TO: BENTON COMMUNITY BOARD OF EDUCATION
FROM: DR. PAMELA EWELL, SUPERINTENDENT
RE: REGULAR BOARD MEETING MINUTES
TIME: WEDNESDAY, MAY 18, 2022
6:00 p.m. – Regular Meeting
PLACE: Central Office – Board room
304 1st Street
Van Horne, Iowa 52346
- CALL TO ORDER
Directors Present: Becker, Ludeking, Thompson, Phillips, Upah and Werning.
ALSO PRESENT: Craig Huegel, Rob Arnold, Anna Selk, Jason West, Dr. Ewell and Dr. Bieschke.
This is School Board Recognition Month. Dr. Ewell thanks the Board for all of their hard work and contributions to the District. - Action Item 147 – Delegations, Communications, Consideration of Additional Items for the Agenda
a. Request for additional agenda item – under Consent AGENDA
i. Summer Activities pay schedule
ii. Tiffany Shelton – Long Term Substitute for Mr. Anderson, long term sub plus $1,000 stipend due to handling all of the lesson planning and meetings – MOU
Motion by Upah and second by Werning to approve additional agenda items.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE - Open Forum – None
- Action Item 148 – Approval of Agenda
Motion by Werning, second by Ludeking to approve the Agenda.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE - Introduction – Activities Director/Assistant Principal
a. Dr. Ewell introduced Mr. Craig Huegel, our new Activities Director and Assistant High School/Middle School Principal, begins July 1.
Administration - a. Administration Report
- Action Item #149 – 2021-2022 Graduates
a. 2021-2022 graduates
b. Board Invitation to Graduation
Mr. Arnold spoke about the final list of graduates.
Motion by Upah, second by Ludeking to approve the 2021-2022 Benton Community Graduates as presented.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE - Action Item #150 – Deferred Maintenance Plan
Deferred maintenance plan – Dr. Bieschke and Dr. Ewell spoke to the list of summer and fall deferred maintenance items.
We will reserve a significant portion of SAVE and PPEL in case of a boiler breakdown or other issues.
Motion by Werning, second by Upah to approve the deferred maintenance plan as presented.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE - Action Item #151 – REGISTRATION FEES
Registration fees were approved last month without band instrument rental fees. Rental fees will remain as they were this past school year.
Motion by Upah, second by Ludeking to approve the 2022-2023 band rental rates as presented.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE - Action Item #152 – Milk and Bread Bids
a. Milk Bid Recommendation
b. Bread Bid Recommendation
Motion by Upah, second by Werning to Approve Anderson Erickson as the winning bidder to supply milk and milk products and Bimbo Bakeries to supply bread products for the 2022-2023 school year.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE - Action Item #153 – Hourly Rate – Seasonal Maintenance, Grounds, Custodians
a. $15/HOUR
Dr. Ewell recommended increasing the hourly rate from $12.25 to $15.00/hour beginning July 1, 2022.
Motion by Upah, second by Ludeking to approve the hourly seasonal maintenance, grounds, and custodian rate to $15/hour beginning July 1, 2022.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE - Action Item #154 – Hourly Rate – SUBSTITUTE Maintenance, Grounds, Custodian
Dr. Ewell recommended increasing the hourly rate for substitute maintenance, grounds, and custodial to $15.00/hour beginning July 1, 2022. Motion by Werning, second by Upah to approve the SUBSTITUTE hourly seasonal maintenance, grounds, and custodian rate to $15/hour beginning July 1, 2022.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE - Action Item #155 – Activity Bus Rate Discussion about Activity Bus rates. Dr. Ewell recommended approving an increase to $15/hour for a bus driver activity rate and a coach or sponsor who drives their own team or group the activity, when a regular driver would have been hired, at a rate of $60 / activity beginning July 2, 2022.
Motion by Upah, second by Ludeking to approve the seasonal maintenance, grounds, custodians, and bus driver activity rate to $15/hour and a coach or sponsor who drives their own team or club to the activity when a regular driver would have been hired, at a rate of $60 / activity effective July 1, 2022
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE - Voted PPEL – For September 13, 2002 or November 7 (Information Only) INFORMATIONAL: HANDOUT IN FOLDERS
- Action Item #156 – Business Services:
Motion by Werning, second by Ludeking to approve the warrants and financial reports as presented.
WARRANTS
a. WARRANTS
b. ADDITIONAL WARRANTS
c. SUMMARY OF PAID WARRANTS
FINANCIAL REPORTS
a. GENERAL FUND REPORT
b. ALL FUNDS REPORT
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYEAction Item #157 – Consent Agenda - *ALL HIRES ARE CONTINGENT ON BACKGROUND CHECK AND PROPER LICENSING.
A. Summer Activities pay schedule
B. HIRES
a. Emma Cochrane – Head MS Cross Country Coach
b. Spencer Touro – Assistant Baseball Coach
c. Brian Kramer – Head 8th Grade Girls Basketball Coach
d. Gene Pilcher – Head Varsity Wrestling Coach
e. Jack Waybill – Substitute Bus Driver
f. Mackenzie Banasik – Asst. Varsity Basketball
g. Michelle Holst – MS/HS Food Service
h. Heidi Keiper- Head Sophomore Volleyball
i. Tiffany Shelton – Long Term Substitute
C. RESIGNATIONS
a. Dan Blair – Bus Driver
b. Trish Little – Teacher, Norway
D. MEETING MINUTES –
a. April 13 Board Meeting Minutes
b. April 20 Special Board Meeting/Work Session Minutes
E. TRANSFERS
a. Larry Carlson – Was head 7th Grade Football Coach – will be Head 8th Grade football coach for FY’23.
b. Payt Bergert – Was Asst. 7th Grade Football Coach – will be Asst. 8th Grade football coach for FY’23.
c. Will Stockman – Was Asst. 8th Grade Football Coach – will be Asst. 7th Grade Football Coach for FY’23.
F. CONTRACTS
a. 22-23 GWAEA Mentoring and Induction Contract
b. FSA Health Equity Agreement
c. Luther College – Memorandum of Understanding
d. Vista School Business Software Contract for 2022-2023
e. Grant Wood AEA Letter of Understanding – Vast/Foss Kits
f. EMC Umbrella Insurance Policy
i. THE FULL PROPERTY AND LIABILITY INSURANCE EMC PLAN WILL BE REVIEWED AT THE JUNE BOARD MEETING. CARLENE WILL BE HERE TO CONDUCT THE REVIEW.
g. Cyber Insurance Policy
i. $1,000,000 Limit
ii. $10,000 Deductible
iii. Premium will be $7,068.25/yr.
h. Hunt & Associate Name Change to Terpstra Hoke and Associates P.C.
i. LL Pelling Proposal
Motion by Ludeking, second by Werning to approve Consent Agenda as presented.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Benton Board Meeting
Page 5 – May 18, 2022
SUPERINTENDENT
SUPERINTENDENT REPORT
A. GRADUATION CEREMONY – MAY 22, 2:00
Rehearsal is this Friday at 8:30 a.m.
B. Work Sessions
Work Session – Facilities Master Planning
I. Work session dates: June 3, 1:00 – 4:00 p.m.
C. Regular Meetings
● June 15 – 6:00 p.m.
● July 20 – 6:00 p.m.
● August 17 – 6:00 p.m.
● September 21 – 6:00 p.m.
Action Item #158 – Adjournment
Motion by Upah, second by Ludeking to adjourn the meeting at 7:35 p.m.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
Meeting Adjourned at 7:35 p.m.
Jim Magdefrau 