Benton School Board had annual meeting on November 22

BENTON COMMUNITY SCHOOL DISTRICT
IN THE COUNTIES OF TAMA, BENTON, AND IOWA, STATE OF IOWA
BENTON REGULAR BOARD MEETING/ANNUAL MEETING,
MONDAY, NOVEMBER 22, 2021, 6:00 PM
DISTRICT OFFICE BOARD ROOM
Call to Order Regular Meeting: 6:05 P.M:
Present: Meeting was called to order by President Becker, Directors Stepanek, Thompson, Upah and Werning in attendance. Absent: Directors Ludeking and Nolte.
A Quorum was declared present.
Also Present: Dr. Pamela Ewell, Dr. James Bieschke, Shawn Pfiffner, Rob Arnold, Phil Eastman, Anna Upah, Cynthia Phillips, Tim Lyons, Jeff Furler, Larry Carlson, Kim Fisher and Laurie Donald.
Delegations, Communications, Considerations of Additional Items for the Agenda
None
Open Forum
No Comments
Action Item #45 – Approval of Agenda
Motion by Stepanek, second by Thompson to approve the agenda.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
School Improvement Report
a. Teacher Leadership IC Board Presentation – November 2021
Action Item #46 – Business Services
a. WARRANTS
i. WARRANTS
ii. SUMMARY OF WARRANTS
b. FINANCIAL REPORTS
i. GENERAL FUND REPORT
ii. ALL FUNDS REPORT
iii. CERTIFIED ANNUAL REPORT (CAR)
FY21TREASURER’S REPORT,
FY20TREASURER’S REPORT,
FY19TREASURER’S REPORT
Discussion was held on the General Fund and All Funds Report. We overspent last year and will be keeping an eye on things this fiscal. The All Funds Report was up $1.5 million.
Motion by Upah, second by Stepanek to approve reports.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
ADMINISTRATION REPORT
No action taken.
Action Item #47 – Consent Agenda
A. RESIGNATIONS
i. EVA BARTELT
Motion by Upah, second by Stepanek to approve the consent agenda.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #48 – Meeting Minutes
A. October 4 Special Board Meeting Minutes – 10/4/21
B. October 13 Special Board Meeting Minutes – 10/13/21
C. October 20 Regular Board Meeting Minutes – 10/20/21
Motion by Thompson, second by Werning to approve meeting minutes.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #49 – Acceptance of BOARD ELECTION RESULTS, ABSTRACT OF VOTES
Results of the election from Nov. 2 were reviewed and the certificates of election and Abstract of Votes for the Revenue Purpose Statement.
MOTION RECOMMENDATION: Approve the Abstract of Votes from the Nov. 2, 2021 election which includes the following: Cynthia Phillips for Board Director 4, Theresa Ludeking for Board Director 5, Brenda Werning for Board Director 6, and adoption of the Revenue Purpose Statement.
Motion by Thompson, second by Upah to approve the motion recommendation.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #50 – Adjournment of the Retiring Board
Motion by Stepanek, second by Werning to adjourn meeting of the retiring Board.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
BENTON COMMUNITY SCHOOL DISTRICT – REGULAR BOARD MEETING
Page 3 – November 22, 2021
AGENDA – 2021-2022 NEW BOARD and NEW BOARD MEMBERS – Regular Meeting/Organizational Meeting
CALL TO ORDER – Directors Becker, Phillips, Thompson, Upah, and Werning were in attendance. Absent: Directors Ludeking and Nolte were absent.
Also Present: Dr. Ewell, Dr. Bieschke, Shawn Pfiffner, Rob Arnold, Phil Eastman, Anna Upah, and Tim Lyons.
The meeting was turned over to the Board Secretary (Dr. Bieschke) until the newly elected board members were sworn in and officers appointed. Dr. Bieschke called the meeting to order and did a roll call.
Swearing in and Oath of Office to Newly Elected Members
OATH OF OFFICE was given to newly elected Board Members.
Dr. Bieschke asked the newly elected board members individually to stand, raise their right hand, and receive the oath of office. Both of the new Board members responded “I do.”
Dr. Bieschke will make arrangements to swear in Theresa Ludeking after the meeting.
Recognition of Outgoing Members
Pat Stepanek was recognized for his 12 years of service on the school board.
Delegations, Communications, Considerations of Additional Items for the Agenda.
None
Action Item #51 – APPROVAL OF AGENDA
Motion by Upah, second by Becker to approve agenda.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Items – Action Item #52-Appointment of Board President and Vice-President
Dr. Bieschke asked for nominations for the office of the Board President, asking for paper ballot nominations for the office of the President of the Board. Director Upah nominated Roy Becker for the office as President.
