REGULAR BOARD MEETING
WEDNESDAY, AUGUST 17, 2022
6:00 p.m. – Regular Meeting
PLACE: Central Office – Board room , 304 1st Street , Van Horne, Iowa 52346
1. CALL TO ORDER
Directors Present: Directors Becker, Ludeking, Nolte, Phillips, Thompson, Upah, and Werning.
A quorum was declared present.
Also Present: Dr. Ewell, Dr. Bieschke, Jason West, Rob Arnold, Ryan Junge, Shawn Pfiffner, Phil Eastman, Anna Selk, and Representative House Candidate Sara Yedlik.
2. DELEGATIONS, COMMUNICATIONS, CONSIDERATIONS OF ADDITIONAL ITEMS FOR THE AGENDA
Addition of Curtiss Becker to the hiring section of the Consent Agenda.
3. ACTION ITEM #21 – APPROVAL OF AGENDA
Motion by Thompson, second by Ludeking to approve the agenda.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
4. OPEN FORUM
a. Sara Yedlik requested to speak with the Board. She is running for House District #84 in November.
5. SCHOOL IMPROVEMENT REPORT
BUS MONITORING SYSTEM – DEMONSTRATION AND REPORT FROM TIM LYONS
Mr. Lyons provided an update on our Bus Monitoring system and demonstrated how the data has allowed for improved safety and security, including data collection for various reports and reimbursements from the state.
6. ADMINISTRATION
7. WAMAC CONFERENCE UPDATE
Dr. Ewell & Mr. Huegel provided an update. Mediation is set for Thursday, Aug. 18 in Cedar Falls. Dr. Ewell and Mr. Huegel will attend.
8. ACTION ITEM #22 – FY 23 ANNUAL ASSIGNMENTS
Dr. Ewell shared the administrative and Director assignments as per required in Iowa Code.
Motion by Nolte, second by Upah to approve the Homeless Liaison, Equity Coordinator, 504 Coordinator, and Title IX Coordinator and all other administrative and director assignments as presented.
a. Homeless liaison – Ryan Junge
b. Equity Coordinator – Anna Selk
c. 504 Coordinator – Ryan Junge
d. Title IX Coordinator – Phillip Eastman
e. Child Abuse – abuse of students by school district employees – Investigators: Level I – Shawn Pfiffner, Dr. Jamie Bieschke. Level II – Dr. Pamela Ewell, Deputy Brandt
f. All other administration assignments
| The school board shall designate an appropriate staff member as local educational agency liaison for homeless children and youth (LEA Homeless Liaison). | Iowa Admin. Code 281-33.3(7) |
9. ACTION ITEM #23 – Fall Activity Pay Schedule
Motion by Thompson, second by Upah to approve the fall activity schedule.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
10. ACTION ITEM #24 – PARENT COMMUNICATIONS AND ANNUAL NOTICES
Dr. Ewell shared the Annual Notices as required by the state and Iowa Code.
A sample notification for Student Corporal Punishment, Restraint, and Physical Confinement and Detention will be shared at upcoming meetings for review and approval.
Motion by Nolte, second by Upah to approve the annual notices as presented.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
11. ACTION ITEM #25 – LEGISLATIVE PRIORITIES
a. Legislative Priorities
i. Preliminary Board decisions
1. Superintendent recommendations as per Board request
a. Legislative Priorities
i. Teacher Recruitment and Licensure
ii. Supplemental State Aid
iii. Mental Health
iv. Expanding Educational Opportunities
Motion by Werning, second by Nolte to approve Legislative Priorities.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
12. FACILITIES UPDATE – SUMMER 2022
Dr. Bieschke provided an update on our summer facilities improvements. Summer Projects
13. ACTION ITEM #26 – POLICY REVIEW
a. NEW POLICY – 2ND READING
i. Policy 200.01-R(1) – Organization of the Board of Directors – Organizational Meeting Procedures
Motion by Nolte, second by Thompson to approve the new policy.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
14. ACTION ITEM #27 – BUSINESS SERVICES
Certified Annual Report (CAR) final ending balances will not be available until after September 15. We are waiting on these reports and balances and hope they will be available soon. We continue to work on closing out FY’22 and beginning FY’23.
