTION – NAMING OF DEPOSITORIES

Motion by Ludeking second by Werning to approve the following: BE IT RESOLVED BY THE BOARD OF DIRECTORS of the Benton Community School District that the District does hereby designates the following banks to be depositories for the Benton Community School District funds in the amounts named opposite each designated depository and the Secretary is hereby authorized to deposit district funds in the amount not to exceed the amounts named for said banks as follows:

I. Atkins Savings Bank, Atkins, Iowa $2,500,000

II. Bank Iowa, Norway, Iowa $2,500,000

III. Benton County State Bank, Blairstown $2,500,000

IV. Chelsea Savings Bank, Van Horne, Iowa $10,000,000

V. Keystone Savings Bank, Keystone, Iowa $2,500,000

VI. Watkins Savings Bank, Watkins, Iowa $2,500,000

VII. Business Manager, Business Manager’s Secretary, Building Principal and Building Principal’s Secretary have access to Activity Funds and Nutrition Funds.

The Board President asked for a roll call vote Directors voting: Becker_Yes, Ludeking Yes, Werning Yes, Stepanek Yes, Thompson, Yes. Nolte_, Upah_____

President declared the motion carried.

Action Item #31 – CONSENT AGENDA

A. HIRES

Tayler Lazenby – Bus Stop Supervisor Van Horne

Jerelyn Kimm – Food Service Substitute

B. MEETING MINUTES

8-18-21 Board Meeting Minutes

9-1-21 Special Board Meeting Minutes

C. VOLUNTEERS

Jeremy Rinderknecht – Volunteer

Sarah Zahrt – Band Chaperone

Karen Miller – Band Chaperone

D. LANE CHANGES/SALARY ADJUSTMENTS

Julie Frimml – Lane change from MA15 to MA30

Jena Heishman – Lane Change from BA to BA12

Alison Nichols – Lane Change from BA24 to MA

Nathan Platt – Lane Change from BA12 to MA

Margo Redlinger – Lane Change from BA12 to MA

Will Stockman – Lane Change from BA12 to MA

Allison Galbraith – Lane Change from BA to BA12

Lori Gleason – Lane Change MA to MA15

Emily Schulte – Lane Change BA12 to BA24

Kelsey Kearns – Lane Change BA12 to MA

DONATIONS, GIFTS, BEQUESTS

a) GEER grant – Iowa Department of Education, Mental Health – $100,000

i. The District will use this grant for our Youth Mental Health Training for all staff and
other initiatives aligned with this work. Motion by Thompson, second by Werning to approve the Consent Agenda. MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

12 Action Item #32 – Policy Review

NEW POLICY – 1ST READING
a. Policy 200.5 – Responsibilities of the Board

Policy 206.1 – President

Policy 206.2 – Vice President
Motion by Thompson, second by Stepanek to approve the reviewed and revised policies as
presented.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE

Superintendent Report
a. BOARD GOALS UPDATE
b. Early Retirement Incentive
c. IASB Convention
d. COVID and all illnesses update
e. NEW FINAL Video – https://youtu.be/ngVt1QBZcrg Special Thanks to Mr. Tom Leonard and
KWWL!
f. Book Study – Schools Cannot Do it Alone
g. Camera system – parking lot discussion and response to a Board member
h. SIAC – dates for meetings: Nov. 30 – 6:00 Board room, Feb. 23, 2022, June 1, 2022
i. Current enrollment update
j. Rural School Advocates of Iowa –

Action Item #33 – Adjournment
Motion by Stepanek, second by Ludeking to adjourn meeting.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Meeting adjourned at 7:55 p.m.

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