Motion by Phillips, second by Thompson that nominations cease.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #53
Dr. Bieschke counted the votes for each nominee stating, “The office of the President is Roy Becker.”
Motion by Upah, second by Werning to approve Roy Becker as Board President.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Dr. Bieschke gave the Oath of Office to the voted office of the Board President, Roy Becker.
b. Action Item #54 – Appointment of Vice-President
President Becker asked for nominations for the office of the Board Vice-President, asking for paper ballot nominations. Director Werning nominated Theresa Thompson for the office of Vice-President.
President Becker collected the paper ballots and counted the votes, stating “The office of the Vice-President is Theresa Thompson.”
Motion by Phillips, second by Werning to approve Theresa Thompson as Board Vice-President.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Dr. Bieschke gave the Oath of Office to the voted office of the Vice –President, Theresa Thompson
c. Action Item #55 – Set Time and Place of Regular Meetings
Regular Board meetings will be held the 3rd Wed. of the month at 6:00 p.m., in the Central Office Board room at 304 1st Street, Van Horne, Iowa.
Members were asked to vote on this again since there are newly elected board members.
Motion by Thompson, second by Upah to approve the time and place of regular meetings.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
d. Action Item #56 – Appointment of School Treasurer
As reviewed in the Consent Agenda, Eva Bartelt is moving away and resigned. Most schools appoint their School Business Official as their treasurer. Our auditors concurred.
Motion by Upah, second by Werning that James Bieschke, school business official, and associate superintendent be appointed as the school district treasurer.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
e. Action Item #57 – Acceptance of Treasurers Bond
Transition the EMC $50,000 bond from Eva Bartelt to Dr. James Bieschke.
Motion by Thompson, second by Phillips to approve the $50,000 Treasurer Bond to James Bieschke for the 2021-2022 school year.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
f. Action Item #58 – Appointment of School District Secretary
Motion by Werning, second by Upah to approve James Bieschke as the appointed school district secretary.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
g. Action Item #59 – Appointment of School District Legal Counsel
Motion by Thompson, second by Phillips to approve Lynch Dallas as the school district legal counsel.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
h. Action Item #60 – Appointment of Committees
Dr. Ewell suggested the following committees with the understanding that membership can and will change due to factors such as volunteer availability or volunteer recommendations by the Board or administration.
i. SIAC – School Improvement Advisory Committee
ii. FSAC – Facility Study Advisory Committee
iii. Calendar Committee
Motion by Phillips, second by Thompson to approve the SIAC, FSAC, & Calendar committees.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #61 – Modified Supplemental Amount (MSA) – Resolutions
School districts showing an increase in the actual enrollment from October 2020 Certified Enrollment to October 2021 Certified Enrollment have an opportunity to receive a one-time funding budget adjustment up to 100% of the enrollment increase by making a request to the School Budget Review Committee (SBRC), (IC 257.13, subsection 3).
Resolution to request to SBRC for the modified supplemental amount due to increased enrollment from 2020-2021 in the amount of $71,167.60 and open enrollment changes from FY’20 to FY’21 FOR $64,841.60 and for ELL for instruction beyond 5 years …in the amount of $10,675.14.
Information on ELL and LEP:
ELL – Iowa Code sections 280.4(3) and 257.31(5)(j) allow the resident district to apply for a modified supplemental amount to the SBRC to fund LEP instruction beyond five years for resident students served in the district of residence. LEP programs are also known as Language Instruction Educational Programs (LIEPs). The LEP Allowable Costs application (Iowa Code 280.43(3) & 257.31(5)”l”) and the SBRC Application for increased enrollment (Iowa Code 257.13(3)), open enrollment out not on prior-year count (Iowa Code 282.18(9)”e” & 257.31(5)”l”), and limited English proficiency (LEP) instruction beyond 5 years (Iowa Code 280.4(3) & 257.31(5)”j”).
Motion by Thompson, second by Werning recommending approval of the Resolution for the MSA request to SBRC IN THE AMOUNTS OF $71,167.60 FOR INCREASE IN ENROLLMENT, $64,841.60 FOR OPEN ENROLLMENT, AND LEP BEYOND 5 YEARS FOR $10,675.14.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #62 – Substitute Rate:
Dr. Ewell reviewed the situation we are experiencing with sub shortages. We are not the only school in Iowa with serious shortages, nor sub shortage issues across the country. Many reasons exist.
Our sub rate has been $116/day for many years. Dr. Ewell recommended we increase it to $126/day, effectively immediately. Comparable data was shared with the Board.