Motion by Ludeking, second by Phillips to approve the warrants and financial reports as presented.
a. WARRANTS
a. WARRANTS
i. GAAP
ii. FY23
b. ADDITIONAL WARRANTS – FY23
c. SUMMARY OF PAID WARRANTS
i. GAAP
ii. FY23
b. FINANCIAL REPORTS
c. ALL FUNDS REPORT
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
15. ACTION ITEM #28 – CONSENT AGENDA
The Consent Agenda includes common topics.
*ALL HIRES ARE CONTINGENT ON BACKGROUND CHECK, PROPER LICENSING AND RELEASE FROM CURRENT CONTRACT IF APPLICABLE
.
1) HIRES
a. Brian Voss – Assistant Varsity Basketball Coach
b. Kody DeNeve – Associate – Norway
c. Sarah Sellers – 2nd Grade Data Team Leader – Keystone Elementary
d. Kory Winsor – Kory Winsor – Social Studies Data Team Leader – MS/HS
e. Hailey Jacobs – Head 9th Volleyball Coach
f. Brylee Bastian – Head 7th Grade Volleyball Coach
g. Rileigh Norton – Assistant Cheer Sponsor
h. Ashley Wahe – Mid-day Preschool Bus Associate
i. Brooke Moenck – 4-year-old Preschool Associate
j. Kalie Heidemann – 3-Year-Preschool Associate
k. Curtiss Becker – Bus Driver
2) RESIGNATIONS
a. Jaynee Thompson – Keystone Preschool Associate
b. Amanda Hutton – Keystone Associate
c Kayla Schrader – Atkins Associate
3) MEETING MINUTES –
a. July 20, 2022 – Meeting Minutes
4) MEMORANDUMS OF UNDERSTANDING – ENDORSEMENT REIMBURSEMENT
a. Cynda Mehlert – Endorsement reimbursement – Intellectual Disabilities (ID)
i. With escalating payback scale to reimburse the district 1 – 5 years if wanting to leave the district before 5 yrs. of service
b. Bryan Telgenhoff – endorsement reimbursement – All Social Sciences
ii. escalating payback scale to reimburse the district 1 – 5 years if wanting to leave the district before 5 yrs. of service
5) TRANSFERS
a. Emily Fitzgerald, transferring from ESSR III Associate to Special Ed. Associate
b. Derrick Samson, Bus Driver – Transfer to Dan Blair’s Route
6) CONTRACTS
a. Kirkwood Annual District Enrollment Form
Motion to approve consent agenda with change on Hailey Jacobs (9th Grade Volleyball Coach) by Thompson, second by Werning.
MOTION CARRIED ALL MEMBERS PRESENT VOTING AYE
16. SUPERINTENDENT
SUPERINTENDENT REPORT
a. VPPEL – Sept. 13 – mailing flyer sent out to all registered voters in our school district
b. IASB convention – Nov. 16 – 18
i. AUGUST 24 WORK SESSION – Facilities Planning
Work Sessions
a) Dates of upcoming Regular meetings and work sessions:
a) Aug. 24 – 6:00 p.m., Work Session
b) Sept. 21, 6:00 p.m., Regular Meeting – Annual Meeting
c) Sept. 28, 6:00 p.m., Work Session
d) Oct. 19, 6:00 p.m., Regular meeting
e) Oct. 26, 6:00 p.m., Work Session
f) Nov. 2, 6:00 p.m., Work Session
g) Nov. 9, 6:00 p.m., Regular meeting
h) Dec. 21, 6:00 p.m., Regular meeting
17. ACTION ITEM #29 – ADJOURNMENT
Motion by Thompson, second by Upah to adjourn the meeting at 8:00 p.m.
MOTION CARRIED
ALL MEMBERS PRESENT VOTING AYE
Jim Magdefrau 