Motion by Upah, second by Phillips to increase the teacher substitute rate to $126 per day.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #63 – Bus Bids
Recommendation and information received from our bid process. Director Lyons recommends purchasing 3 – 77 passenger buses from Hogland. Dr. Ewell concurred.
Motion by Thompson, second by Werning to approve the purchase of 3 – 77 passenger buses from Hogland Company as per their bid.
BENTON COMMUNITY SCHOOL DISTRICT – REGULAR BOARD MEETING
Page 7 – November 22, 2021
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #64 – Camera System
Competitive quotes were obtained. Total: ITS= $88,849.29
Motion by Thompson, second by Upah to approve the ITS company quote to purchase and install new camera systems at the high school.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
At-Risk Dropout
At this time, the department of education does not have this data available so that the Board can review the DOP amounts. This item was tabled until the December Board Meeting.
Action Item #65 – Consent Agenda
MOTION RECOMMENDATION: Approve the Consent Agenda as presented.
*All hires are contingent on background check, hiring materials, and licensure (if applicable).
A. Hires
a) Bowling assistant – Allison Bys
b) Sarah Voelker – Special Ed Associate, Norway
c) Seasonal Maintenance- Doug Embray, Larry Wiebke, Jon Parmenter, Kristi Wright
d) Kal Goodchild – Fall Driver’s Ed Instructor
e) Kayla Wink – Special Ed. Associate – Atkins
B. Resignations
a) Michelle Sondag – HS Spec. Ed. Associate
b) Amanda Carlo- Color Guard Coach
c) Lisa Ward – Atkins Spec Ed. Associate
d) Eva Bartelt – Treasurer
C. Volunteers
a) MaryAnn Heying
b) McKenzie Banasik
D. Car Use/Transportation Requests
a) MaryAnn Heying
E. New Fundraisers
a) Dance – Fundraiser 1
b) Dance – Fundraiser 2
F. Winter Pay Schedule
Motion by Thompson, second by Upah to approve Consent Agenda as presented.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Action Item #66 – Policy Review
Dr. Ewell is waiting to hear from our attorney, IASB or from GWAEA as to whether we need to move on Policy 403.7. Recommended by Dr. Ewell to table policies 403.7 – 403.R2.
POLICIES for REVIEW:
Action Item #67 – New Policy – 2nd Reading
Policy 200.5 – Responsibilities of the Board (new required policy Iowa Code 274.1.)
Motion by Thompson, second by Upah to approved Policy 200.5.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
NEW POLICY 1st READING
412.1 – Classified Employee Compensation
Review only
Action Item #68 – Current Policies – Review only
a. Policy 505.5 – Graduation Requirements
b. Policy 505.8 – Parental Involvement and Family Engagement Districtwide Policy
Motion by Thompson, second by Upah to approve current policies as reviewed.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Policies tabled:
Policies Tabled
a. Policy 403.7 – Employee Vaccination/Testing for COVID-19
b. Policy 403.7R1 – Employee Vaccination/Testing for COVID-19 Regulation
c. Policy 403.7E2 – Medical Accommodation Request Form
d. Policy 403.7E3 – Religious Accommodation Request Form
e. Policy 403.7E1 – Employee Personal Attestation of Vaccination Status
f. Policy 403.R2 – Required Notices to Employees
Motion by Thompson, second by Phillips to table Emergency Status Policies at this time.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
BENTON COMMUNITY SCHOOL DISTRICT – REGULAR BOARD MEETING
Page 9 – November 22, 2021
Superintendent
Superintendent Report
a. BOARD GOALS – UPDATE
b. IASB Convention – reflections
c. Book Study – Schools Cannot Do it Alone – Schools Cannot Do IT Alone BOOK STUDY
Read Part I-3, pages 25-29 – An Aide for a Day – Matt Nolte will facilitate at Dec. 15 meeting
https://www.jamievollmer.com/invite/
d. SIAC – dates for meetings: Nov. 30 – 6:00 Board room, Feb. _ (to be rescheduled), 2022, June 1, 2022
e. AASA National Convention – Feb. 17 – 19, 2022 – Nashville, TN
f. Regular Board meeting – change from Feb. 15 to Feb. 23
g. Board Goals – suggest revisiting Board goals and progress after the Dec. 16 work session
h. Combine Dec. 15 regular meeting with Dec. 16 work session (work session Dec. 15 at 5:00 p.m.)
i. New – Superintendent Standards
j. Information to share: Area schools (GWAEA schools) enrollment and trends
Action Item #69- Adjournment
Motion by Upah, second by Werning to adjourn the Meeting.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Meeting adjourned at 9:02 p.m.

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